DEVELOPING EXCELLENCE TOGETHER Download this presentation from //bit.ly/NickiiM Webinar Time-saving...

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Download this presentation from http://bit.ly/NickiiM

Webinar

Time-saving tips for SBMs

Nickii Messer

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Practical ideas and advice on:

Managing yourself

Organising and prioritising your workload

Saying no!

Handling interruptions

2

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Managing time…

“Time is what we want most, but what we use worst” William Penn

3

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

“The challenge is not to manage time,

but to manage ourselves” Stephen Covey

4

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Pressure and performance

5

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Pressure and performance

0 0.5 1 1.5 2 2.5 3 3.5 40

0.5

1

1.5

2

2.5

3

3.5Performance

Pressure

Performance

Bored

Optimum performance

stressed

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Is this you?

I work best under pressure

I feel guilty when taking a lunch break or leaving on time

I regularly find myself with too little to do

I flit from one task to another and keep checking emails

I don’t ask for help if I can’t do/understand something

I tend not to offer help voluntarily

I think – and talk – about work at home

I worry that I won’t be able to complete my work

I promise things I don’t think I can deliver

I tend to blow things out of proportion

7

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Say ‘no’!

Saying ‘no’ can be difficult, sticking to it can be even harder...

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

The way we do things

9

Pragmatists and Activists

Keen to try things out and like to get involved in new experiences. Like practical concepts that can be applied to their work. Tend to get bored or impatient easily andprefer to jump in, get on with it and worry about the implications afterwards.

Theorists and Reflectors

Like to stand back, looking at the task from different angles. They think the problem through step by step and research, collecting data and information before coming to any conclusion. They are careful, perfectionists who can be rather detached and analytical.

Pragmatists and Activists

Keen to try things out and like to get involved in new experiences. Like

practical concepts that can be applied to their work. Tend to get bored

or impatient easily and prefer to jump in, get on with it and worry about

the implications afterwards.

Theorists and Reflectors

Like to stand back, looking at the task from different angles. They think the

problem through step by step and research, collecting data and information before

coming to any conclusion. They are careful, perfectionists who can be rather

detached and analytical.

Adapted from Honey and Mumford Learning Styles

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

“The first rule of frog eating is this: If you have to eat two frogs, eat the ugliest one first” Eat That Frog, Brian Tracy

10

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

“The second rule of frog eating is this: If you have to eat a live frog at all, it doesn’t pay to sit and look at it for very long” Eat That Frog: BrianTracy

11

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Priority matrix

12

1: IMPORTANT/ URGENTDO NOW

Emergencies, complaints, crises, staff issues, problem resolution

2: IMPORTANT/NOT URGENTPLAN TO DO

Planning, preparation, networking, research, system development

3: NOT IMPORTANT/URGENTREJECT & EXPLAIN

Trivial requests from others, apparent emergencies, ad hoc interruptions (could you justs)

pointless activities

4: NOT IMPORTANT/NOT URGENT

RESIST AND CEASEChatting, gossip, emails, Facebook,

reading irrelevant material, embellishment, over production

From Businessballs.com

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Multi-tasking

13

Focus on one thing at a time:

Our mind works better when focused on one thing. Multitasking may seem a useful skill but we are more productive when completing one task at a time.

Don’t allow or cause interruptions: Set up systems to minimise (causing) interruptions. Get organised!

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Three lists of 3

Each morning before you start work, make three lists.

1. Three things that you will get done today.

2. Three things that you will get done today if you have time.

3. Three things that will get done eventually.

14

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Use planning tools

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Delegation

“An empowered organisation is one in which individuals have the knowledge, skill, desire and opportunity to personally succeed in a way that leads to collective and organisational success”

Stephen Covey, author of “The 7 Habits of Highly Effective People”

16

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Key steps to effective delegation

make colleagues accountable for results

give the person the opportunity to decide how to reach the desired results

transfer some of your own decision-making powers to others

provide supervision and resources to enable others to do the job

17

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Barriers to delegation

18

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Take a look at the full agenda and register your place at: www.oeconferences.com/SBMLive15

Leading School and Academy Business

Management

24th February 2015 London

Round-table workshops – Informative breakout workshops on a choice of 15 hot topics

Networking – Peer-to-peer solution sharing to ensure you remain efficient

Expert knowledge – Expert knowledge from leaders in the field of School Business Management

At this unique event you will not sit there and be talked at – our round-table sessions will provide opportunities to share concerns and successes and come away with

practical ideas from both experts and peers.

D E V E L O P I N G E X C E L L E N C E T O G E T H E R

Find more resources at:

http://www.optimus-education.com/knowledge-centre/school-business-management

Follow us: @BusinessOE

Quest ions & Answers