Information delivered by:

Alan Coolefrom Scape System Build Ltd

Fresh Thinking

EAST MIDLANDS PROPERTY ALLIANCE

Collaborating to Succeed

A Step Change

“Some top class clients, such BAA, insist upon team integration, but others, including some large ones, simply want to build for lowest cost” Sir Michael Latham

BAA: Pavement Team, Genesis, mid 1990s onwardsAfter 7 years, frameworks save 55% on time and 60% on design and management costs

Who are the current members?

1. Lincolnshire

2. Leicester City

3. NE Derbyshire

4. Nottinghamshire

5. Kettering

6. Derby City

7. Northamptonshire

Plus Leicestershire and Nottm

All 46 Authorities are open to use EMPA

8. NW Leicestershire

9. Peak District

10. Broxtowe

11. Ashfield

12. Sth Kesteven

13. Derbyshire

14. Charnwood

City as Associates.

Executive BoardChair/Vice Chair

Working Group Leaders

Alliance Manager

Working GroupTheme

Working GroupTheme

ScapeDevelopment/Management/Facilitation

New Procurement

Convergence of existing procurement

Other Themes

TrainingRegional BSF Developments

How EMPA Fits Together.

Working to Improve:

People

Process

Procurement

People Need • technical training

– contractual and wider issues– multi skilling across disciplines– for all

• strong interpersonal skills

– need for personal development

working on: trust / openness / transparency

People

Cultural issues to address

• Seeking to collaborate

• Organisations with different cultures

• Changed relationships

Challenge for leaders

People

Respect for people bottom up change - inspire staff by

giving a• Chance to make a difference• Opportunity to add to the common

good• Have a voice heard• Be part of a successful team• Achieve satisfaction

People

People

What have we learnt so far?

Workgroups

Training provision•SME’s•Clients

What we’re talking about..

Process

What are we able to do

individually?

Process

What are we able to do together?

Process

OPPORTUNITY Benefits to Local Authorities of Scape/EMPA approach:

• Quick to introduce• No tender costs once framework in place• Incentivised contracts to improve delivery • No direct revenue costs to Local Authorities• Costs incurred by use of programmes• Removes need for Authorities to develop their own

systemsProcess

• Early Involvement by Supply Chain• Continuous Improvement with Supply Chain• Increased opportunity to deliver on

• Time• Cost • Quality

• Inception to start on site time reduced• Help to increase skills within clients• Opportunities for improving social and economic

opportunities. Process

Procurement• Directed by the members• Framework contracts • OJEU Compliant• Strategically procured for the region• Member involvement at every stage

Procurement

What can be expected from EMPA?

A regional hub for Local Authority property issuesplus

Regional delivery frameworks

Procurement

East Midlands RegionContracting:Large Projects (£7.50m upwards) region wide procurement reviewed 2009 for

framework availability mid 2010, including BSF provision if required

Intermediate Projects (£2.00-£7.50m) region wide procurement starts Oct 2008 for framework availability April 2009

Minor Works (£0-2.00m in bands) sub-regional procurement starts November 2008 for framework availability June 2009

Repairs & Maintenance sub-regional procurement starts February 2009 for framework availability April 2010

Soft FM trial operation and procurement has started in Leicestershire

Procurement

LA

LA

LA

Scape

New Frameworks

Convergence of existing frameworks

Regional LEP?

AA

AA

AA

How do the Delivery Contracts Work?

Scape Analysing, Refining, Procuring, Delivering Services to Local Authorities through collaborative developments.

Procurement

INVOLVEMENT:

• You can be as involved as you wish• The more you put in ….• Looking for creative, forward thinking solutions• Members have first opportunity• Members are able to help with strategy and direction• If you have a property issue, it is likely so will

someone else!• IT’S A TALKING SHOP!

Does it cost anything?

The documentation must be horrendous!

Existing Regional Opportunities for COLLABORATION

• Scape National Frameworks [existing]• Notts Construction Frameworks [existing]• Notts Design Frameworks [existing]• East Midlands Property Alliance [April 2009]• Midlands Highways Alliance [existing]

• Keep a fresh attitude• Be fully engaged• Seek creative solutions• Champion innovations • Responding to need• Continuous improvement

Work to improve standards is the goal

www.em-pa.org.uk