Required Slides for your Presentation

Build Your Grant-WritingToolkit

CoSN15Dr. Rita Oates ritaoates@aol.com@ritaoates

Rita Oates 2015

Need more money to make your ed tech dreams turn into reality? Learn where to look for grants and funding, secrets of a successful grant, and what to do when you win one! Participants should come to this workshop with a dream they want to fund and work on ways to make it happen during this practical, working session. A variety of online sources will be shared. Participants will develop their personal "grant writing toolkit" during the session, items that they will use in multiple grant proposals, with peer and leader feedback. They will also learn where to look for local money that might never be advertised, as well as most fruitful sites for grant announcements. Setting up a budget that interacts with the evaluation plan are crucial for many larger grants. We'll go through a sample grant application with tips and advice on how to handle various sections and reuse work from one grant to the next. Participants will also learn strategies for surviving when they receive a grant and increasing their chances of getting a grant renewed or leading to additional funding. 1

Need more money to make your ed tech dreams turn into reality? Learn where to look for grants and funding, secrets of a successful grant, and what to do when you win one! Participants should come to this workshop with a dream they want to fund and work on ways to make it happen during this practical, working session. A variety of online sources will be shared. Participants will develop their personal "grant writing toolkit" during the session, items that they will use in multiple grant proposals, with peer and leader feedback. They will also learn where to look for local money that might never be advertised, as well as most fruitful sites for grant announcements. Setting up a budget that interacts with the evaluation plan are crucial for many larger grants. We'll go through a sample grant application with tips and advice on how to handle various sections and reuse work from one grant to the next. Participants will learn strategies to survive when they win a grant and to increase chances of getting a grant renewed or additional funding.

Dr. Rita Oates has won grants exceeding $14 million and has taught a graduate class, Grant Writing for Ed Tech, at Barry University.She was ed tech director in Miami-Dade County Public Schools (Florida) and later chair of educational computing and technology at Barry University.She has taught grant writing workshops for more than a decade.

Presenter

1. I have no experience, but Id like to get one.2. I helped write a grant.3. I wrote a grant by myself.4. I was part of a team that received a grant.5. I administered a grant.6. I award grants.Which describes your experiences with grants?

Build Your Grant-Writing Tool Kit Dream Write down what you want to do in a paragraphFind research to guide and support your ideasMake a shopping list and develop a budgetCheck in with district office now or after step #3Find a partner/team to work with you as appropriate

Demographics on your school (or program)Know your numbers; funders will check them!Consider photosCheck your school website to make sure its in sync

Build Your Grant-Writing Tool Kit3. Your biography, resume or curriculum vitaConvince the funder YOU and your team are good people to supportShow that expertise matches your vision

4. Finding funding sourcesCheck in with district office!Know about quick hits for fundingGo local first Join online grant community

5. Finding more funding sources

6. Funding dos and dontsKnow what can/cannot do from funding sourceKeep trying; recycle idea into new grant competitions7. Why the budget and evaluation must match closelyShowing matching funds/supportWorking with an evaluator before you submit8. After you get a grant say thank you Collect data for analysis, evaluationPrepare for criticism Disseminate results at conferences, in publicationsWhat would happen with more funding?

Build Your Grant-Writing Tool Kit

Build Your Grant-WritingToolkit1. DreamDr. Rita Oates ritaoates@aol.com@ritaoates

Rita Oates 20158

1. DreamWrite down what you want to do in a paragraph (or a few)Your elevator pitch and a few detailsHow would you tell your mom about what you want to do?

Therese M. Jilek, Glendale, WIInstructional Technology Coordinator, North Shore Middle SchoolThrough an action research project, Ms. Jilek investigates the effect of authentic and relevant experiences on student learning and the effect of interaction with children around the world on students' attitudes toward other cultures and each other. Students in Ms. Jilek's increasingly diverse class establish e-mail correspondence with students in other countries and participate in a global classroom project to exchange information and reexamine cultural stereotypes. Ms. Jilek shares the results of her study through district staff meetings and an online teacher exchange. (83 words)Deadlines: 2/1, 6/1, 10/15www.neafoundation.org NEA Foundation Grant Winner

Deadlines for applications are due February 1, June 1, and October 15. Open to public school educators in NEA districts.http://www.neafoundation.org/pages/grants-to-educators/10

Language used in successful FIPSE grant application in school district and university partnership

FIPSE is a federal grant given to a university to work with a local education agency (school district) for teacher training.11

This is NOT a dream

Project: Obtaining a mobile lab cart of 36 Nexus 7 tablets for kindergarten for center and full classroom learning. Consists of a cart, 36 Nexus 7 tablets, case or iBallz for each tablet, Google management licenses for each tablet, and $1,000 voucher to purchase apps on Google Play for Education. This would be the initial step in placing tablets in all K-2 classrooms.

