Developing a Seamless Transition for Transfer Students: Using XML Transcripts in Ohio

Developing a Seamless Transition for Transfer

Students: Using XML Transcripts in Ohio

Jay JohnsonDirector of Higher Education Information

Enrollment AreaOhio Board of Regents

NCES/SHEEO Conference 2007

Overview

Transfer patterns and problems

Our solution: The Articulation & Transfer Clearinghouse

Demonstration of the ATC

Future opportunities Questions

Why create the Articulation and Transfer Clearinghouse?

Transfer Patterns

Transfer Policies and Practices

Legislative Mandate: HB 95

Higher Education in Ohio

37 Public Colleges and Universities: > 500,000 students

Over 50 Private Colleges and Universities: > 120,000 students

Regents: Coordinating Board Local Trustees

Course content

Transfer in Ohio

25% of undergraduates (over 100,000 students) attended a different campus within the prior two years (same for both public and private)

6% of undergraduates (nearly 26,000) concurrently enrolled

28% of all B.A.’s transferred at least 30 hours of credit from another institution (2004 – 2005)

17% of all B.A.’s awarded were to students who had transferred from a two-year college

GPA’s of Juniors who transferred are 2.9 vs. 3.1 for non-transfers

Academic Success of Juniors

Type of Student Fall 2005 GPA

Non-mobile with no previous credits earned at two-year college

3.1

Mobile with 30 or fewer credits earned at two-year college

3.0

Mobile with more than 30 credits earned at two-year college

2.9

Transfer in Ohio: Problems

Transfer students from two-year colleges accrue 9-11 more credits by the time they graduate than non-transfer

Transfer students do not graduate at same rate as non-transfer

Bachelor’s Degree Attainment

Student Type Number in Cohort

Percent Earned B.A.

Ave credits to B.A.

Percent Earned B.A. or enrolled full-time in FY05

Non-Transfer Students: Full-time at university main in FY01 and FY02

21,898 71% 140 81%

Transfer Students: Started full-time at 2-year campus in FY01 and enrolled full-time at university main

Regional Campus 1,682 53% 143 75%

Community Colleges 771 30% 151 69%

State Community Colleges

514 34% 149 70%

Technical Colleges 107 29% 151 63%

Transfer Policies: 1990 - 2002

Not a Seamless System General Education (Transfer Module) CAS Bilateral Agreements

Source School Target School

Economics 151 - Principles of Microeconomics

Economics 141 - Microeconomics

The Solution: Legislative Mandate: HB 95

1. Students can transfer coursework between state supported colleges and universities without unnecessary duplication or institutional barriers

2. Treat transfer students like native students

The Solution

Source School Target School

Economics 151 - Principles of Microeconomics

Economics 141 - Microeconomics

The Solution: Ohio Articulation Numbers / Course Equivalencies

Source School State Recognized Equivalency:

Ohio Articulation Number

Target School

Economics 151 - Principles of Microeconomics

OSS004 –

Microeconomics

Economics 141 - Microeconomics

Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies

Over 150 OAN’s Assembled by 514 faculty in 38 panels

representing different majors Established common learning outcomes

for similar lower division courses – both General Education and within a major

70% match on learning outcomes

Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies

Over 150 OAN’s Assembled by 514 faculty in 38 panels

representing different majors Established common learning outcomes

for similar lower division courses – both General Education and within a major

70% match on learning outcomes

•College Algebra

•Business Statistics

•General Chemistry

•Organic Chemistry

•Biology

•Western Civilization

•Modern Dance…

OAN Example: Microeconomics

OSS 004      (3)      MicroeconomicsPrinciples of Microeconomics – Learning Outcomes (4 of 16 shown)  1. Understand how economics is a social science that draws

conclusions based on hypotheses, theories, and data in order to understand human behavior

2. *Understand basic microeconomics terms and concepts, including scarcity and choice, equilibrium, efficiency and equity, positive and normative economics, comparative advantage, and specialization

3. *Understand the fundamental economic question of allocating scarce resources

4. *Comprehend the concepts of opportunity cost and the production possibility frontier…

*Topics that must be covered.

Ohio Articulation Numbers (OAN’s): Process

1. Each school submits courses to be matched to each OAN

2. Faculty Review Panels review those courses

3. Approve or Deny

4. If approved, course is added to the official list

Approved Economics Courses

Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies

Created another problem

How to keep list of course equivalencies, new OAN’s, new policies up to date for the entire state?

