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DELTA SCHOOL DISTRICT
4585 Harvest Drive
Delta, B.C.
**There will be a Recognition Ceremony and refreshments in the foyer at 7:00 p.m.
to congratulate student teams, groups and individuals.**
REGULAR MEETING OF THE BOARD OF EDUCATIONU
DATE: June 12, 2018 TIME: 7:30 p.m.
PLACE: Boardroom
District Administration Building
UA G E N D A
1. UCALL TO ORDERU
2. UADOPTION OF THE AGENDA
3. URECEIVING DELEGATIONS, BRIEFS AND PRESENTATIONS
a) Year-End Video
b) Youth Reporters for the Environment & DYSN
c) Canada Wide Science Fair
d) Delta/Surrey Regional Heritage Fair
e) Indigenous Education
4. APPROVAL OF THE MINUTESU
a) May 8, 2018
5. UUNFINISHED BUSINESS/ROUTINE
No items for presentation
6. UBOARD OF EDUCATION REPORT
7. UINFORMATION, PROPOSALS AND REPORTS
a) 2019/2020 Capital Plan
b) 2018/2019 Board Meeting Schedule
c) Field Trips
8. NEW BUSINESS
a) District Policies
i. Financial Health Working Group
1. Policy 19 – Accumulated Operating Surplus
2. Policy 20 – Audit Committee
3. Policy 21 – Budget Monitoring and Reporting
ii. Tax Change to Trustee Remuneration
1. Policy 7 – Section 14.5 – Trustee Remuneration & Expenses
2. Impact of Elimination of Tax Exemption Pertaining to Non-
Accountable Expense Allowances for Elected Municipal and School
Board Officials
cont’d…
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
a) District Policies (cont’d)
iii. Election Date Change
1. Revision of Policies 5, 6 and 7
9. QUESTION PERIODU
10. UDATE, TIME AND PLACE OF NEXT MEETINGU
At call of the Chair
Next scheduled meeting – September 25, 2018 at 7:30 p.m. Delta School Board Office
4585 Harvest Drive
Delta, BC
11. UADJOURNMENT
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
U
TOPIC: ADOPTION OF THE AGENDA AGENDA ITEM NO: 2
NARRATION:
RECOMMENDED ACTION:
THAT the Agenda be adopted as distributed.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: YEAR-END VIDEO AGENDA ITEM NO: 3a
NARRATION:
Mr. Doug Sheppard, Superintendent of Schools, will present a year-end video.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: YOUTH REPORTERS FOR THE AGENDA ITEM NO: 3b
ENVIRONMENT & DYSN
NARRATION:
Mr. Ted Johnson, Director of Learning Services - Equity and Success, will introduce student
leaders from the district’s Green Committee to provide the Board with a brief presentation on
some of the highlights of green initiatives throughout the district during the past school year. At
the end of the presentation, the students will call upon their sponsor teacher Mr. Michael Iachetta,
to offer his congratulations to the Delta students who participated and won this year's Young
Reporters for the Environment competition. The winners will receive a certificate from
Superintendent Doug Sheppard and Assistant Superintendent Nancy Gordon.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: CANADA WIDE SCIENCE FAIR AGENDA ITEM NO: 3c
FAIR
NARRATION:
Mr. Favian Yee, Science Department Head at North Delta Secondary, and Chair of the South
Fraser Regional Science Fair, will provide an overview of the Canada Wide Science Fair that was
held in Ottawa, Ontario in May. Mr. Yee will introduce student Alex Charnetski who represented
the South Fraser Region at this year’s National Fair. Alex will be presenting a project on a device
he engineered that examines how certain materials can either reflect, absorb, or diffuse sound
waves. Alex will also speak about his experiences at the Canada Wide Science Fair.
About the Canada Wide Science Fair
Within the Youth Science Canada Program, the Canada-Wide Science Fair constitutes the national
championship round, where almost 500 finalists from Regional Science Fairs across the country
meet and compete. In bringing Canada’s top young scientists together, the CWSF aims to
accomplish two primary goals: to help participants benchmark their scientific and technological
achievements against those of peers and to create a positive scientific and social experience for all
the young people involved. A secondary goal is to expose other students in the CWSF’s
geographic area to peer role models – the best young science and technology minds in the country.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: DELTA/SURREY REGIONAL HERITAGE AGENDA ITEM NO: 3d
FAIR
NARRATION:
Ms. Diane Jubinville, District Vice-Principal of Indigenous Education, will provide a presentation
on the Delta/Surrey Regional Heritage Fair that was held on April 27 & 28, 2018 at the Harris
Barn.