Keep it for the budget planning!

Draft your dream in a few sentences.

1. Dream team

Find a partner/team to work with youCritical friend to comment, help write, editTeam members to draft sectionsEyes for proofreading before submitting

External organizations to write support letters, share in the costs, help with the workWhat organizations might provide some support?PTA: $50-100 toward matching fundsGrocery store: $100 certificate toward deli items, plattersMcDonalds: drink mix (punch)Businesses in your area that parents own/work forChamber of Commerce

Whos on your team?

1. Dream

Find research to support your dream Professional publications, booksPublications in your content area: IRA, NCTE, NSTE, NCTM, TESOL, etc.http://scholar.google.comwww.iste.org

Editlib.org to search edtech research studiesMay be available through a university, if you are in grad schoolHave you done any action research or preliminary work in this area? Could you before submitting?

www.editlib.org

http://www.editlib.org/17

Heffernan, V. (2009) Click and Jane, New York Times Magazine, Jan. 30, 2009, p. MM13. Retrieved Sept. 25, 2013 from http://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.html

Schugar, H. R., Smith, C. A., & Schugar, J. T. (2013). Teaching With Interactive Picture EBooks in Grades K-6. The Reading Teacher, 66(8), 615-624.

Used in grant for licensing www.onemorestory.org (70 digital picture books for K-2 readers)

Research: E-books, Picture Books, K-2 Reading

1. DreamMake a shopping listhardware, books, digital materials, software licenses, training, electrical upgrade, security upgrade, furniture, toner, paper, travel, clerical assistance, release time for project leader, custodian to open school on Saturday, buses for field trips

Develop a rough budget from this list

Check in with principal, district office

Great details for budget

Project: Obtaining a mobile lab cart of 36 Nexus 7 tablets for kindergarten for center and full classroom learning. Consists of a cart, 36 Nexus 7 tablets, case or iBallz for each tablet, Google management licenses for each tablet, and $1,000 voucher to purchase apps on Google Play for Education. This would be the initial step in placing tablets in all K-2 classrooms.

Anything else needed?

Create a spreadsheet with items, estimated costsAre any of these on bid with purchasing?Will you need approval of a district ed tech advisory board for things NOT on bid?Start a file with purchasing sources (and costs) for the items in your Excel workbookGet district guidelines for:Fringe benefits: ~28%Indirect costs: ~8%What does it cost?

Shopping list/rough budget22

From Miami-Dade County Schools Grants Administration website

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$50,000$50,000$100,000Grant could pay partGrant could paySchool paid $5,000Co. pledged $1K worthWhat can the school or partners cover?PTA pledged $100

This doesnt have to be complete.we are brainstorming here and you will continue to fill in and refine the budget, keeping in mind that the maximum allowed by the grant you apply for may be less than your starting estimates.

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Your dream written down in a paragraph or moreResearch to support and guide your dreamRough budget Who in the school can work with you?Who are possible partners who will help fund this dream?You Started Grant Writing: Dream, Budget, Team

Grant Writing for Ed Tech Dreams2. Demographics: Know Your #sDr. Rita Oates ritaoates@aol.com@ritaoates

Rita Oates 201526

Build Your Grant-Writing Tool Kit Dream Write down what you want to do in a paragraphFind research to guide and support your ideasMake a shopping list and develop a budgetCheck in with district office now or after step #3Find a partner/team to work with you as appropriate

Demographics on your school (or program)Know your numbers; funders will check them!Consider photosCheck your school website to make sure its in sync

Student populationRacial %, gender %ESOL student %Free/reduced lunch %Data showing need for this project Local, state, national to compare as appropriatePhotos of reality that needs to be changedOther unique information about your program, ideasFirst generation finishing HS %Special program, strandSingle gender school2. Demographics

Verify Your Demographics

Funders may check public sources, such as NCES or your own district websitehttp://nces.ed.gov Make sure your school website is in sync with your request!

http://nces.ed.gov

http://nces.ed.gov

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Note: this is 2011-12 dataCalculate %Asian = 22% (125/568)Black = 58% (328/568)Hispanic = 7% (40/568)White = 12% (67/568)Reduced/free lunch = 88% (499/568)Compare with your own stats

Each Buffalo Public School school website reports school stats from the NYS School Report Card

NYS School Report Card 2011-2012

NYS School Report Card 2011-2012

Slight differences in % may be because of rounding or because data was chosen on a different date. But typically the numbers are similar to the NCES numbers.

https://reportcards.nysed.gov/files/2011-12/RC-2012-140600010006.pdf34

What are your schools demographics?

