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European Globalisation adjustment Fund (EGF)
Meeting of the Contact Meeting of the Contact Persons of the European Persons of the European Globalisation adjustment Globalisation adjustment
Fund (EGF)Fund (EGF)06 March 200806 March 2008
Hotel Bedford, BrusselsHotel Bedford, Brussels
European Globalisation adjustment Fund (EGF)
Item 1
WelcomeAnd adoption of the Agenda
European Globalisation adjustment Fund (EGF)
Reimbursement of travel expenses
The Commission will reimburse:
• First-class rail travel for journeys of less than 400 km (one way, according to official distance by rail)
• Economy class air travel for distances of more than 400 km.
European Globalisation adjustment Fund (EGF)
Reimbursement of travel expenses
The reimbursement will be made:
• For one participant per Member State
• Into the bank account specified on your Expert Identification Sheet, or if you have a ‘sticker’, the bank account specified in the Commission’s accounting system.
European Globalisation adjustment Fund (EGF)
Reimbursement of travel expenses
Participants must provide:– A completed Reimbursement Form
– A completed Expert Identification Sheet, if they do not have ‘stickers’
– Their ticket (to be photocopied)
The first two may be sent after the meeting, but within a very few days!
European Globalisation adjustment Fund (EGF)
Reimbursement of travel expenses
The meeting secretary will come around during the meeting to take the necessary forms, and your tickets.
She will return your tickets after photocopying them.
If you have only an electronic ticket, please provide a print-out, and the boarding pass that you received for the flight to Brussels.
European Globalisation adjustment Fund (EGF)
Item 2
Presentation of applications received
to date
European Globalisation adjustment Fund (EGF)
Specificities
of the cases
approved by
the Commission
European Globalisation adjustment Fund (EGF)
EGF Applications received so far (€ 1,000)
1. France – Peugeot suppliers 2,5582. France – Renault suppliers 1,2583. Germany – BenQ 12,7664. Finland – Perlos 2,0285. Italy – textile sector, Sardinia 12,0396. Italy – textile sector, Piemonte 9,2877. Italy – textile sector, Lombardy 14,6618. Malta – textile sector 6819. Portugal – automobile sector 2,42610.Spain – Delphi 8,31811. Italy – textile sector, Tuscany 12,631
European Globalisation adjustment Fund (EGF)
Applications: by EGF amount requested
0
2.000.000
4.000.000
6.000.000
8.000.000
10.000.000
12.000.000
14.000.000
16.000.000
EG
F/2
007/0
07
EG
F/2
007/0
03
EG
F/2
008/0
02
EG
F/2
007/0
05
EG
F/2
007/0
06
EG
F/2
008/0
01
EG
F/2
007/0
01
EG
F/2
007/0
10
EG
F/2
007/0
04
EG
F/2
007/0
02
EG
F/2
007/0
08
European Globalisation adjustment Fund (EGF)
Applications: by workers targetted for assistance
0
500
1.000
1.500
2.000
2.500
3.000
3.500
EG
F/2
007/0
03
EG
F/2
007/0
07
EG
F/2
008/0
02
EG
F/2
008/0
01
EG
F/2
007/0
10
EG
F/2
007/0
06
EG
F/2
007/0
05
EG
F/2
007/0
04
EG
F/2
007/0
08
EG
F/2
007/0
02
EG
F/2
007/0
01
European Globalisation adjustment Fund (EGF)
Applications: by amount of EGF contribution requested per worker
0
2.000
4.000
6.000
8.000
10.000
12.000
14.000
EG
F/2
007/0
05
EG
F/2
007/0
01
EG
F/2
007/0
07
EG
F/2
008/0
02
EG
F/2
007/0
06
EG
F/2
008/0
01
EG
F/2
007/0
03
EG
F/2
007/0
04
EG
F/2
007/0
02
EG
F/2
007/0
10
EG
F/2
007/0
08
European Globalisation adjustment Fund (EGF)
Analysis of the lessons learnt from the cases
approved by the Commission
European Globalisation adjustment Fund (EGF)
EGF Interventions in 2007
Training allowances/Job search allowances - € 13.477.888
Labour market (re-)training - € 2.715.632
Employment incentives - € 1.146.050
Technical Assistance - € 639.500
Start-up incentives - € 326.475
Job-search assistance - € 306.573
European Globalisation adjustment Fund (EGF)
More detailed information needed on measures National and EU measures already available
Complementarity of the EGF measures with these
Description of each measure and the need for it
Explanation if necessary, why this is an active labour market policy measure
Costing of the measure per person
Estimate of the number of persons to benefit, and the likely duration per person on average
If a measure is particularly expensive, explanation why this is so and why the measure is useful
European Globalisation adjustment Fund (EGF)
Recruitment subsidies Paid to workers who manage to be recruited for a contract
of indefinite duration
Paid to employers who recruit EGF supported workers for a contract of indefinite duration
Reflections … if the contract is ended prematurely, after the end of the
EGF implementation period…
… reimbursement of EGF funding to the Member State?
