View
219
Download
0
Category
Tags:
Preview:
Citation preview
Introduction Activity Break into teams of 5. Discuss what makes a
grant successful. Be prepared to discuss your top 3 choices.
Now lets take a look at grant “Bloopers”, or the things that can happen that could jeopardize a successful grant.
Each group take their assigned “Blooper” and identify three ways to prevent it from happening.
Planning Process
What is the agency or client need that the plan is addressing?
What should an improved situation look like?
Planning (cont.)
What can this organization do to improve the situation?
How will it be determined that the project has succeeded?
Planning Stage
Establish program goals. Determine new program ideas or
concepts. Write a brief paragraph about these new
ideas. Share these ideas with administration.
Potential Partners
Career Tech Community Colleges Universities Community-based organizations Police Social Service Agencies Nonprofit Organizations
Parent/PTO’s Mayor/ City or County Offices County and State Court Systems Faith-Based Organizations County and City Commissions Chambers of Commerce Head Start Economic Development Agencies State Education Agencies Other Federally Funded Programs
Secure CommitmentsShared Resources – Obtain
letters of partnership for potential programs.
Letter of Partnership vs. Letter of Support
Begin To Search For Funding
Publications Library Resources Internet Newspapers/Newsletters Publications Meetings and Conferences
Library Resources
Public Libraries
University Libraries and Grant or Research Department
Create a grant library in your agency.
Internet Resources
Foundation Center – www.fdncenter.org School Grants – www.schoolgrants.org Guidestar – www.guidestar.com Dept. of Education – www.ed.gov Chronicles of Philanthropy –
http://philanthropy.com/
You’ve Found A Potential Funding Source, Now What?
Write, email or call and request a copy or download a copy of the RFP.
Read the guidelines carefully. Make a list of questions. Make a personal contact with the funding
agency. Begin the writing process, following the
guidelines to the letter.
Winning Proposal Tips Have clearly defined client needs. Describe what staff will do. Present the material in a logical manner. Do not overuse agency jargon. Present detailed budgets and budget
narratives.
More Tips Disseminate information you have
learned in the process. Show how student achievement will
improve with this program. Follow all the guidelines specified in
the Request for Proposal. Submit a professional document. Make sure you meet the deadline.
Tips
Follow guidelines exactly
Short words are generally better than long complex ones
Use short sentences
Use contractions
Use short paragraphs
I. Introduction
Descriptive Information – When, How and Why the organization was started.
Organizational mission, goals and objectives. Honors received Previous funders Model Projects Credibility and ability Emphasis quantifiable data relevant to your
organization.
Problem or Need Statement
What is missing from your program?
What aren’t you doing well? Clearly related to the mission. Supported by statistical
evidence. Contains emotion.
Better ExampleWenglinsky (1998) noted that for fourth-and
eighth-graders technology has "positive benefits" on achievement as measured in NAEP's mathematics test. Interestingly,
Wenglinsky found that using computers to teach low order thinking skills, such as drill
and practice, had a negative impact on academic achievement, while using
computers to solve simulations saw their students' math scores increase significantly.
Table 1 – Assessment Program (MAP) (Grades 8-10 Testing) Target Area and State Percentages of Standards
Mathematics Science Reading/Language Arts
School 2003 2004 2005 2003 2004 2005 2003 2004 2005
11% 8% 5% 10% 9% 7% 13% 10% 9%
Soldan 13% 14% 12% 14% 16% 14% 31% 29% 30%
Vashon 11% 13% 12% 13% 13% 12% 23% 22% 22%
STATE 86% 83% 88% 83% 83% 84% 87% 86% 87%
Source: Missouri Department of Elementary and Secondary Education – Assessment Program (MAP), July 2006
Table 7 - Total Number And Percentage Of Graduates, Total Number Of Graduates Enrolled In Postsecondary Education Programs, And Total Number Of Low-Income,
First Generation Graduates Enrolled In Postsecondary Education Programs
Name Of School Year2002-2003
School Year2003-2004
School Year2004-2005
(1) (2) (3) (1) (2) (3) (1) (2) (3)
325/26% 63 16 323/25% 58 15 319/23% 56 17
Soldan 78/29% 16 6 79/29% 19 5 80/29% 20 6
Vashon 197/27% 55 17 181/23% 48 10 173/22% 39 17
TOTAL 600 /27% 134 29 583/26% 125 39 572/26% 115 40
(1) Total Number and Percentage of Seniors Who Graduated(2) Total Number of Graduates Enrolled in Postsecondary Education Programs(3) Total Number of Low-Income, First Generation Graduates Enrolled in Postsecondary Education
Programs
Source: Division of Public Affairs, June 2006.
Goals and Objectives
Goals are statements of broad, typically long-term results.
Objectives are statements of precise, measurable, quantifiable, time-phased results.
Objectives Process Objective: Tutoring will be
available 4 days per week, 2 hours per day in the core curriculum areas of math, science, history and English for all students with a weekly grade of D or F.