Check NCES report Check state website reporting school data Check your school websiteSave in spreadsheet

Be prepared to explain discrepancies, if they are large, between NCES data and your data. Realize you will likely have more recent data than NCES or the NYS School Report Card.Copy and save the data, note the source and the date, and use the most current data you can in your grant writing toolkit.35

Demographics of your schoolWhat does NCES say?What story does your school website tell?Know your numbers. Do you qualify for grants for:Free and Reduced Lunch (>51%, 75% or 90%+)MinorityHispanic ELL English Language LearnersESE Exceptional Student EducationYou Started Grant Writing: Demographics

Build Your Grant-WritingToolkit 3. Biography: Why You Can Do ItDr. Rita Oates ritaoates@aol.com@ritaoates

Rita Oates 201537

Relevant info about people involved Resume 1 pageBiography100-250 words, written as a narrativeCurriculum vitae (CV)Detailed, multiple pages, up-to-dateRefocused to fit grant applicationShows pertinent experienceConference presentations, articlesShare with colleagues and revise

3. Resume, Biography and Curriculum Vita (CV)

Microsoft Word Template for Resume

Three Versions of One Biography72 words134 words340 words-- Gwyneth Jones, librarian

Biography of a School Board President

Your CV will need a table of contents for categories that fit your professional work Update at least twice yearInclude workshops, committees, volunteer work, including activities outside of schoolCurriculum Vitae (CV) is Lengthy

Write Your 100-word Biography

Check in with principal, district officeWhat is the approval process before applying?What happens at district after you win a grant?Do they have info on a grant that needs a project?Get advice to help you refine ideas, direction, match, partnership, value of donationsUse finance office budgeting expertise and district allowed amountsProvide information on steps 1-3, especially your idea and rough budget

Grants officer will adore you -- if you bring in materials developed this far, she will consider you a serious grant seeker worth helpingTime for a Check

Who is working on this grant and experiences make them ready for this? Prep related to project:Biography ResumeCVAt this point organize your notes and work into a binder and into an online space where you can easily find and reuse themGet ready to start looking for funding next!

You Started Grant Writing: Biography, Resume, CV

Build Your Grant-WritingToolkit 4. Finding Local FundsDr. Rita Oates ritaoates@aol.com@ritaoates

Rita Oates 201546

4. Finding funding sourcesCheck in with district office!Grants Development phone, staff names, titles, email addressesEdTech office staff tooKnow about quick hits for fundingGo local first Join online grant community

www.DonorsChoose.org Online charity Connects K12 teachers who want classroom and other learning materials to corporations and everyday peopleOrders after project is fully funded Teachers Make wish lists including non tech items Supporters Make wishes come true 70% are granted! Matches from other groups providedNEA Foundation matches up to $250 per request from NEA membersSee Partner Funding for New York matches

See article in Miami Herald 11/3/13: http://www.miamiherald.com/2013/11/03/3730319/helping-teachers-one-lesson-at.html about Miami teachers using this program.48

Requests from Schools in 14201

Buffalo, NY schools as an example49

Describe: Students, Project

PS93, Southside Elementary, Buffalo, NY50

DonorsChoose Negotiates Pricing

DonorsChoose: Fine PrintWhat happens if a project doesnt reach its goal?If a partially funded project expires, donors get their donations returned as account credits, which they can use to:Choose a new project to support.Have DonorsChoose select a new project.Send the teacher they supported a DonorsChoose.org gift card. (The teacher can give to another active project, NOT for her own project that wasnt fully funded.)ONLY Public Schools can participate.

DonorsChoose Partners in New York include:Focus on arts in K-5 gives up to $450

50% match for recycling or financial literacy projects

New York Requests: 76% fundedResearch from Fortune Magazine

Graphic From: http://www.fastcodesign.com/3026958/interactive-graphic-what-ipad-donations-reveal-about-us-schools

For comparison, Florida teachers were 6th in the number of requests and 64% were funded (42nd).54

DonorsChoose + Morgridge Family Foundation

Supports Wisconsin grants with partial funding Sometimes finishes off almost-funded proposals Makes their money go further Makes it easier to monitor their impact as DonorsChoose is doing much of the work

www.DigitalWish.org

NonprofitProvides discounted tech products Teachers Make technology wish lists Supporters Make wishes come true FundraisingTeachers can email and print technology wish lists for contributions from parents and community membersPTAs can run online fundraisersPrint t-shirts, yearbooks, other ideas

www.digitalwish.org 57

Buffalo schools

Can search on e-mail, name, school, or district.58

This teacher provided all the school demographics but not anything about herself that would help people to know her and be interested in her. Next slide shows her project.