Heritage Fair is part of a nationwide initiative to encourage students to explore Canadian history
and heritage in a dynamic, hands-on learning environment. During a fun-filled, two-day
extravaganza, student participants showcase their projects to their peers and the public, are
interviewed by a select panel of important community members, and take part in unique heritage
excursions, activities, and multicultural performances. Projects are selected by the interviewing
judges to receive special awards. This year Delta’s students won a number of awards.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: INDIGENOUS EDUCATION AGENDA ITEM NO: 3e
NARRATION:
Under the Indigenous Education Department umbrella, Mr. Ted Johnson, Director of Learning
Services - Equity and Success, and Ms. Diane Jubinville, District Vice-Principal of Indigenous
Education, will present a brief overview of the activities and programs that unfolded in the past
school year.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: APPROVAL OF THE MINUTES AGENDA ITEM NO: 4a
NARRATION:
(attachment)
RECOMMENDED ACTION:
THAT the Minutes of the Regular meeting of May 8, 2018 be approved.
DRAFT
MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF
SCHOOL DISTRICT NO. 37 (DELTA)
DATE, TIME AND PLACE: May 8, 2018 7:30 p.m.
District Administration Building
PRESENT: Trustees: L. Dixon, Chairperson
R. Bennett
N. Kanakos
B. Reid
D. Saip
V. Windsor
D. Sheppard, Superintendent of Schools
R. Allnutt, Director, Human Resources
J. Angelidis, Director, Learning Services –
Inclusive Learning
B. Bauman, Assistant Superintendent
N. Christ, Secretary-Treasurer
R. Faust, Director,
Finance & Management Services
J. Hill, Communications & Marketing Manager
T. Nelson-Trick, Executive Assistant
N. Stephenson, Director, Learning Services
H. Wenzel, Director, Facilities
ABSENT: Trustees: F. Milat
CALL TO ORDER
Chairperson Dixon called the meeting to order at 7:30 p.m.
CARRIED
Chairperson Dixon opened the meeting by acknowledging the traditional territory of the Tsawwassen
and Musqueam First Nations, and all of the Coast Salish peoples who have been stewards of this land
since time immemorial.
ADOPTION OF AGENDA
M/S Trustees Reid/Windsor
THAT the agenda be adopted as distributed.
CARRIED
DRAFT
MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF
SCHOOL DISTRICT NO. 37 (DELTA)
May 8, 2018
Page 2
PERFORMANCE ACADEMY
Ms. Paige Hansen, District Vice-Principal of Academy Programs, introduced students from the
Performance Academy who performed songs inspired by Maurice Sendak’s book “Where the
Wild Things Are”. The students were inspired by their teacher to look through the book and
decipher the text and figure out what parts they wanted to incorporate into their opera/musical.
There were lots of pieces and artwork they took inspiration from. The students have been working
with the Vancouver Opera’s Sarah Jane Pelzer, Director, Lesley Sutherland, Composer, and Leah
Giselle Field, Vocal Instructor. The Performance Academy will be touring the show at elementary
schools during the month of May.
Chairperson Dixon thanked the students for attending this evening and for the compelling
performance.
Chairperson Dixon introduced the following education partner group representatives in the
audience:
Mr. Joe Muego, Chair of the Delta Parent Advisory Council
Ms. Eileen Penney, Secretary-Treasurer, CUPE Local 1091
Ms. Kathy Macfarlane and Mr. Jeff Hacker, Delta Teachers’ Association.
APPROVAL OF THE MINUTES
M/S Trustees Kanakos/Bennett
THAT the Minutes of the Regular meeting of April 24, 2018 be approved as amended. Under
Board of Education Report the entertainment for the AEEA Signing was changed to M’Girl from
Coastal Wolf Pack.
CARRIED
BOARD OF EDUCATION REPORT
Chairperson Dixon and Trustees Bennett, Windsor, Milat and Kanakos, and Mr. Sheppard and Ms.
Christ attended the BC School Trustees Associations’ AGM from April 26-28. The highlight of
the AGM was the presentation by Mike Downie, brother of the late Gord Downie, who spoke
about Gord’s legacy, the Gord Downie and Chanie Wenjack Fund, and the amazing work the
organization is doing connecting with Canadians on reconciliation. Superintendent Sheppard has
been in touch with Mr. Downie hoping to connect the district’s Film Acting Academy with his
organization. At the AGM there was also a powerful performance by students from the Nisga’a
School District, and the Motion on the Funding Model Review approved by Delta Trustees at their
last meeting was passed. Trustees expressed the need to make sure the Independent Review Panel
is connecting with all Education Partners, and that the model is one that works for the betterment
of all students and all places in the province. It was also requested that Boards be given a copy of
the Funding Model Review draft, that they can then take to their district’s Education Partners.
