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Agenda• Welcome• TimeSaver Enhancements• PeopleAdmin Overview• HR Relations Overview• Living Wage Increases• Other Updates• Wrap Up
TimeSaver EnhancementsTimeSaver enhancements will be in effect March
9, 2011
Enhancements are as follows:Batch approval to ALL sites per pay group at
one timeValidation of employee timecard approval on
search screen Validation of Manager Sign-off on search screen
Batch ApprovalYou can now sign off on time cards for a specific pay
group for all of your sites at one time. An “ALL” selection is now available in the Sites field on the Manager Sign Off page.
Batch ApprovalFrom the Site drop down menu select “ALL”
Select the appropriate pay period and complete sign-off
Validation: Timecard Approval Status
Managers will now be able to see at a glance which employees have approved their timecards as well as which timecards have already been signed off by a Time Approver.
Implemented in 2003, the PeopleAdmin System’s Recruitment Module was designed to provide:
An online mechanism for posting and searching of career opportunities at Florida International University
24-hour access to all users, hiring managers, and applicants
Consistent contact with applicants throughout recruitment process via email communications
Minute-by-Minute recording of all activity within the system
PeopleAdmin Overview
Applicant applies to job posting
Recruiter conducts
prescreening
Hiring Manager reviews qualified
applicants
Hiring Manager interviews selected
candidates
Finalist is selected and pre-
employment process is initiated
Recruitment Cycle
PeopleAdmin Applicant Statuses
APPLICANT STATUS INITIATOR EMAILApplication Received System X
First Screen Recruiter
Under Review by HR Recruiter
Under Review by Committee Recruiter/System
Under Review by Hiring Manager Recruiter X
Not Referred by HR Recruiter X
Not Selected by HM Recruiter/Liaison X
Recommended for Interview Recruiter/Liaison
Interviewed:Not Hired (No Email) Recruiter/Liaison
Finalist Recruiter/Liaison
Offered Job Recruiter
Recruitment Withdrawn Recruiter
Application Withdrawn Applicant
Dear Applicant, Thank you for your interest in employment at Florida International University! You’ve taken the first step toward joining a dynamic institution dedicated to academic, operational, and service excellence. For over 30 years, Florida International University has excelled in its commitment to providing a quality education to its student body. This email serves as a confirmation of your application to:
Position: (Name of Position)Position #: (Number of Position)Requisition #: (Requisition #) We have provided you with an overview of the recruitment process for all administrative and staff positions at Florida International University. Below are the steps that occur throughout the Recruitment and Selection process:A position is generally posted for a specific period of time. The posting period can sometimes be extended based on the composition of the applicant pool.
Once your application is received, it will be reviewed by the assigned Recruiter. If your qualifications match those of the evaluative criteria established by the Hiring Manager, your credentials will be submitted to the Hiring Manager for review and further consideration. If your qualifications are not deemed to be a match, you will receive a communication via email from the JOBSLink system.
Applicants who progress to the next stage of the process will be contacted by either the Recruiter or the Hiring Manager to schedule an interview to further discuss qualifications for the position of interest. Applicants who were not selected for an interview will receive a communication via email from the JOBSLink system.
Candidates interviewed and not selected for the position will be personally contacted and informed by either the responsible Recruiter or the Hiring Manager. The Hiring Manager will make the final hiring decision after consultation with the assigned Recruiter.
If you have any questions or need assistance with the recruitment process, please contact Recruitment Services at 305-348-2500 or send an email to staffing@fiu.edu.
Thank you for allowing us to serve you!
Recruitment ServicesDivision of Human Resources
Status: “Application Received”
Dear (Applicant Name):
Congratulations!
Your application for the position of (Position Title, Position #) has gone through the initial screening process and is now under review by the hiring official. If your application is of interest, a member of the Recruitment Services team or the hiring department will contact you to schedule an interview or to request additional information.
If you have not heard from us, please be assured your information will be kept on file and you will be contacted should a position that matches your qualifications become available.
Thank you for allowing us to serve you!
Regards,Recruitment ServicesDivision of Human Resources(305) 348-2500
Status:“Under Review by Manager”
Dear (Applicant Name):
Thank you for considering FIU as a prospective employer.
While your qualifications are impressive for (Position Title, Position #), you were not selected as a candidate for this position.
Florida International University utilizes every opportunity to successfully attract talent to the University. Please know that we appreciate your interest in FIU and encourage you to continue to visit our website in search of other promising career opportunities at https://www.fiujobs.org.
We wish you much success in your career search and thank you for considering Florida International University.
Recruitment ServicesDivision of Human Resources(305) 348-2500
Status: “Not Referred by HR”/ Not Selected by Hiring Manager
HR RelationsPresidential Salute
S.T.E.P.P. – Essential Leadership Traits for Every Leader
TLC BrigadeFood Bank Relay For Life
Athletics - Super Saturday
Presidential Salute Program
Who can nominate?
Faculty, Staff, Students and External Constituents
Why is this program important?
Peer recognition is important and something we can all do!
How do I nominate someone?
Visit DHR website - http://hr.fiu.edu/
Click on “Resources”
Click on “Presidential Salute”
Living Wage IncreasesThe Living Wage is set in accordance with the
Department of Health and Human Services guidelines published in the Federal Register.
In order to maintain the same salary progression on our salary grades, all pay range minimum salaries were increased by $300.
All employees’ whose minimum salaries were below the new minimum received an adjustment to the new minimum effective February 4, 2011.
Living Wage IncreasesThe new pay grade ranges are on the HR website
222 employees were impacted by this adjustment
Financial Planning will transfer funding for E&G increases
Funding for non-E&G increases will come from departmental budgets
HR will notify employees and their corresponding HR Liaison
Other UpdatesHR will send Vice Presidents the PEP delinquency
reports. HR Liaisons will also be copied.
Executive Area Budget Managers must approve EV4 access requests. Tonja Moore is the EABM for Academic Affairs.
Upcoming Events/DeadlinesEventAthletics - Super Saturday
S.T.E.P.P. Event: Essential Leadership Traits for Every Leader
Student Employee of the Year Award Nominations Due
LocationAthletics Facilities
Graham Center Ballrooms
BBC, Wolfe University Center Ballroom B
PC 224
Date/TimeSaturday, February 19
Tuesday, February 22Noon
Friday, February 251:00 p.m.
Monday, February 28
Upcoming Events/DeadlinesEventRelay For Life
Diversity Week
Student Employment Week
Faculty and Staff Spring Picnic
LocationRyder Business Building
Various
Various
MMC, In front of MARC building
Date/TimeFriday, March 46:00 p.m.
Monday, April 4 –Friday, April 8
Monday, April 11– Friday, April 15
Saturday, April 16
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