Outcome Objective: 75% of participating students will raise their test scores in math, science, English and history by 4 percentage points by year two of the project as measured by the state assessments.
Example GoalTo increase the number
of Oklahoma students who are enrolled in the state scholarship program.
PROCESS OBJECTIVES
Quantify what services should be delivered by how much, how they will be delivered,
and/or to whom they will be delivered.
FOR EXAMPLE
Units of service providedNumber of people servedPercent of target population
participating in the program
Example Process Objective
A minimum of 20 OHLAP informational workshops will be provided by OHLAP staff to 8th grade students enrolled in participating school districts by the end of the first quarter of the project start date.
Example Process Objective
Process Objective: Tutoring will be available 4 days per week, 2 hours per day in the core curriculum areas of math, science, history and English for all students with a weekly grade of D or F.
OUTCOME OBJECTIVES
“What effect do we hope the project will have?” “What do we hope will be the results of the project?”
Sample Outcome Objective
The number of Oklahoma students enrolled in and completing a bachelor’s degree program will increase 15% upon completion of the Gear Up project.
Example Outcome Objective
Outcome Objective: 75% of participating students will raise their test scores in math, science, English and history by 4 percentage points by year two of the project as measured by the OCRT.
Goal Game Go to the corner of the room that
you think represents the following information
– Goal, Process Objective, or Outcome Objective.
To prevent or reduce rates of substance abuse and violent behavior among youth.
25 students will participate in a minimum of 40 hours of instruction in mathematics per summer for the duration of the project.
Student math scores will increase by 10% per year as measured by the EPAS math subscore at the 8th and 10th grade.
To increase student knowledge in math. To conduct a minimum of three professional
development seminars in math for a total of 24 hours of math content instruction.
Methodology
Tells how you will accomplish your goals and objectives.
A sequential work plan of events and activities.
State reasons for selection of activities (scientifically-based research)
Always include a timeline
Key To Scientifically-Based Research
Has an independent study been conducted on the product or program as part of a larger study?
Has this study been published in a professional journal?
Sample Timeline Objective: A minimum of 20 OHLAP informational
workshops will be provided by OHLAP staff to 8th grade students enrolled in participating school districts by the end of the first quarter of the project start date.
Activity Person Responsible Dates A presentation schedule OHLAP Coordinator Aug.-Sept.
2004
will be created by emailing all Gear Up Staff
participating school district
counselors.
Activity J J A S O N D J F M A M
Order all materials and supplies X
Install technology and automation system, catalogue books
X
LMS to attend training X
Host parent activities X X X X
LMS/Teacher collaboration X X X X X X X X X X
Library Committee Meeting X X X X
Professional Development X X X X X X X X
Meet with evaluator X X X X
Increase library hours X X X X X X X X X X
Library linkages X XX X X X X X X X
Activity Person Responsible Timeframe Milestones
Form Advisory Committee to begin
Healthy Student Survey
Project Director;
Community Partners
August 2009 to meet
quarterly
Minutes of meetings
Sign in sheets
Survey results
Supplies and materials ordered Project Director;
Coordinator
August-September
2009
Supply inventory
Materials distributed to all
teachers
Technology ordered Vendor: District staff November-December
2009
Technology functional
Technology Installed District staff December 2009 Technology utilized by
staff
Establish training schedule Project Coordinator;
vendors
September 2009 Annual training calendar
established
Host professional learning
communities for PE teachers
Project Coordinator; PE
teachers
October 2009 –
ongoing bi-monthly
Meeting minutes
Sign in sheets
Future Funding (Sustainability)
Show how you will continue to fund your project in the future.
Discuss both maintenance and future program funding.
Accounts for other needed expenditures if the program includes the purchase of equipment.
Sustainability
Existing resources Agency will absorb costs Fee for Service Collaborative partnerships Fund Raising events Future grant development
Evaluation What will be evaluated? What are the methods to evaluate each
objective? Who will do the evaluation? Explain the information gathering
process. Explain test instruments or
questionnaires to be used. What will you do with the information
you gather?
Evaluation Cont’d
Formative Evaluation – Generate information that will improve the effectiveness of the project during the granting period.
Summative Evaluation – Collection of data used to judge the ultimate success of a completed project.
Evaluation Cont’d Will you use a sample of participants
(focus groups)?
What procedures will be used to determine if the program was implemented as planned?
Who will conduct the evaluation?
What reports will be written?
Year 1 Year 2 Year 3
Activities 1st Sem
2nd Sem
1st Sem
2nd Sem
1st Sem
2nd Sem
Summarize advisory group planning meetings X X X
Finalize pre/post test for teachers X
Administer pre/post test during training X X X X X X
Administer reflective journals during training X X X X X X
Teachers complete training evaluations X X X X X X
Meet with advisory group and project staff X X X
Data inputting, maintenance and analysis X X X X X
Content analysis of training curriculum X X X
Refine workshop trainings based on survey results analyses X X X X X
Write annual reports X X X
Write and submit conference proposal(s) X X X
Write Final Report X
Additional dissemination activities X X X
Budget
Should tell the same story as your narrative.