This project has ended. NO funding was received.

AdoptAClassroom.orgRequest for $217 from a Buffalo teacher

Companies can adopt a single classroom and get involved personally too

Donations become credits in a teachers online account, good with 40 online retailers. She orders; its delivered. She sends thank you notes!

When a classroom receives a donation, 100 percent of the funds are immediately made available to the teacher through an online credit. Teachers canuse those funds to shop online for classroom supplies from a network of more than 40 vendors onAdoptAClassroom.org; the supplies they choose are delivered to the classroom within 48 hours.Donors receive personal feedback from the teacher and students about the impact of theirdonation, including an impact report that details how their contributions were used, item-by-item,dollar-for-dollar.63

This teacher sent a photo with her thank you note to her donors, explaining how she used the funds from AdoptaClassroom.orgAlways send a thank you note!

District Grants Development office (find their phone/email)Professional groups (sometimes pair with other groups)NAESP and CrayolaIRA grants for reading research, activities with Rotary: www.reading.org/Resources/AwardsandGrants.aspxNEA FoundationLocal service clubs: Rotary International has initiative with IRA, local projects tooFind local club (https://www.rotary.org/en/search/club-finder) Lions ClubKiwanis ClubOther service organizations, womens clubs, churches, etc.Join an online community about grant writing: edWeb.net

4. Finding Funding

Others include: ALA: www.ala.org/awardsgrants/awards/browse/grnt

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NAESP/Crayola due June 22 (principal must be NAESP member)

Every Early Bird application submitted before midnight on Monday, June 8, 2015 will receive a Crayola product Classpack.

IRA Grants and Awards

Rotary Clubs in Buffalo Area

Rotary clubs and districts want to find an IRA member to ID and address literacy needs in their communitiesUse the Council and Affiliate Directory on the IRA website, www.reading.orgKey service projects suggested for:Sept. 8: International Literacy DayMarch, Literacy MonthIRA+ Rotary = Literacy Projects

http://blog.rotary.org/2014/05/14/backlund/https://www.rotary.org/en/document/653 69

Public school teachers$2,000 or $5,000 Awards to 150 to 170 a yearGrant types:Student Achievement Grants: engage students in critical thinking and problem solving Learning & Leadership Grants: PD for 1 or a grouphttp://www.neafoundation.org/NEA Foundation

What professional associations might help?Start with associations you belong toFind their website and search on grants and awards Groups with Engineer in the title might help with STEM grantsWhat service clubs would support your dream? Who at school is a member or friend/partner of one?On local websites, find the committee that gives away money. Look for Foundation or Giving or synonymsService clubs can provide volunteers, financial or in-kind match for a larger grant. Have they done any projects in your topic?Give back! Can you provide volunteers for a service club activity?Give out water bottles at their 5K race (their fundraiser)

Groups for You to Approach

http://blog.rotary.org/2014/05/14/backlund/https://www.rotary.org/en/document/653 Projects conducted by Rotary in the greater Buffalo area recently: https://map.rotary.org/en/project/pages/search_project.aspx#district=7090&country=8c445ce2-5af6-48b6-bdda-b10b7772456671

Join Online Grant Community: edWeb.netwww.edweb.net/getedfunding

www.edweb.net/getedfunding 72

Check out DonorsChoose.org, DigitalWish.org and AdoptAClassroom.org to see whether you might use one of these for your dream or to start itSee what professional societies have grant fundsSee what local service clubs have grant funds or volunteers to help your dreamSee what businesses might contributeJoin the edWeb.net community, GetEdFunding

You Started Grant Writing: Local Funding Sources

Build Your Grant-WritingToolkit 5. Finding more funding sourcesDr. Rita Oates ritaoates@aol.com@ritaoates

Rita Oates 201574

More Ideas for Local Funding(perhaps quicker than writing a full grant proposal)

TargetOffice Depot/Office Max

Companies that Give BackTarget: REDcard + Take Charge of EducationTarget shoppers designate 1% of REDcard purchases to a K-12 school85,000 schools received a TCOE check in 2013Office Depot: 5% Back to Schools Make a qualifying purchase of basic school+ office supplies and give the school's program ID. Office Depot will credit 5% of the qualifying purchases, four times a year, in an Office Depot Merchandise Card

TargetMore people signed up -> more $ for school

Community Foundation for Greater Buffalo (or your community)Smaller funding sources, may be pooled for larger initiativesIn your community, for your communityMust clear with district grants development office!