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
Service vouchers e.g. for childcare, for food and travel
aim to facilitate participation of redundant workers in active labour market policy measures, such as training, job search, guidance etc.
Reflections
Are they active labour market policy measures?
Need to show that they are an integral part of an active measure
(In the case of childcare, how did the worker solve the problem before becoming redundant?)
European Globalisation adjustment Fund (EGF)
Private co-financing Not excluded by the EGF Regulation
Would need to be included as an integral part of the MS contribution
No requests including private co-financing as part of the MS contribution have been received so far
Reflections Reimbursement goes to MS account
MS needs to satisfy the Commission that the private co-funder would receive the same proportion back as originally contributed
Private co-funding would be audited in the same way as public co-funding
European Globalisation adjustment Fund (EGF)
MS expenditure
30
70
EGF reimbursement to MS must be split in the same proportion
15
35
Example of EGF with public / private co-financing
European Globalisation adjustment Fund (EGF)
Update of the 'Frequently Asked
Questions' (FAQ)
European Globalisation adjustment Fund (EGF)
New items in the FAQ :
Delocalisation to another Member State
Workers made redundant before the reference period
Possibility of including private co-financing
Informal consultation between Commission and Member State in advance of a formal application
Timeline for an application
Member State contribution to evaluation
European Globalisation adjustment Fund (EGF)
Timelines for EGF applications (average for the 4 or 6
cases) :
End of reference period complete application
Complete application Commission approval
Commission approval Budgetary Authority approval
Budgetary Authority approval payment
Total
70
86
69
35
260
Days
European Globalisation adjustment Fund (EGF)
Item 3
Preparation of an application to the
EGF (presentation by Lithuania)
European Globalisation adjustment Fund (EGF)
Item 4
Implementation of an EGF contribution
(Two presentations by Germany)
European Globalisation adjustment Fund (EGF)
Item 5
Minimum Audit and Control
Requirements for the EGF
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Bedford HotelMarch 6, 2008
Brussels
Vincent WIDDERSHOVEN – Head of Unit I2Tereza MARKOVA – External Auditor, Unit I2
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Legal basis (1)
• Article 18 of Regulation (EC) No 1927/2006– Management and financial control
• Article 19 of Regulation (EC) No 1927/2006– Reimbursement of financial contribution
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Types of spot checks (2)
• System checks– Identify weaknesses in management and control systems– Assess adequacy of internal controls– Verify that the financed actions have been properly carried out
• Financial checks – verify whether:– Financial contribution from the EC was used exclusively for the
purposes described in the application– Expenditure declared was incurred during the period of eligibility– Expenditure declared is based on verifiable supporting documents, is
correct and regular– The submitted documents on the execution of the financial contribution
are accurate, complete and provide reliable financial and other information on the activities implemented
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Announcement phase (3)
• Announcement of the check – 1st step– Mission announcement – Annex to complete: List of authorities
• Management and financial control (name, address, city, function)• Implementation of eligible actions (name, address, city, type of
action provided, action already initiated – yes/no, estimated number of workers targeted)
• Detailed agenda – 2nd step– Detailed programme of the visits (indicative dates and selected bodies)– If applicable, documents to be prepared for the purposes of the check
• Duration of the spot check– one week foreseen– Availability of a representative of the MA to facilitate the organisation of
the check• Interpretation
– Ensured via Commission services
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Provisional content of the system check (4/1)
• Application criteria – a trigger for the EGF– Compliance with criteria laid down in Art. 2– Verification of notices to redundant workers
• Internal controls – effectiveness (Art. 22 (a) of IR)– Segregation of tasks, authorization– Control strategy, including controls at the beneficiary level– Adequate audit trails and data integrity in data systems– Procedures for monitoring of performance– Follow up of identified internal control weaknesses– Assessment of the sound functioning of the control system– Controls regarding prevention, detection and correction of irregularities
• Audit trail of eligible actions down to the lowest possible level– Initiation/tendering (public procurement)/execution/recording– payments/monitoring/disclosure