Should include both a budget summary and budget narrative.
Be detailed in all respects. Delineate costs covered by the
funder and cost by other agencies.
Budgets Should Include
Personnel salaries and fringe benefits Consultants Space and utilities Equipment Supplies Travel Staff development Other costs
Writing Tips for Budgets
Make sure your calculations are as clear as possible.
Fuzzy: Travel = $324
Specific: Local mileage for project director, 100 miles/mo. X $.27/mile X 12 months = $324.
Writing Tips for Budgets Estimate office supplies at an average
of $350/year/key person. List the components of your fringe
benefit rates. In multi-year budgets, allow for yearly
increases in salaries. Include training costs for new
equipment.
Budget Mistakes
Don’t overlook budget support for such things as service or maintenance contracts, insurance, shipping and installation.
Don’t forget to ask what your in-direct cost rate is for your district and include in your budget.
Indirect Costs Administrative costs (running the
organization that cannot be specifically identified for a program)– Facility costs (rent, utilities, insurance, taxes– Legal services– General/Administrative salaries (accounting,
administrative, executives, etc.)
Indirect CostsMust be approved by a cognizant agency
Make sure you don’t double dip
Must send in new indirect cost rate sheet each year and change your budget accordingly
No indirect costs on funds not drawn down
Cannot claim indirect costs on equipment, training stipends
Can only claim indirect costs of the first $25,000 of consultant line item
Cost Sharing Requirements
• Mandatory and voluntary committed cost sharing must be documented for cost accounting purposes, tracked, and reported
70
Cost Share Requirements Abide by the match contributions
that were approved in your application.
Can change your match sources. Subject to the same administrative
regulations as your direct costs. You must assess and document your
match contributions consistent with federal regulations.
71
Sources of Cost Share Non-Federal sources including grants
Any necessary and reasonable costs paid by the grantee and verifiable in the accounting records
The value of third party in-kind contributions
Rule of Thumb- Does your program benefit in any way from this activity or expense and how can I document it?
72
Cost Sharing Rules to Live By…
Count only one time. Incurred solely to advance the
project. Cannot be shifted from one
project to another. Must occur during the grant
period. Can not include Federal dollars.
73
Valuation of Cost Share Contributions
Volunteer services– Description of the activity
– Date of the activity
– Name and signature of a volunteer
– Number of hours worked
74
Valuation of Cost Share Contributions
Rates for professional volunteer services must be consistent with those paid for similar work in the local labor market.
Reasonable volunteer work rates can be established by Labor Standards. (http://www.dolib.mo.gov)
Volunteer rates should be consistent with those paid by the grantee to its employees performing similar work.
75
Valuation of Cost Share Department of Labor rates can
only be used for adults over age 18
Volunteers 15-17 years of age can be valued at the minimum wage
Students under the age of 15 cannot be used as match since they are not covered under labor standards
76
Valuation of Cost Share
Facility Usage– Only areas that can be identified as
regular daily use in the program can be captured as match.
– You must use the annual depreciation expense for the building times the percentage of total square footage occupied by the program.
– The depreciation expense may be found in your organizations’s annual financial summary report.
77
Valuation of In-Kind Contributions Reasonable, allowable, and
allocable fringe benefits may be added to the valuation of the match.
78
Equipment– Office and specialized equipment for
special activities (i.e. sound system, microphones for special assemblies) can be used as match.
– Donated equipment is valued at the total market value at the time of the donation if the title was passed to the grantee.
– If the equipment is not owned by the grantee; then the far rental value of the equipment can be used as match.
79
Donations and Contributions
Contributions or donations including cash, property, and services, made by the governmental unit or education institution regardless of the recipient, are allowable match.
80
Appendices
501 © (3) Board of Directors list Annual report or audit Resumes/Job Descriptions Organizational Chart Map of service area Letters of Partnership
Summary or Abstract
It is the last thing you write.
It is the first thing a funder reads.
It may be the only thing a funder reads.
Use a grabber.
Summary Questions Who are you and what is the mission of
your organization? What is the proposed project (title,
purpose, target population)? Why is the project important? What will be accomplished during the
project? Why should your organization do the
project? How much will the project cost?
Cover Letter
Brief description of project. Statement that the project fits the
funder’s mission. Always include a contact person
and a telephone number. Keep it at one page.
Preproposal or Letter of Intent
Introduction of applicant organization
Description of problem
Objectives
Overall plan of work
Prepoposal or Letter of Intent
Discussion of approximate dollar support
Current contributions and future (post-project period) commitments.
Include signatures.
After the grant is mailed Don’t bother them during the review
cycle. If you are turned down, ask why? Write them and thank them for
considering your project. Ask them if the problems could be
addressed and resubmitted. Ask who else might be interested in
this project.
Recommended