DRAFT
MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF
SCHOOL DISTRICT NO. 37 (DELTA)
May 8, 2018
Page 3
Trustee Windsor attended the Equity Scan meeting with Ministry staff Scott Benwell and Kaleb
Child on April 30. Preparations are being made for the meeting in mid-May where all 6 school
districts piloting the Equity Scan will get a chance to share their journeys.
Trustee Kanakos attended the KidSport Delta Gift of Sport Gala at Tsawwassen Springs, along
with Chairperson Dixon, district staff, and Trustee Saip who was the MC for the event. This is a
great fundraiser to help those families in financial need, the opportunity for their kids to
participate in sports and physical activities. There was a great turn out and hats off to everyone
involved.
Chairperson Dixon reported on the following committee meetings and events she recently attended:
Funding Model Review Regional Session with the Independent Review Panel, also
attended by Ms. Christ and Mr. Sheppard. All of Delta’s Education Partners have received
the notes and district’s written submission. Chairperson Dixon thanked everyone involved
for the comprehensive and detailed submission, and hopes that that the Technical Review
Committee and Minster will look at it carefully. She also asked that Education Partners
stay close to their provincial bodies as their voices are important during this process.
Delta’s submission can be found on the school district’s website under Board
Correspondence.
Anti-Racism group meeting, also attended by Ms. Angelidis. Delta Police brought forward
what they have seen in last 5 years, and 1 incident per year has been related to racism.
They are starting a dialogue and it was a good session.
Child Youth Committee meeting – There was a great exchange of ideas and good
communications.
Farm Roots Ken Spencer Award Recognition Event – Thank you to district staff and the
school team for a fabulous event, and the opportunity to see real world learning.
Registration for next year’s program is looking healthy with close to 25 students.
Chairperson Dixon, Trustee Windsor and district staff attended the Delta Trades & Technical Fair
on May 3. It was a fabulous event and well attended. Students in Grades 7 & 10 had the
opportunity to attend the Fair during the day. The format was a little different than in past years as
Planning 10 students were provided with an activity where they had to engage with presenters, and
there was also a separate recruitment piece.
Trustee Saip took a moment to acknowledge Delta Secondary Grad James Paxton of the Seattle
Mariners, who only moments ago was the second Canadian pitcher to throw a no hitter, and the
first Canadian to do this on Canadian soil (the game was in Toronto against the Blue Jays).
DRAFT
MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF
SCHOOL DISTRICT NO. 37 (DELTA)
May 8, 2018
Page 4
2018/2019 ADULT SCHOOL CROSSING GUARD PROGRAM
M/S Trustees Saip/Kanakos
THAT the Delta Board of Education approves the 2018/2019 Adult School Crossing Guard
Program as presented.
CARRIED
DATE, TIME AND PLACE OF NEXT MEETING
June 12, 2018 at 7:30 p.m. Delta School Board Office
4585 Harvest Drive
Delta, BC
ADJOURNMENT
M/S Trustees Bennett/Saip
THAT the Delta School Board meeting of May 8, 2018 be adjourned.
CARRIED
ADJOURNMENT: 8:15 p.m.
________________________________ _______________________________
Chairperson Secretary-Treasurer
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: UNFINISHED BUSINESS/ROUTINE AGENDA ITEM NO: 5
NARRATION:
No items for presentation
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: BOARD OF EDUCATION REPORT AGENDA ITEM NO: 6
NARRATION:
At this point on the Agenda, the Trustees will report on recent significant activities.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: 2019/2020 CAPITAL PLAN AGENDA ITEM NO: 7a
NARRATION:
Mr. Herb Wenzel, Director of Facilities & Planning, will present the projects contained in the
2019/2020 Capital Plan. The Capital Plan is due to the Ministry of Education by June 30, 2018.
The Five-Year Capital Plan is based on eight capital programs set out by the Ministry:
Seismic Mitigation Program (SMP)
The Delta School Board is in the last stages of completing structural seismic upgrades on all
its facilities. The work on Gibson Elementary will be completed later this summer. No new
seismic mitigation work is planned for the 2019/2020 Capital year.
School Expansion Program (EXP)
The latest enrolment projections forecast for Delta indicate that student enrolment will
continue its slow recovery from many years of decline and that it has ample classroom
capacity to accommodate the expected number of students for the foreseeable future. At this
time we are not including any school additions or site acquisitions in the Capital Plan.