Foundations Local: by zip code (though can fund any location)

5. More Funding Sources

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http://www.cfgb.org

Example from Community Foundation of Greater Buffalo, NY79

LOI = Letter of Intent

from Community Foundation of Greater Buffalo, NY

80

Know What Focus Areas They Fund

from Community Foundation of Greater Buffalo, NY

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Know Their Timeline and Contact

from Community Foundation of Greater Buffalo, NY

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Donor-Advised, Other FundsOther funds within the community foundation may be helpful. Here are the different types of funds:Donor-advisedField of interestRestrictedScholarshipUnrestricted

From a central Florida community foundation83

How to useGo to Foundation Center 990 Finder pagehttp://foundationcenter.org/findfunders/990finder/ Enter zip codeDownload IRS 990 formRefer to last pages for recent foundation funding projectsFoundations must file this form

Foundation Funds Public Record on IRS Form 990

Look up IRS form 990 for your zip code

http://foundationcenter.org/findfunders/990finder/85

Zip: 33435 (Palm Beach County)

Gertrude Skelly Foundation

41 pages for 2011

Provides list of where funds went and amounts

Gave away $884,602 in 2011

Mostly nursing, medical health

A few education-related groups, universities also got funds

Research foundations in your zip code to see who might be funding projects you are interested in. Keep track across the school so you are not duplicating work in reading through these long IRS forms! This is an example from Palm Beach that funds many activities in many different places.86

How/When Do You Apply to This Foundation?

p. 14-19 tell what was funded in 2011

Fund nursing education: $30K, $35KFund nursing ed: $20K

Fund literacy activities

Skelly Mostly Health but Some Education Projects

Go to Foundation Center 990 Finder pagehttp://foundationcenter.org/findfunders/990finder/ Enter zip code for your schoolFind at least three different foundationsDownload their IRS 990 formRefer to last pages for recent foundation fundingWhat have they funded and for how much?How likely is it that they would fund your project?If likely, look for the names and contact info of the officers and how to applyAdd to your tool kit

Look at Foundation Funds IRS Form 990

Companies with offices in your areaSee community relations on corporate websiteFoundationsfoundationcenter.org/ Pushed email RFPswww.grants.gov/applicants/email_subscription.jsp Webinars Foundation Center - Webinar Calendar.url State Government for your statehttp://usny.nysed.gov/grants/fundgrantopp.html U.S. Government: HUD, Dept. of Energy, Edu. www.grants.gov5. Finding Funding Sources

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http://usny.nysed.gov/grants/fundgrantopp.html

http://usny.nysed.gov/grants/fundgrantopp.htmlThese are grants administered through the NYS Education Department.93

IRA (International Reading Association) www.reading.org/Resources/AwardsandGrants.aspxALA (American Library Association) www.ala.org/awardsgrants/awards/browse/grntAASL (Am. Assoc. of School Librarians) www.ala.org/aasl/awardsMackin (vendor to library media centers) www.mackin.com/LIBRARY/GRANTS.aspx

Funding for Reading/LiteracyMedia Centers

www.grantwrangler.com

www.grantwrangler.com http://www.grantwrangler.com/librarygrants.html 95

http://www.bigdealbook.com

http://www.bigdealbook.com

http://www.bigdealbook.com/96

Dell/Intel Calendar 2014-15 in Techlearning.com

http://www.techlearning.com/portals/0/ACER1415_Calendar.pdfhttp://www.techlearning.com/resources/0009/2014-2015-grants-deadlines--calendar/5509497

Dell/Intel Calendar 2014-15 in Techlearning.com

http://www.techlearning.com/portals/0/ACER1415_Calendar.pdfhttp://www.techlearning.com/resources/0009/2014-2015-grants-deadlines--calendar/5509498

Funding Information Network Locations: 470 in USA, 28 in New York. In Buffalo at the Central public library at 1 Lafayette Square, on first floor. Or search online with your public library card.http://grantspace.org/Find-Us

Foundation Directory OnlineAn extensive and frequently updated resource that provides non-profit organizations with the most accurate details available on U.S. funders and their grants. Includes grantmaker profiles and IRS 990 information on more than 100,000 U.S. foundations. Available in Buffalo at the Central, Audubon, Collins, Kenmore, and Lancaster libraries.

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http://tech.ed.gov/connectED/

ConnectED grants for techU.S. DOE and others are encouraging tech companies to give to Americas schoolsSprint: in its 4G service areas, giving away wireless access for home use by K12 studentsOther ConnectED initiatives originally announced; some have been expanded because its hard to give things away!