Logistical Problem

37 colleges and universities

150 + OAN’sNew policies

Solution: Articulation & Transfer Clearinghouse

Consistently apply the course equivalencies

Flexibly respond to changes in policies, curriculum, and technology

Securely move electronic transcripts using PESC XML Standard

ATC

Solution: Articulation & Transfer Clearinghouse

Live in April!!10,000

transcripts in one hour (test)

PlatformDemonstration

ATC

ATC: Electronic Integration

SourceInstitution

TargetInstitution

Articulation and Transfer Clearinghouse

• Supplements incoming information and forwards it

Database

• Populated with approved, equivalent courses or content data (OAN’s)

• When course content matches learning

outcomes, course is deemed “equivalent”

TAG Electronic Bulletin Board

• User resource• Posts equivalent, TAG-

approved content

Course Management and Tracking System

Transcriptand

Supplement

Transcriptand

Supplement

Transcript

Belongs to the sending

institution and cannot be

altered

Transcript

Belongs to the sending

institution and cannot be

altered

ATC:Electronic Integration

SourceInstitution

TargetInstitution

Articulation and Transfer Clearinghouse

• Supplements incoming information and forwards it

Database

• Populated with approved, equivalent courses or

content data• When course content

matches learning outcomes, course is deemed “equivalent”

TAG Electronic Bulletin Board

• User resource• Posts equivalent, TAG-

approved content

Course Management and Tracking System

Transcriptand

Supplement

Transcriptand

Supplement

Transcript

Belongs to the sending

institution and cannot be

altered

Transcript

Belongs to the sending

institution and cannot be

altered

ATC Platform

PESC XML Transcript Standard Modified supplemental transcript

Services Oriented Architecture Web Services

Business Rules Engine (BRE) Java Oracle Database

Services Oriented Architecture

Program 1: Needs Based Grant

Program 2: Needs & Merit Based Grant

•…

•Call ISIR (FAFSA)

•Calculate EFC

•Determine Eligibility Criteria ABC

•…

•Call ISIR (FAFSA)

•Calculate EFC

•Determine Eligibility Criteria XYZ

Services Oriented Architecture

Program 1: Needs Based Grant

Program 2: Needs & Merit Based Grant

•…

•Call ISIR (FAFSA)

•Determine Eligibility Criteria ABC

•…

•Call ISIR (FAFSA)

•Determine Eligibility Criteria XYZ

Calculate EFC

ATC Demonstration Scenario

Student has requested her transcript be sent from Lorain County Community College to the University of Cincinnati via Lorain’s web site

Request has been received in Lorain’s Records Office

ATC Demonstration At Lorain County Community College

Records office will: Initiate an electronic process to extract student data

from Lorain’s Student Information System, Format the transcript in the agreed upon standard,

and Deliver it to the ATC

At the University of Cincinnati Registrar’s Office will periodically log onto the Central

Clearinghouse to see if any transcripts are available to view or download via a web page interface

Sending institution – records office transcript request

Sending institution – ATC central response

Receiving Institution: ATC Login Page

Receiving Institution: Welcome Screen

Receiving Institution: Search for Available Transcripts

Receiving Institution: View Transcript Details

Receiving Institution: XML Transcript: Untouched

Receiving Institution: Screenshot of Formatted Transcript

DRAFT

Receiving Institution: XML Supplement

Receiving Institution: Screen Shot of Formatted Supplement

DRAFT

Future Directions

Connecting transactional data (transcript, admissions applications) to Higher Education Information (HEI) System

Bilateral Agreements High School to College Transcript Advising Tools Student Interface? Career and Technical Schools

Links

Articulation and Transfer Policies http://regents.ohio.gov/transfer/index.php

Higher Education Information System (HEI)

http://regents.ohio.gov/hei/index.php

Performance Report http://regents.ohio.gov/perfrpt/

Questions? Dr. Paula Compton

pcompton@regents.state.oh.us (614) 466-9994

Jim Ginzer jginzer@regents.state.oh.us (614) 752-9486

Dr. Barry Gowin bgowin@regents.state.oh.us (614) 728-4706

Jay Johnson jjohnson@regents.state.oh.us (614) 728-2902

Thank you!

Electronic Integration throughArticulation and Transfer Clearinghouse

Ohio’s Articulation and Transfer Vision

Employment

Career-Technical Transfer

Stackable Certificates

Transfer

Ohio Student Portalwww.OhioCap.org

Academic Information P-16College Application

Financial AidEmployment/Career Information

Associate Degrees

Baccalaureate Degrees

ReturningWorkforce

P-16Traditional High School Students

• Ohio Core• Dual Enrollment

• Advanced Placement• Early Math Placement

Test• Career Pathways

Transfer GuaranteeGeneral Education (Ohio Transfer Module)

38 Transfer Assurance Guides (TAGs), Bulletin Board

Tracking Student Progress