School Replacement Program (REP)
There are no schools in the District inventory which have reached or are forecast to reach the
end of their useful life, or where major structural issues or accumulation of maintenance needs
exceed the cost of building replacement. We are not including any school additions or site
acquisitions in the Capital Plan.
Building Envelope Program (BEP)
There are no Delta schools in the provincial building envelope remediation inventory. No such
projects will be included in the Capital Plan.
School Enhancement Program (SEP)
SEP projects are investments that will contribute to the safety and function of a school and will
extend the life of the existing asset. Current eligible SEP projects include: electrical, energy,
health and safety, mechanical, and roofing upgrades exceeding $100,000 and not exceeding $3
Million. Up to five projects may be submitted in the 2019/2020 Capital Plan, thus we have
included:
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
- Chalmers Elementary Roof Refurbishment ($825,800)
- South Park Roof Refurbishment ($525,000)
- North Delta Secondary Emergency Generator Installation ($359,000)
- Assorted Life Safety Issues throughout the district ($500,000)
- Exhaust System Upgrades for Holly, Hawthorne and Beach Grove ($115,236)
Carbon Neutral Capital Program (CNCP)
The CNCP is an annual program that provides capital funding specifically for energy
efficiency projects that lower school districts’ carbon emissions. Up to three projects may be
submitted in the 2019/2020 Capital Plan. We have included three projects:
- Cougar Canyon replacement of 2 inefficient RTU units with high efficiency units and
updates to distribution ($188,000).
- Replacement of various schools gas AC units, 15, with heat pump units. ($201,000)
- Sands Secondary replacement of 7 low efficiency RTU’s with high efficiency gas
units. ($488,400)
Bus Replacement Program (BUS)
School buses are capital assets and any new or replacement buses are funded as part of the
school district’s annual Capital Plan submission. None of the current fleet is eligible for
replacement during the 2019/2020 fiscal year.
Playground Equipment Program (PEP)
The PEP is an annual program that provides specific funding to purchase and install new or
replacement playground equipment. PEP provides two levels of funding, $90k for standard
playground equipment, and $105k for universally accessible playground equipment. Only
schools where a majority of grades are elementary, K-7, are eligible for PEP and a maximum
of 3 projects may be submitted per district. Since the ministry has indicated that those districts
receiving funds in 2018 are ‘unlikely’ to receive additional funding in 2019 we have limited
ourselves to a single grant request for universally accessible equipment for Chalmers.
All of the projects recommended for submission are consistent with the District Long Range Facilities
Plan and are all proposed to take place in the 2019/2020 fiscal year.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: 2018/2019 BOARD MEETING SCHEDULE AGENDA ITEM NO: 7b
NARRATION:
Ms. Nicola Christ, Secretary-Treasurer, will present the Board with the 2018/2019 Board Meeting
schedule.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: FIELD TRIPS AGENDA ITEM NO: 7c
NARRATION:
In accordance with Administrative Procedure 260, the Board is advised of the following multiple-
day field trips:
Seaquam Secondary: Approximately 8 students in Grades 10 & 11 will be travelling by air to
Tokyo, Japan from June 25 – July 6, 2018 for a school exchange with Keio High School. Students
will have the opportunity to experience Japanese language and culture first hand, and will attend
school and live with a Japanese family. Travelling with the students will be teachers Mr. Toby
Mundy and Ms. Suzie Charette. Costs will be covered by the parents.
South Delta Secondary: Approximately 11 students in Grades 11 & 12 will be travelling by air to
Oahu, Hawaii from August 22 – 29, 2018. The volleyball team will play a few exhibition games
and watch University matches. This trip will be a good team bonding experience, and provide an
opportunity for cultural exchange with foreign volleyball teams. Travelling with the students will
be teachers Mr. Dan Burgess, Ms. Val Hayes and Mr. Kevin McGregor. Costs will be covered by
the students fundraising via tournaments and camps.
