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How the United Nations does Business
Procurement Orientation in China
19 September 2003
Procurement DivisionUnited Nations
Loida Madrigal
THE UNITED NATIONS SYSTEM
SECRET ARIAT T RUST EESHIPCOUNCIL
INT ERNATIONAL COURTOF JUST ICE
UNRW AUNIDIR
M ONUCUNM EEUNAM SILM INURSOUNT AETUNM OG IPUNM IBHUNF ICYPUNOM IGUNM IKUNM OPUNDOFUNIKOMUNIF ILUNT SO
PEACEKEEPING M ISSIONS
ICT R / ICTY
SECURIT Y COUNCIL
ECAECEECL ACESCAPESCW A
REG IONALCOM M ISSIONS
UNICEFUNDPUNHCRUNUUNCT ADUNITARUNDCPINST RAWUNEPW F PUNF PAUNICRIOHCHRUNCHSUNOPSUNSSCUNRISD
FUNDS &PROG RAM M ES
ILOF AOW T OUNESCOICAOITUIM FW M OIM OIFADW IPOUNIDOW HOW o rld Ban kUPUIAEAOPCWCT BT O
SPECIALIZEDAG ENCIES
ECONOM IC ANDSOCIAL COM M ISSION
G ENERAL ASSEM BLY
THE UNITED NATIONS SYSTEM
The United Nations is made up of a variety of organisational entities (agencies, organisations, commissions, programmes, funds, etc).
Each entity has a distinct and separate mandate (covering the political, economic, social, scientific and technical fields).
THE UNITED NATIONS SYSTEM
THE UNITED NATIONS SYSTEM
EACH ORGANISATION……
has its own special requirements for goods and services
conducts its own procurement activities
follows its own procurement rules and regulations
constitutes a separate and distinct customer
THE PORTAL TO UN AGENCIES PROCUREMENT WEBSITES
http://unbiz.un.int
DOING BUSINESS with the UN SYSTEM OF ORGANISATIONS
Please note that NOT all UN Organisations subscribe to the UNCSD
Identify the Organisation that has a need for your product or service
Target your customer
THE UNITED NATIONS SYSTEM
THE UNITED NATIONS PROCUREMENT DIVISION
THE PROCUREMENT DIVISION SERVES THE NEEDS OF……
The Secretariat
Peacekeeping Missions
Offices Away from Headquarters (OAHs)
United Nations Procurement Division
•UN Peacekeeping Missions•UN Economic and Social Commissions•International Criminal Tribunal
PROCUREMENT DIVISION CLIENTS
Type of Commodities Purchase in 2002TOTAL
Air Transportation Services $234,293,214Chemical & Petroleum Products $64,447,697EDP Equipment and Maintenance Services $44,608,439Food Rations & Catering Services $44,198,290Real Estate Rental & Lease $38,328,054Motor Vehicles/Parts and Transportation Equipment $38,166,618Telecommunication Equipment & Services $32,924,056Airfield Operations $30,908,680Architecture, Engineering & Construction Related Services $28,090,591Freight Forwarding & Delivery Services $24,417,780Travel and Related Services $23,575,303Prefabricated Buildings $23,499,338Inspection and Related Services $16,578,024Cleaning and Waste Disposal Service $15,654,095Building Management & Maintenance $14,857,590Electrical Apparatus and Electronic Component $13,418,032Maintenance & Repair Services $12,860,052Generator Sets $9,482,034Tools & Hardware $7,882,587Office and Accounting Equipment $7,110,625Others $87,320,840
GRAND TOTAL: $812,621,940
United Nations Procurement Division
www.un.org/depts/ptd
REGISTRATION MATERIAL……
can be downloaded from our Web Site
or can be obtained from
Vendor RegistrationProcurement Division
Tel: 212-963-7449Fax: 212-963-3503
E-mail: [email protected]
The United Nations Procurement DivisionThe United Nations Procurement Division
REGISTRATION PROCEDURE……
It is imperative that the CORRECT COMMODITY/SERVICE IDENTIFICATION CODE is used .
If in doubt, please ask!
United Nations Procurement Division
Normally only registered vendors are invited to submit an offer.
It is important to respond to ALL invitations to tender.
Monitor the web site for ‘Expressions ofInterest’ in your area of expertise.
United Nations Procurement Division
PROCUREMENT REQUIREMENT
• ENSURE MARKET MONITORING
• FACILITATE STANDARDIZATION
• CONSOLIDATE PROCUREMENT
PRODUCT SPECIALISTS
The United Nations Procurement DivisionThe United Nations Procurement Division
United Nations Procurement Division
RFQ: Request for Quotation, from at least three suppliers, in writing. Used for low value procurement, usually local due to delivery costs.
ITB: Invitations to Bid are used when the Specification or Scope of Work can be defined in detail and, provided that the bidder meets that technical requirement, the lowest priced bid wins.
RFP: Requests for Proposal are used where the requirement may be achieved in more than one way and the UN is therefore seeking proposals that will be evaluated on technical and operational content as well as financially. Therefore price is but one significant factor in evaluating and selecting the winner.
Bidding Process
At UN Headquarters Under $25,000: RFQ to at least three suppliers, in writing. Over $25,000: ITB or RFP sent to all firms registered for
the relevant commodity or service. Up to $200,00: Contracts and Purchase Orders are
placed directly under the authority of the Procurement Division (PD).
Over $200,000: Contracts and Purchase Orders are placed by PD after review and advice of an inter-departmental Committee on Contracts.
Procurement in the Field As above, at the delegated financial thresholds for each
Peacekeeping Mission, Tribunal and Office away from Headquarters (OAH).
Award Thresholds
United Nations Procurement Division
THE UNITED NATIONS PROCUREMENT DIVISION
SUMMARY……
Treat each organisation as a separate customer
Register with each organisation
Respond to all tender invitations
Monitor the various UN web sites
Find out what products and services the local UN offices, missions and projects procure
Consult with your local UN offices
OUR WEB ADDRESS……
www.un.org/Depts/ptd
United Nations Procurement Division
