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Excel, as a GP Report Writer
Learning Excel Pivot Tables by building a
GP General Ledger Trial Balance
By Belinda Allen
Dynamics GP MVP
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What do we want to see?
Draw it on paper first!
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What do we want to see?
Let’s get the data!
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Where would this data be in SmartList
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And now the data is an Excel Table
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And now the data is an Excel Table
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A table is a range of cells that hold data, with each row corresponding to a single occurrence of an entity. When you create a table, you can manage and analyze the data in that table independently of data outside the table. http://www.excel-2010.com/tables-in-excel-2010/
Build the Pivot Table
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Build the Pivot Table
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Build the Pivot Table
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Build the Pivot Table
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Let’s Start with the Rows!
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Let’s start with the Rows!
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Let’s start with the Rows!
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Let’s Start with the Rows!
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Let’s Start with the Rows!
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We need to combine the account number and name into one field so they’ll show on the same line.
Let’s Start with the Rows!
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Let’s Start with the Rows!
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Let’s Start with the Rows!
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Concatenate tr.v., -nat·ed, -nat·ing, -nates.To connect or link in a series or chain. Computer Science. To arrange (strings of characters) into a chained list. adj. (-nĭt, -nāt') Connected or linked in a series. Read more: http://www.answers.com/topic/concatenation#ixzz1ZpgnTvZq
Let’s Start with the Rows!
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Let’s Start with the Rows!
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Let’s Start with the Rows!
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Let’s Start with the Rows!
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Let’s Start with the Rows!
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Let’s Start with the Rows!
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Let’s Start with the Rows!
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Next the Data!
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Next the Data!
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No Net Amount
Next the Data!
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Next the Data!
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Next the Data!
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Next the Data!
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Next the Data!
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Next the Data!
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Next the Data!
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Next the Data!
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Now the Columns!
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Now the Columns!
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What is period 0? What year is it?
Finally “Report-wide” criteria!
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Finally “Report-wide” criteria!
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Finally “Report-wide” criteria!
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Finally “Report-wide” criteria!
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Are we done?
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One more Important Detail
Voided? Posted?
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One more “Report-wide” criteria!
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One more “Report-wide” criteria!
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Summary Trial Balance Finished
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Summary Trial Balance Finished, but…
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Let’s now have some fun with this report!
Show me the detail!
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Show me the P&L Accounts!
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Show me the P&L Accounts!
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Show me the P&L Accounts!
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Show me the Vendor or Customer!
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Show me the Vendor or Customer!
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Let’s Change to Calendar Periods
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Don’t forget to sort the columns
Sales Accounts only?
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Sales Accounts Only
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Sales Accounts Only
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Sales Accounts Only
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Sales Accounts Only
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Sales Accounts Only
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Here, a negative is a credit and that’s a good thing.
Q1 Sales Accounts Only
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Add a graph?
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Add a graph?
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Add a graph?
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Can I see each account as a % of the month?
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Can I see each account as a % of the month?
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Can I see each account as a % of the month?
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Can I see each account as a % of the month?
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Can I see each account as a % of the month?
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Make is easier to read?
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Make is easier to read?
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Make is easier to read?
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Make is easier to read?
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Make is easier to read?
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Better visuals without a graph?
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Since Credits are good here, either change the sign or…
Better visuals without a graph?
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Create a new rule!
Better visuals without a graph?
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Better visuals without a graph?
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Glossary
Ad Hoc Ad hoc is a Latin phrase meaning "for this". It generally signifies a solution designed for a specific problem or task, non-generalizable, and not intended to be able to be adapted to other purposes. http://en.wikipedia.org/wiki/Ad_hoc
Concatenate tr.v., -nat·ed, -nat·ing, -nates.To connect or link in a series or chain. Computer Science. To arrange (strings of characters) into a chained list. adj. (-nĭt, -nāt') Connected or linked in a series. Read more: http://www.answers.com/topic/concatenation#ixzz1ZpgnTvZq
Table A table is a range of cells that hold data, with each row corresponding to a single occurrence of an entity. When you create a table, you can manage and analyze the data in that table independently of data outside the table. http://www.excel-2010.com/tables-in-excel-2010/
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Belinda Allen
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