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Funding Arts Research at the University of Florida. Sobha Jaishankar, Ph. D. Key steps. Find an appropriate sponsor Write a white paper Market your work Write a grant proposal Submit through DSR. Who funds grants???. Government Federal State Local Private Foundations - PowerPoint PPT Presentation
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FUNDING ARTS RESEARCH AT THE UNIVERSITY OF FLORIDA
Sobha Jaishankar, Ph. D.
Key steps1. Find an appropriate sponsor2. Write a white paper3. Market your work4. Write a grant proposal5. Submit through DSR
Who funds grants??? Government
Federal State Local
Private Foundations Private Industry
What activity needs support? Research, summer stipends, organize a conference, travel to conferences, equipment…………
Develop key words Search databases Sign up for email alerts
Finding Funding
Make a list of keywords before you begin to search
Start with a broad term (“environment”) Limit with additional terms (“education”) Limit by country or region if relevant Search for the type of funding you need Remember: Non-scientist editors often
compose the database entries Using a very specific keyword may not produce
results
Searching the databases
Repeated negative results mean your search is probably too narrow
Review/Evaluate your “hits” – these are the sources that look the most promising Good match between you and the funder? Restrictions? (geographic; eligibility) $$ amount available (+ or – what you need?) Deadline for response – can you make it?
Searching the databases
Finding the appropriate sponsor
Web-Based Funding Newsletter “FYI”
Text Descriptions + Links to Download Applications Biweekly throughout the Year http://apps.research.ufl.edu/research/fyi/ Information collected by Staff
Funding Alerts to Individual PI’s
Community of Science Weekly/Periodic Email Alerts Email Alerts from private & government sources Notices from Office of Research
Other Email Alerts
Grants.gov (all federal grants, including NEA, NEH)
FedBizOpps (fbo.gov) (all federal contracts)
Agency Alerts (NSF, NIH, EPA, NASA, Energy, USDA, etc.)
Foundation Center’s “RFP Bulletin” & “Arts Watch” (http://fdncenter.org/newsletters/)
Archive of Arts & Culture grants from the Bulletin (http://www.fdncenter.org/pnd/rfp/cat_arts.jhtml)
Community Of Science (COS) www.cos.com
COS Funding Opportunities - database of more than 25,000 recordsCOS Funding Alert - a weekly e-mail notificationCOS Expertise - containing more than 480,000 first-person profiles of researchers from over 1,600 institutions worldwide.COS Scholar Universe - a searchable, database of nearly 2 million published scholars in a variety of disciplines.COS Public View of Expertise (PVE) - make selected information from an institution's research expertise available to key external constituencies and the general public.COS Workbench - an easy-to-use Web workspace
Your Personal COS Research Expertise Profile
“Electronic CV” Maintained by Community of Science/Scholars for
UF Expertise & Research Interests very important Funding Alerts based on this info – delivered once a
week via email Annual email reminder to update your profile – from
Research Support
Other Office of Research Web-Based Sources
Federal Register* Florida Administrative Weekly* Links to All Federal Agencies* Links to Foundations* Foundation Center Guide to Funding Research
(http://fdncenter.org/getstarted/ tutorials/gfr/ Fundsnet Services (www.fundsnet.com/)*Access from Office of Research websitehttp://www.rgp.ufl.edu/researchsupport/external_funding.html
Identifying a Sponsor
FIND THE AGENCY THAT FITS YOUR IDEA!
Use the resources to find out what an agency WANTS to fund
Remember - you are helping the agency fulfill ITS mission
Contact the agency (program officer) and listen carefully!
(Send them an overview of your program – the White paper)
Your White Paper (Program Overview)
Write the White Paper FIRSTThis is a concise presentation of your program/philosophy
It MUST set the flow of logic – from the more general to the narrower focus the individual proposal is to fund.
Most difficult to write!Remember – you are going to use this to sell your idea to the agency!!