From: https://www.whitehouse.gov/issues/education/k-12/connected#schools102

Contact:James SpillaneDirector, Project ConnectED585 230 7422Jim.a.spillane@sprint.com

Collaboration NationJoint grant program of CDW-G and eSchoolNewsDeadline: June 30, 2015Submit a nomination and short video at www.eschoolnews.com/collaborationFocus on cross-department collaboration, demonstrating exemplary educational technology collaboration and how the project had a measurable impact on learning and teaching$50,000 grand prizeor one of three $15,000 monthly prizes

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Time to search for grants to fit your dreamCan you find three grant opportunities that might be possible funders for your dream?When you find what looks like a good match, get copies of prior winners in this grant programPrepare a list of questions and your idea and ask to speak to the grants officer

You Started Grant Writing:More Funding Sources Consider local companies like Target, Office Depot/Office Max and othersSearch foundations in your zip codeSearch education sources that share grant opportunities; put deadlines on a calendarPlan to visit Funding Information Network site closest to you for helpCheck out ConnectED opportunities

Build Your Grant-WritingToolkit 6. Dos and Donts Dr. Rita Oates ritaoates@aol.com@ritaoates

Rita Oates 2015107

Build Your Grant-Writing Tool Kit

6. Funding dos and dontsKnow what can/cannot do from funding sourceKeep trying; recycle idea into new grant competitions7. Why the budget and evaluation must match closelyShowing matching funds/supportWorking with an evaluator before you submit

8. After you get a grant say thank you Collect data for analysis, evaluationPrepare for criticism Disseminate results at conferences, in publicationsWhat would happen with more funding?Role play with the funder

Know what you must do/can do/cannot do:Cannot pay for food or alcoholMust allocate 10% for evaluationCannot exceed federal or state per diemNeed matching funds: More than $1:$1 is great!Need letters of support: Provide draft when requesting from organizationKnow maximum dollar amount: Dont exceed it!Cover letter: additional info on proposal ideasTech not allowed/encouraged/only certain brandsCall to ask questions if something isnt clear!

Read Between the Lines

Business office provides budget requirements:These numbers change yearly, so update! Examples below:Substitute pay $55 a day; Teachers paid $28/hour or $100 a day for training activities outside of the school day/yearInclude 28% for fringe benefitsTravel allowances: Mileage, hotel, airfare, food, rental car, etc.District may refer to NYS or federal guidelines for some costsPD department: Do training needs meet contract?Facilities: Need more security? Furniture?Principal approval/refinementGrants office review/union support or approval?Fiscal officer provides monthly reports will be your new best friend

District Input for Your Grant

Typical sections in grant proposal

Project Title

Abstract (1-2 paragraphs)

Introduction and Objective(s)Describe the topic(s) the project would address and the potential benefits to xxx. Provide a clear and detailed statement of the project objectives, relation to the present state of knowledge in the field, and impact on the target population.

Typical sections in grant proposal-2

Approach/Methods Describe specific methods and/or materials that will be employed, the expected results, detailed description of educational materials, and time frame to complete the project. Not to exceed xx single-spaced pages.

Literature Cited On what research base is this project built?

Evaluation Plan Describe specific evaluation steps, including formative evaluation and timeline.

Typical sections in grant proposal-3

Project Staff

Qualifications of proposed personnel Identify appropriate facilities available to conduct the proposed work and include names, qualifications, and contact information for all personnel who would be assigned this project. State the primary work assigned to each person and the percentage of time each person would devote to this work. Identify key persons by name and title. Provide all resumes/CVs describing relevant experience.

Typical sections in grant proposal-4

Budget (1 page) Identify the amount of funding requested, including salaries, supplies and materials, travel expenses. Smaller requests and those with matching funds have the best chance of being funded. Xxx does not pay indirect or overhead expenses.You may want to include a budget narrative explaining why some costs are here or how matching funds were calculated.

Dissemination and sustainabilityHow will you share results of this project at conferences, workshops and in publications? How will you sustain it after funding ends?

Resource from Miami-Dade Schools Grants office

Track available grantsRecord grant submissionsNote deadlines for reportsCreate timeline for tasks to submit with grantInclude conference, publication deadlines to share your success

Keep a Grant Calendar

Keep trying!Recycle ideas into new grant competitionsUse one grant to help get another oneFunders back a horse with a good track recordNiceville, FL school turned one grant into $1 million by building each win into the next grant proposalBarry U. grant funded for year 2 at 150% of year 1 after oral presentation on year 1 resultsBe Persistent in Your Goal!

You Started Grant Writing:Dos and DontsWhat are guidelines for a preferred granting source? What is allowed/not allowed?Create a grant calendar with deadlines for your preferred grantsMake contact with district for any other guidelines or requirementsContact the granting organization with questions before submitting

Build Your Grant-WritingToolkit 7. Budget and EvaluationDr. Rita Oates ritaoates@aol.com@ritaoates

2015 Rita Oates119

Budget + Evaluation Must Show Same Activities, SpendingYou dont write an iPad grantYou are solving a learning problemThe grant allows you to buy equipment and apps and teacher training to learn to use them, based on prior researchShow matching funds/supportIn-kind donations (grocery store, Starbucks)Funding for items not covered from granting organization

What evaluation is needed?