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Provisional content of the system check (4/2)
• Documentation
– Existence of verifiable supporting documents and completeness of documentation
– Impact on eligibility of actions and eligibility of expenditure
• Complementarity
– Actions do not receive assistance from other Community financial instruments
– EGF actions do not replace actions, which are the responsibility of companies by virtue of national law or collective agreements
• Compliance with laws and regulations
– Requirements on information and publicity
– Principle of non-discrimination
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Provisional content of the financial check (5/1)• Eligibility of expenditure declared
– Expenditure is based on verifiable supporting documents– Expenditure incurred during the period of eligibility– Expenditure is correct and regular– Statement justifying expenditure is accurate and complete– Reconciliation of bookkeeping with the statement justifying expenditure
• Audit trail down to the lowest possible level – reconciliation of expenditure– The authorities’ accounting records correspond to supporting documents
• Audit trail down to the lowest possible level – financed actions properly carried out– Reconciliation between financed actions and corresponding expenditure
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Provisional content of the financial check (5/2)
• Underlying controls
– Legality and regularity of financial transactions
– Accounting procedures/control mechanisms
– Detection of irregularities/corrective measures
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Execution phase – on-the-spot (6)
• Duration: one week foreseen• Bodies to visit: MA, PA, AA, IB, selected implementing bodies• Access to documents:
– Detail description of the management and control system (workflows/tasks/interactions between bodies/functions vested etc.)
– Guidelines/manuals issued for bodies involved in EGF implementation– Workflow of activities (walkthroughs/sample checks)– Extracts from relevant national legislation, collective agreements– Lists of redundant workers/notices– Lists of companies providing personalized services– Documents regarding tendering/procurement of services– Supporting documents for estimated costs/real costs incurred– Documents from internal/external audit bodies
• Wrap-up meeting– Presentation of preliminary and provisional findings
European Globalisation adjustment Fund (EGF)
On-the-spot checks strategy:Reporting phase (7)
• Preparation of a draft report
– summarizes findings and prioritized recommendations
– submitted to unit B4 for comments
• Contradictory procedure
– deadline to be determined
– deadline specified in the accompanying letter to the draft report
• Preparation of the final report
– inclusion of the comments from the auditee received within the contradictory procedure
– if applicable, the reply by the EC
European Globalisation adjustment Fund (EGF)
Adaptation of the application form:
In order to simplify the job of completing an application, and to speed up the analysis of applications, the Commission has designed a table that Member States should complete, identifying the key responsibilities in the audit and control system.
European Globalisation adjustment Fund (EGF)Proposed Management and Financial Control Checklist
Policy making - Guidance -
Management functions
Application-related tasks
Implementation of eligible actions
Expenses - Payment
procedures - Financial
procedures
Data gathering - Data availability -
IT systems
Control activities Audit (independent
appraisal)
Final report-related tasks
Other Management &
Control Activities
Group 1 Group 2 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 Group 9
National level □Regional level □Local level □Yes □No □
National level □Regional level □Local level □Yes □No □
National level □Regional level □Local level □Yes □No □
National level □Regional level □Local level □Yes □No □
National level □Regional level □Local level □Yes □No □
Is the authority already designated in respect of ESF?
Managing Body
Location: __________________ (city, region, address)
Level at which the authority operates:
Name of the Authority : _______
Name of the Authority : _______
Paying BodyName of the Authority : _______Location: __________________ (city, region, address)
Level at which the authority operates:
Is the authority already designated in respect of ESF?
Name of the Authority : _______Location: __________________ (city, region, address)
Level at which the authority operates:
Is the authority already designated in respect of ESF?
Intermediate Body (if any)Name of the Authority : _______Location: __________________ (city, region, address)
Level at which the authority operates:
Is the authority already designated in respect of ESF?
Other – please specify
Location: __________________ (city, region, address)
Level at which the authority operates:
Is the authority already designated in respect of ESF?