Seaquam Secondary: Approximately 24 students in Grades 11 & 12 will be travelling by air to
Honolulu, Hawaii from September 14 – 23, 2018. This trip is for high school volleyball matches
and a cultural exchange. Travelling with the students will be teachers Mr. Todd Clarke, Ms. Dara
Connolly, Mr. Zack Lund, and Mr. Cameron McGillivray. Costs will be covered by the
students/parents.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (i.1.) Financial Health Working Group –
Policy 19 – Accumulated Operating Surplus
NARRATION:
New policy in response to:
Guidance developed by the Ministry of Education in partnership with the Financial Health
Working Group (which consists of members from the MOE, BCSTA, BCSSA, BCASBO,
Offices of the Auditor General and Comptroller General of BC):
Policy 19 - Accumulated Operating Surplus
This Policy describes how Accumulated Operating Surplus amounts are derived, and establishes
the practices and guidelines by which Accumulated Operating Surplus amounts are assigned to
District initiatives and reported to the Board.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (i.2.) Financial Health Working Group –
Policy 20 – Audit Committee
NARRATION:
New policy in response to:
Guidance developed by the Ministry of Education in partnership with the Financial Health
Working Group (which consists of members from the MOE, BCSTA, BCSSA, BCASBO,
Offices of the Auditor General and Comptroller General of BC):
Policy 20 - Audit Committee
This Policy describes the objective of the Audit Committee in providing independent oversight to
the Board in fulfilling its governance and oversight responsibilities for ensuring compliance with
the financial provisions of the School Act and Regulations in relation to financial reporting the
external audit process, risk management and internal controls and compliance matters.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (i.3.) Financial Health Working Group –
Policy 21 – Budget Monitoring and Reporting
NARRATION:
New policy in response to:
Guidance developed by the Ministry of Education in partnership with the Financial Health
Working Group (which consists of members from the MOE, BCSTA, BCSSA, BCASBO,
Offices of the Auditor General and Comptroller General of BC):
Policy 21 - Budget Monitoring and Reporting
By providing for budget monitoring and reporting processes, this policy supports the Board of
Education in its financial governance and oversight responsibility of District education initiatives.
This will allow the Board to monitor the District’s financial position and the expected year-end
position throughout the year and on an ongoing basis.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (ii.1.) Tax Change to Trustee Remuneration –
Policy 7 – Section 14.5 – Trustees Remuneration & Expenses
NARRATION:
Policy amendment in response to:
A Federal Income Tax Act change regarding Bill C44, Part 1d, which changes the tax
treatment pertaining to Trustee remuneration and expenses under CRA IT292 "Taxation of elected
officers of incorporated municipalities, school boards, municipal commissions and similar
bodies":
Policy 7 - Board Operations
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (ii.2.) Tax Change to Trustee Remuneration –
Impact of Elimination of Tax Exemption Pertaining to Non-Accountable Expense
Allowances for Elected Municipal and School Board Officials
NARRATION:
Since 1947 and up until January 2019, the Federal Income Tax Act, per CRA Interpretation Bulletin IT
292, allowed elected municipal and school board officials to receive one-third of their remuneration exempt
from income tax as a non-accountable expense allowance for the purpose of performing the duties of their
office.
Effective January 1, 2019, non-accountable expense allowances paid to elected officials will no longer be
tax exempt. This change was given in the 2017 Federal budget, which received royal assent on
June 22, 2017 (see Bill C-44, Part 1d).
Based solely on remuneration from their work for the school district and without taking into consideration
any other sources of income they may have, the impact of this change will result in an annual income loss
to Trustees of between $1,638 and $1,986.
Gross Federal Net Gross Federal Net Income
Income Tax Income Income Tax Income Loss
CHAIR 28,001 737- 27,264 28,001 2,723- 25,278 1,986-
V.CHAIR 26,542 704- 25,838 26,542 2,393- 24,149 1,689-
TRUSTEE 25,344 484- 24,860 25,344 2,122- 23,222 1,638-
Current Remuneration After tax change
Please note that the Trustee remuneration formula used to calculate the annual remuneration
amount for Trustees, as given in District Policy 7, section 14.5.1 remains unchanged.
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (iii.1.) Election Date Change –
Revision of Policies 5, 6 and 7
NARRATION:
Policy amendments in response to:
2018 General Local Election date change - the policy amendments change the month in which the
Inaugural meeting is held from December to November:
Policy 5 - Role of the Board Chair - page 1
Policy 6 - Role of the Vice Chair - page 1
Policy 7 - Board Operations - page 3, section 3.2
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: QUESTION PERIOD AGENDA ITEM NO: 9
NARRATION:
At this point the Chairperson will provide an opportunity for questions from the public
concerning items on the Agenda.
30 minute question period – open to the public and limited to 5 minutes per issue
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: DATE, TIME AND PLACE OF NEXT MEETING AGENDA ITEM NO: 10
NARRATION:
Next scheduled meeting: September 25, 2018 at 7:30 p.m. Delta School Board Office
4585 Harvest Drive
Delta, BC
BOARD OF EDUCATION
MEETING OF
JUNE 12, 2018
TOPIC: ADJOURNMENT AGENDA ITEM NO: 11
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