Funding Arts Research at the University of Florida

FUNDING ARTS RESEARCH AT THE UNIVERSITY OF FLORIDA

Sobha Jaishankar, Ph. D.

Key steps1. Find an appropriate sponsor2. Write a white paper3. Market your work4. Write a grant proposal5. Submit through DSR

Who funds grants??? Government

Federal State Local

Private Foundations Private Industry

What activity needs support? Research, summer stipends, organize a conference, travel to conferences, equipment…………

Develop key words Search databases Sign up for email alerts

Finding Funding

Make a list of keywords before you begin to search

Start with a broad term (“environment”) Limit with additional terms (“education”) Limit by country or region if relevant Search for the type of funding you need Remember: Non-scientist editors often

compose the database entries Using a very specific keyword may not produce

results

Searching the databases

Repeated negative results mean your search is probably too narrow

Review/Evaluate your “hits” – these are the sources that look the most promising Good match between you and the funder? Restrictions? (geographic; eligibility) $$ amount available (+ or – what you need?) Deadline for response – can you make it?

Searching the databases

Finding the appropriate sponsor

Web-Based Funding Newsletter “FYI”

Text Descriptions + Links to Download Applications Biweekly throughout the Year http://apps.research.ufl.edu/research/fyi/ Information collected by Staff

Funding Alerts to Individual PI’s

Community of Science Weekly/Periodic Email Alerts Email Alerts from private & government sources Notices from Office of Research

Other Email Alerts

Grants.gov (all federal grants, including NEA, NEH)

FedBizOpps (fbo.gov) (all federal contracts)

Agency Alerts (NSF, NIH, EPA, NASA, Energy, USDA, etc.)

Foundation Center’s “RFP Bulletin” & “Arts Watch” (http://fdncenter.org/newsletters/)

Archive of Arts & Culture grants from the Bulletin (http://www.fdncenter.org/pnd/rfp/cat_arts.jhtml)

Community Of Science (COS) www.cos.com

COS Funding Opportunities - database of more than 25,000 recordsCOS Funding Alert - a weekly e-mail notificationCOS Expertise - containing more than 480,000 first-person profiles of researchers from over 1,600 institutions worldwide.COS Scholar Universe - a searchable, database of nearly 2 million published scholars in a variety of disciplines.COS Public View of Expertise (PVE) - make selected information from an institution's research expertise available to key external constituencies and the general public.COS Workbench - an easy-to-use Web workspace

Your Personal COS Research Expertise Profile

“Electronic CV” Maintained by Community of Science/Scholars for

UF Expertise & Research Interests very important Funding Alerts based on this info – delivered once a

week via email Annual email reminder to update your profile – from

Research Support

Other Office of Research Web-Based Sources

Federal Register* Florida Administrative Weekly* Links to All Federal Agencies* Links to Foundations* Foundation Center Guide to Funding Research

(http://fdncenter.org/getstarted/ tutorials/gfr/ Fundsnet Services (www.fundsnet.com/)*Access from Office of Research websitehttp://www.rgp.ufl.edu/researchsupport/external_funding.html

Identifying a Sponsor

FIND THE AGENCY THAT FITS YOUR IDEA!

Use the resources to find out what an agency WANTS to fund

Remember - you are helping the agency fulfill ITS mission

Contact the agency (program officer) and listen carefully!

(Send them an overview of your program – the White paper)

Your White Paper (Program Overview)

Write the White Paper FIRSTThis is a concise presentation of your program/philosophy

It MUST set the flow of logic – from the more general to the narrower focus the individual proposal is to fund.

Most difficult to write!Remember – you are going to use this to sell your idea to the agency!!

Your White Paper…..

• Your vision – how does your work mesh with the mission of the agency?

• Your Long-term Goal - Identify the niche YOU will fill. Say why you are best-suited for this work

• Objective – of this particular proposal• The hypothesis around which the current

work is based• What will be the benefits of the work?

Your long term goal does not change…. The objectives of the individual proposal will vary.

Art in Latin America

Evolution of art themes/forms/media in response to revolution/peace cycles (GOAL)

How does this evolution relate to the establishment of tourism as a major economic engine? (dictatorship vs democracy) (Objectives)

Narrow down further to study Mexico, and Cuba (model systems)

White Paper …….. Points to remember

White Paper ……..Should not be too long – 2 pages

Have it critiqued by your colleagues/mentor

Market your work……..How does your work help the sponsor fulfill their mission?

Send your white paper to the program officer at the sponsoring agency

Pay close attention to their feedback!

Write a grant proposal!BEFORE YOU START WRITING THE PROPOSAL…….

Who is the program officer?

Read the Program Announcement/agency guidelines.

Read the review criteria – some programs have special emphases for review

Formatting – font size, margins, line spacing Page limits – absolutely enforced Attachments – only send what is requested

BEFORE you write ……….

Budget – determine floor and ceiling; how many will be funded

Note the deadlines:Letter of IntentProposal submission date

Set your self a time line – plan to finish at least 10 days before the proposal is due at the agency

The proposal ……….. Remember – your language must be simple

– reviewers should not have to reread to understand.

Make the grant reviewer friendly

Use graphs and tablesLeave spaces between lines

Use formatting (underline, italics, bold font) not only to emphasize key points, but also to maintain continuity and flow.

Write as if you are writing an article for the newspaper

Anatomy of a Grant Abstract/Summary Significance Review of literature Specific Aims of this proposal Research Plan (Rationale, protocols,

expected outcomes) Alternative hypotheses, approaches ** Benefits of the proposed work Resources Broader Impacts (NSF)

What can a PI do?

• Start early! Give yourself enough time

• Read the RFA very, very carefully – FOLLOW the instructions!

• Write to the review criteria

• Have your proposal prereviewed – PLEASE!

Grants vs. Contracts

Grants give you money to carry out work knowing that the results are unpredictable.

They are ‘relatively unrestricted’ in their specification of what funds can be used for

Annual reporting is required Contracts have more conditions and

stipulations attached and usually have timelines for deliverables

Contracts can be either for services rendered, or for deliverables

Contracts are negotiated by with the sponsor by DSR only

Administrative issues …

The award goes to the University Faculty do not receive the funds directly Faculty conduct the work; The University provides assurance that the work will

be conducted in an ethical manner Faculty may NOT sign grants or contracts on behalf

of the institution If you are hosting a conference/workshop, and

charging registration fees – go through DSR to collect them.

ONLY DSR can negotiate indirect costs with the sponsor. We have standard negotiated rates that are applicable – otherwise we use the rate allowed by the sponsor

Administrative issues … COST SHARING

Institutional Review Board

Animal Care and Use

Electronic submission!!!!!

Finding the appropriate sponsor

Research Support

http://www.research.ufl.edu/researchsupport/ 2 Senior Information Specialists Monitor Grant Opportunities University-wide Disseminate Info to Colleges, Depts, Individual PI’s Funding Searches Faculty training Provide support for interdisciplinary/Center type of

grants

Budget development assistance DSR-1 form MUST have signatures from Chair, Dean and

then finally the institution Review, sign and send proposals to the funding

agency Contract negotiation Electronic proposal submission

PROPOSAL PROCESSINGUFPROPOSALS@UFL.EDU

Receives award notices from agencies Generates internal Notice of Award

Acceptance to campus accounting offices Reviews, interprets award regulations Negotiates subcontracts to awards Approves no-cost extensions Close-out transactions & reports

DSR POST-AWARD OFFICEUFAWARDS@UFL.EDU

Questions????

Sobha Jaishankarsjaishan@ufl.edu(352)-392-9271