Project: Obtaining a mobile lab cart of 36 Nexus 7 tablets for kindergarten for center and full classroom learning. Consists of a cart, 36 Nexus 7 tablets, case or iBallz for each tablet, Google management licenses for each tablet, and $1,000 voucher to purchase apps on Google Play for Education. This would be the initial step in placing tablets in all K-2 classrooms.

Evaluation Can Use Ideas From the Research of OthersWork with an evaluator before you submit if you canWhat data can you easily collect to satisfy the reporting requirements? How does your evaluation plan connect with earlier research you found? (in Dream phase 1)Will data show your success with project goals and objectives? Are you spending $ toward project goals and objectives?If this targets reading in grade 2, dont spend money for science materials in grade 5!

District Instructional Tech OfficeHow does your dream fit the districts stated instructional technology goals?Ask district administrator or teacher on special assignment to review your draft, to help with budget and evaluationAre there purchasing requirements or committees that must approve what you want to do?

http://www.buffaloschools.org/informationtech.cfm?subpage=224

Buffalo, NY instructional tech goals that should be included in a grant124

BPS District Instructional Tech GoalsUtilize current and emerging technology to improve student performance in all academic areas.Continue the implementation of core web-based applications for student information and management in all academic areas.Provide visual learning modality education in the classroom, media centers, and computer labs.Utilize technology systems to improve staff recruitment, retention, and professional development.Build management capacity in data analysis and data-based action to improve instructional practices.Utilize existing and new technology to improve communication with parents and community.Provide assistive technology for students with disabilities.http://www.buffaloschools.org/informationtech.cfm?subpage=224

The goal of technology in BPS is to deliver a multi-year, high-quality, technology-enhanced education that provides the skills and knowledge that staff and students need for success in the 21st century.Technology goals as stated in the BPS Technology Plan are:Utilize current and emerging technology to improve student performance in all academic areas.Continue the implementation of core web-based applications for student information and management in all academic areas.Provide visual learning modality education in the classroom, media centers, and computer labs.Utilize technology systems to improve staff recruitment, retention, and professional development.Build management capacity in data analysis and data-based action to improve instructional practices.Utilize existing and new technology to improve communication with parents and community.Provide assistive technology for students with disabilities.125

William Russo, Director of Instructional Technology wrusso@buffaloschools.org

Dale A. Jackson, Elementary Coordinator dajackson@buffaloschools.org

Sarah Edwards, Secondary Coordinator sedwards@buffaloschools.org

Eric Stockmeyer, Coordinator estockmeyer@buffaloschools.org BPS District Instructional Tech StaffGet name, email and phone for these staff in your districtWhich person has the pedagogical expertise to assist you most?Add to your grant writing toolkit

Create a spreadsheet with items, estimated costsAre any of these on bid with purchasing? Need approvals?Start a file with purchasing sources (and costs) for the items in your Excel workbook

Get current district guidelines:Fringe benefits: ~28%Indirect costs: ~8%Per diemBudgeting

From Miami-Dade County Schools Grants Administration website

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PTA will donate $100$5,000 $5,000 $10,000 Office Depot $200$1,000 $25,000 $25,000 $7,000 $7,000 $5,000 from school$5,000

Reporting RequirementsOverall accomplishmentsNumber of students benefittedHow students benefitted: student outcomesChanges in attitude?Number, time spent (data)Increase in scoresBarriers to successSuccessful aspects for replicationFinancial accounting of expendituresCommunication of success: conference, article

Evaluation Timeline (Sample)Put evaluation activities in overall timelineAug. 16: Grant received and district sets up accounts Sept. 1: Pretest of teachers on attitudes and technology skillsSept. 15: Equipment and materials orderedSept. 15-Oct. 15: Training scheduled for teachers with evaluationOct. 10: Pretest of students/parents on attitudes and technology skillsOct. 15: Equipment arrives; apps loadedOct. 25: Equipment distributed to teachersNov. 1: Second 9 weeks starts, students start useNov. Dec.: Parent training sessions with evaluation

Plan for EvaluationAny existing data to use? Student scores, attendance, tech abilitiesQuantitative and qualitative data add to richnessPhotos, examples of teacher work/student workShow impact of the grant activitiesFor large grants, consider hiring an evaluator as a consultant (and include in the budget)

