How the United Nations does Business Procurement Orientation in China 19 September 2003 Procurement...

How the United Nations does Business

Procurement Orientation in China

19 September 2003

Procurement DivisionUnited Nations

Loida Madrigal

THE UNITED NATIONS SYSTEM

SECRET ARIAT T RUST EESHIPCOUNCIL

INT ERNATIONAL COURTOF JUST ICE

UNRW AUNIDIR

M ONUCUNM EEUNAM SILM INURSOUNT AETUNM OG IPUNM IBHUNF ICYPUNOM IGUNM IKUNM OPUNDOFUNIKOMUNIF ILUNT SO

PEACEKEEPING M ISSIONS

ICT R / ICTY

SECURIT Y COUNCIL

ECAECEECL ACESCAPESCW A

REG IONALCOM M ISSIONS

UNICEFUNDPUNHCRUNUUNCT ADUNITARUNDCPINST RAWUNEPW F PUNF PAUNICRIOHCHRUNCHSUNOPSUNSSCUNRISD

FUNDS &PROG RAM M ES

ILOF AOW T OUNESCOICAOITUIM FW M OIM OIFADW IPOUNIDOW HOW o rld Ban kUPUIAEAOPCWCT BT O

SPECIALIZEDAG ENCIES

ECONOM IC ANDSOCIAL COM M ISSION

G ENERAL ASSEM BLY

THE UNITED NATIONS SYSTEM

The United Nations is made up of a variety of organisational entities (agencies, organisations, commissions, programmes, funds, etc).

Each entity has a distinct and separate mandate (covering the political, economic, social, scientific and technical fields).

THE UNITED NATIONS SYSTEM

THE UNITED NATIONS SYSTEM

EACH ORGANISATION……

has its own special requirements for goods and services

conducts its own procurement activities

follows its own procurement rules and regulations

constitutes a separate and distinct customer

THE PORTAL TO UN AGENCIES PROCUREMENT WEBSITES

http://unbiz.un.int

DOING BUSINESS with the UN SYSTEM OF ORGANISATIONS

Please note that NOT all UN Organisations subscribe to the UNCSD

Identify the Organisation that has a need for your product or service

Target your customer

THE UNITED NATIONS SYSTEM

THE UNITED NATIONS PROCUREMENT DIVISION

THE PROCUREMENT DIVISION SERVES THE NEEDS OF……

The Secretariat

Peacekeeping Missions

Offices Away from Headquarters (OAHs)

United Nations Procurement Division

•UN Peacekeeping Missions•UN Economic and Social Commissions•International Criminal Tribunal

PROCUREMENT DIVISION CLIENTS

Type of Commodities Purchase in 2002TOTAL

Air Transportation Services $234,293,214Chemical & Petroleum Products $64,447,697EDP Equipment and Maintenance Services $44,608,439Food Rations & Catering Services $44,198,290Real Estate Rental & Lease $38,328,054Motor Vehicles/Parts and Transportation Equipment $38,166,618Telecommunication Equipment & Services $32,924,056Airfield Operations $30,908,680Architecture, Engineering & Construction Related Services $28,090,591Freight Forwarding & Delivery Services $24,417,780Travel and Related Services $23,575,303Prefabricated Buildings $23,499,338Inspection and Related Services $16,578,024Cleaning and Waste Disposal Service $15,654,095Building Management & Maintenance $14,857,590Electrical Apparatus and Electronic Component $13,418,032Maintenance & Repair Services $12,860,052Generator Sets $9,482,034Tools & Hardware $7,882,587Office and Accounting Equipment $7,110,625Others $87,320,840

GRAND TOTAL: $812,621,940

United Nations Procurement Division

www.un.org/depts/ptd

REGISTRATION MATERIAL……

can be downloaded from our Web Site

or can be obtained from

Vendor RegistrationProcurement Division

Tel: 212-963-7449Fax: 212-963-3503

E-mail: register@un.org

The United Nations Procurement DivisionThe United Nations Procurement Division

REGISTRATION PROCEDURE……

It is imperative that the CORRECT COMMODITY/SERVICE IDENTIFICATION CODE is used .

If in doubt, please ask!

United Nations Procurement Division

Normally only registered vendors are invited to submit an offer.

It is important to respond to ALL invitations to tender.

Monitor the web site for ‘Expressions ofInterest’ in your area of expertise.

United Nations Procurement Division

PROCUREMENT REQUIREMENT

• ENSURE MARKET MONITORING

• FACILITATE STANDARDIZATION

• CONSOLIDATE PROCUREMENT

PRODUCT SPECIALISTS

The United Nations Procurement DivisionThe United Nations Procurement Division

United Nations Procurement Division

RFQ: Request for Quotation, from at least three suppliers, in writing. Used for low value procurement, usually local due to delivery costs.

ITB: Invitations to Bid are used when the Specification or Scope of Work can be defined in detail and, provided that the bidder meets that technical requirement, the lowest priced bid wins.

RFP: Requests for Proposal are used where the requirement may be achieved in more than one way and the UN is therefore seeking proposals that will be evaluated on technical and operational content as well as financially. Therefore price is but one significant factor in evaluating and selecting the winner.

Bidding Process

At UN Headquarters Under $25,000: RFQ to at least three suppliers, in writing. Over $25,000: ITB or RFP sent to all firms registered for

the relevant commodity or service. Up to $200,00: Contracts and Purchase Orders are

placed directly under the authority of the Procurement Division (PD).

Over $200,000: Contracts and Purchase Orders are placed by PD after review and advice of an inter-departmental Committee on Contracts.

Procurement in the Field As above, at the delegated financial thresholds for each

Peacekeeping Mission, Tribunal and Office away from Headquarters (OAH).

Award Thresholds

United Nations Procurement Division

THE UNITED NATIONS PROCUREMENT DIVISION

SUMMARY……

Treat each organisation as a separate customer

Register with each organisation

Respond to all tender invitations

Monitor the various UN web sites

Find out what products and services the local UN offices, missions and projects procure

Consult with your local UN offices

OUR WEB ADDRESS……

www.un.org/Depts/ptd

United Nations Procurement Division