Your White Paper…..
• Your vision – how does your work mesh with the mission of the agency?
• Your Long-term Goal - Identify the niche YOU will fill. Say why you are best-suited for this work
• Objective – of this particular proposal• The hypothesis around which the current
work is based• What will be the benefits of the work?
Your long term goal does not change…. The objectives of the individual proposal will vary.
Art in Latin America
Evolution of art themes/forms/media in response to revolution/peace cycles (GOAL)
How does this evolution relate to the establishment of tourism as a major economic engine? (dictatorship vs democracy) (Objectives)
Narrow down further to study Mexico, and Cuba (model systems)
White Paper …….. Points to remember
White Paper ……..Should not be too long – 2 pages
Have it critiqued by your colleagues/mentor
Market your work……..How does your work help the sponsor fulfill their mission?
Send your white paper to the program officer at the sponsoring agency
Pay close attention to their feedback!
Write a grant proposal!BEFORE YOU START WRITING THE PROPOSAL…….
Who is the program officer?
Read the Program Announcement/agency guidelines.
Read the review criteria – some programs have special emphases for review
Formatting – font size, margins, line spacing Page limits – absolutely enforced Attachments – only send what is requested
BEFORE you write ……….
Budget – determine floor and ceiling; how many will be funded
Note the deadlines:Letter of IntentProposal submission date
Set your self a time line – plan to finish at least 10 days before the proposal is due at the agency
The proposal ……….. Remember – your language must be simple
– reviewers should not have to reread to understand.
Make the grant reviewer friendly
Use graphs and tablesLeave spaces between lines
Use formatting (underline, italics, bold font) not only to emphasize key points, but also to maintain continuity and flow.
Write as if you are writing an article for the newspaper
Anatomy of a Grant Abstract/Summary Significance Review of literature Specific Aims of this proposal Research Plan (Rationale, protocols,
expected outcomes) Alternative hypotheses, approaches ** Benefits of the proposed work Resources Broader Impacts (NSF)
What can a PI do?
• Start early! Give yourself enough time
• Read the RFA very, very carefully – FOLLOW the instructions!
• Write to the review criteria
• Have your proposal prereviewed – PLEASE!
Grants vs. Contracts
Grants give you money to carry out work knowing that the results are unpredictable.
They are ‘relatively unrestricted’ in their specification of what funds can be used for
Annual reporting is required Contracts have more conditions and
stipulations attached and usually have timelines for deliverables
Contracts can be either for services rendered, or for deliverables
Contracts are negotiated by with the sponsor by DSR only
Administrative issues …
The award goes to the University Faculty do not receive the funds directly Faculty conduct the work; The University provides assurance that the work will
be conducted in an ethical manner Faculty may NOT sign grants or contracts on behalf
of the institution If you are hosting a conference/workshop, and
charging registration fees – go through DSR to collect them.
ONLY DSR can negotiate indirect costs with the sponsor. We have standard negotiated rates that are applicable – otherwise we use the rate allowed by the sponsor
Administrative issues … COST SHARING
Institutional Review Board
Animal Care and Use
Electronic submission!!!!!
Finding the appropriate sponsor
Research Support
http://www.research.ufl.edu/researchsupport/ 2 Senior Information Specialists Monitor Grant Opportunities University-wide Disseminate Info to Colleges, Depts, Individual PI’s Funding Searches Faculty training Provide support for interdisciplinary/Center type of
grants
Budget development assistance DSR-1 form MUST have signatures from Chair, Dean and
then finally the institution Review, sign and send proposals to the funding
agency Contract negotiation Electronic proposal submission
PROPOSAL [email protected]
Receives award notices from agencies Generates internal Notice of Award
Acceptance to campus accounting offices Reviews, interprets award regulations Negotiates subcontracts to awards Approves no-cost extensions Close-out transactions & reports
DSR POST-AWARD [email protected]