Read Evaluations to See ExamplesSample evaluations and guidelines from USAID: http://www.usaid.gov/evaluation Search on basic education to see more than 200 evaluations considered exemplaryhttp://www.usaid.gov/evaluation/usaid-forward-evaluation-reports

http://www.usaid.gov/evaluationFor evaluations of basic education go to: https://dec.usaid.gov/dec/search/SearchResults.aspx?q=KGRvY3VtZW50cy5jbGFzczooKCJCYXNpYyBFZHVjYXRpb24iKSkpIEFORCAoZG9jdW1lbnRzLmJpYmxpb2dyYXBoaWNfdHlwZV9jb2RlOigiMjEiIE9SICIyMiIgT1IgIjI0IiBPUiAiMjUiIE9SICIyNyIpKQ==

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Rough budget developedSome ideas on possible partners, donations or matches or organizations and people to helpCheck with district instructional tech staff and goalsEvaluation plan/timeline sketched out.and now you need to write a grant!You Started Grant Writing:Budget and Evaluation

Build Your Grant-WritingToolkit 8. After you get a grant Dr. Rita Oates ritaoates@aol.com@ritaoates

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All the Parts Are in Your Tool KitAs you have done these activities to build your tool kit, you are ready to find and win a grant.Your assignment: Find a grant and apply for it!

AFTER you get the grant, what happens?

8. After You Get a Grant

Say THANK YOU!Collect data for analysis, evaluationKeep track of spending!Prepare for criticism Disseminate results at conferences, in publicationsWhat would happen with more funding?Role play with the funder (with colleague, friend) to get readyKeep learning about grants and funding

After You Get a GrantFunders want to get a Thank You!Share successes, picturesInvite to eventsCommunicate, appreciate, updateWrite What this grant meant to me, my program and my studentsAnticipate visits from funder organizationThey want to see you succeedThey may give MORE if they like what youve doneKeep up with budget and evaluationBe prepared for criticism Especially from colleagues who didnt help you

Students Can Say Thanks Too!

Role Play: Talking to the FunderPractice!Its easier to get more money from the same organization than to go to a new organization. How could more funds increase the impact or reach of your work?

What a Funder Says About HerselfQuantifying the impact of grantee organizations services with reference to current research studies and findingssocial return on investment .. Fit with Targets commitment to education

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Look for Next Grant Opportunity!26 federal grant-making agencies http://www.grants.gov/web/grants/applicants/applicant-resources/agencies-providing-grants.html Keep up with education grant opportunities compiled in BigDealBook, GrantWrangler, professional societies and groups

Share What You LearnedWhere can you speak about your grant?District meetingConferenceCan you provide tours of your program once or twice a month, in defined hours?Consider writing an article for an edtech or curriculum publication and include credit for the granting organization

Resources to Learn MoreWebsters New World Grant Writing Handbook (2013)$9.99 Kindle, $16.99 Paperback

The Grantsmanship Center http://www.tgci.com

Browning, B. A. (2009). Grant writing for dummies. Wiley. com.Gitlin, L. N., & Lyons, K. J. (2008). Successful grant writing: Strategies for health and human service professionals. Springer Publishing Company.Hall, M. S., & Howlett, S. (2003). Getting funded: The complete guide to writing grant proposals. Continuing Education Press.Johnson, D., & Schilling, T. (2001). Get the gold: A physical educator's guide to grant writing. Journal of Physical Education, Recreation & Dance, 72(3), 48-49.Karsh, E. (2009). The Only Grant-writing Book You'll Ever Need: Top Grant Writers and Grant Givers Share Their Secrets. Basic Books.Wason, S. (2011). Webster's New World Grant Writing Handbook. Download iTunes eBook.

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http://www.neafoundation.org

NEA Foundation Resources

http://www.neafoundation.org/pages/grants-to-educators/pages/resources-writing-tutorial146

NEA Foundation Tutorial

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www.pearsonschool.com/index.cfm?locator=PSZdPo

Note that Pearson is hoping you will write a grant to purchase one of their products. But there is great content here, no matter what you want to get!148

You Started Grant Writing:After You Get a GrantHow can you say thank you to a grant donor?How could your dream flourish in the next phase?How will you track spending?Where can you share what your grant accomplished and what you learned?How will you learn more about grant writing?

Webinar 3 pm ET, April 16Is There Grant Money If You Are Not a Title 1 School?Presented by Dr. Rita Oates Event preregistration link: http://ow.ly/KrQyewww.edWeb.net/getedfunding

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Build Your Grant-WritingToolkit Dr. Rita Oatesritaoates@aol.comwww.ritaoates.com @ritaoates Dr. Oates gives workshops for schools, districts, universities, conferences and organizations on grant writing and development.She also does grant evaluations, particularly multiyear grants involving professional development, technology and school reform efforts.

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