Audit Body
European Globalisation adjustment Fund (EGF)
Under each group of functions a list of activities should be shown. For example:
Group 1
Dissemination of information on funded activities
Definition and operation of rules to the access to the aids
Coordination of management functions
Preparation of manuals/guidelines for implementation of actions (including allocation of tasks and duties)
European Globalisation adjustment Fund (EGF)
Item 6
Corrigendum of the EGF Regulation
European Globalisation adjustment Fund (EGF)
Legal-linguistic revision of Reg. 1927/2006
No difference in substance or in Reg. number
Official Journal L48, 22.02.2008, page 82
Article 2(c) maintained
Regulation applies from 1 January 2007
New errors in Art 2(c) and Art 9.2 notified
This revision will not affect any applications already submitted
For new applications, please use the corrected text of the Regulation
European Globalisation adjustment Fund (EGF)
Item 7
Annual Report on the EGF in 2007 –
overview of Commission plans
European Globalisation adjustment Fund (EGF)
Requirements of EGF Regulation (Art. 16):
• By 1 July of each year, and for the first time in 2008• Presented to the European Parliament and to the Council• Quantitative and qualitative report on the activities of the EGF in
the previous year• Focusing mainly on the results achieved by the EGF • Containing information on:
– applications submitted– decisions adopted– actions funded, including their complementarity with actions funded by
the Structural Funds, notably the ESF– the winding-up of financial contribution made
• Documenting the requests that have been refused owing to a lack of sufficient appropriations or to non-eligibility
European Globalisation adjustment Fund (EGF)
The Commission proposes an Annual Report covering:
• Overview of the Fund in 2007• Applications received in 2007• Profile of the workers benefiting from EGF assistance• Actions funded• Results achieved• Technical Assistance activities undertaken by the
Commission• Financial report• Winding up of financial contributions made (from 2009)• Policy Considerations
European Globalisation adjustment Fund (EGF)
The Annual Report will be:
• Factual – it is not the Commission’s intention to use the report as a publicity tool
• Short – it will contain the information required by the EGF Regulation in a concise format
• Presented to the European Parliament and to the Council by 1 July 2008
• Transmitted to the Economic and Social Committee, the Committee of the Regions, and the Social partners, for information
European Globalisation adjustment Fund (EGF)
Policy Considerations:In addition to the requirements of the EGF Regulation, the Commission may use the Annual Report to introduce a number of Policy Considerations to the Parliament and the Council.
European Globalisation adjustment Fund (EGF)
Should the EGF continue to target only trade related redundancies?
Should the definition include intra-EU delocalisations?
How can the timing / unpredictability issues be addressed?
Should and could eligibility be broadened to include investment?
European Globalisation adjustment Fund (EGF)
Issues that may be raised :
Definition of a redundancy
Reasoned explanation about the level of budgeted costs
Use of the EGF contribution (deadline)
Technical assistance at the initiative of the Commission
Inclusion of redundancies occurring before or after the reference period
Private co-financing
European Globalisation adjustment Fund (EGF)
Item 8
Communications and the EGF
website
European Globalisation adjustment Fund (EGF)
EGF Communication Activities
1. Social Agenda – EGF Special Feature
2. EGF Video
3. EGF Website – development and utilisation
European Globalisation adjustment Fund (EGF)
Social Agenda Magazine• DG EMPL’s quarterly
periodical• Circulation of 46,000• Global• Available online• January Issue has
EGF ‘special’, including:
European Globalisation adjustment Fund (EGF)
Social Agenda Magazine (2)
Specific EGF content: Editorial by Nikolaus Van der Pas, Director
General, DG EMPL The EGF, one year on Timeline of an application Anatomy of an application/applications so far ‘Mini-feature’ on German EGF case Interview with Reimer Böge, Chairperson of
European Parliament’s Budget Committee
European Globalisation adjustment Fund (EGF)
EGF Video (1)
“Facing up to a globalised world – the EGF”
• Disseminated to 1,000 journalists /TV programmes in EU-27 and beyond
• Subsequent targeted dissemination (“sell in”)• Customised web page (in EN & FR)
And the results?
European Globalisation adjustment Fund (EGF)
EGF Video (2)
Requests 38 TV requests from22 countriesplus CNBC Europe and Euronews
Broadcasts 11 confirmed broadcasts from8 countries
Re-broadcasts 12 confirmed re-broadcasts
Est. audience 2,010,000 viewers (minimum)
European Globalisation adjustment Fund (EGF)
EGF Website (1)
EGF Website over 5,000 hits (Nov 2007-Jan 2008)
Most popular – ‘docs’(1,300 hits) Contact persons information Application guidance Information on applications (as they progress) EGF leaflet (most popular after EN, DE, FR is
Romanian)
European Globalisation adjustment Fund (EGF)
EGF Website (2)
Holds up-to-date information about applications ‘Member State Voices’ Library – we want your information / recommendations
for our library Always welcome recommendations for content on the
EGF site so email us at: empl-egf-info@ec.europa.euor directly to the Communications Officer:
martin.piper@ec.europa.eu
European Globalisation adjustment Fund (EGF)
Item 9
Any Other Business
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