DELTA SCHOOL DISTRICT · UUNFINISHED BUSINESS/ROUTINE No items for presentation 6. UBOARD OF EDUCATION REPORT 7. UINF ORMATION, PROPOSALS AND REPORTS a) 2019/2020 Capital Plan b)

DELTA SCHOOL DISTRICT

4585 Harvest Drive

Delta, B.C.

**There will be a Recognition Ceremony and refreshments in the foyer at 7:00 p.m.

to congratulate student teams, groups and individuals.**

REGULAR MEETING OF THE BOARD OF EDUCATIONU

DATE: June 12, 2018 TIME: 7:30 p.m.

PLACE: Boardroom

District Administration Building

UA G E N D A

1. UCALL TO ORDERU

2. UADOPTION OF THE AGENDA

3. URECEIVING DELEGATIONS, BRIEFS AND PRESENTATIONS

a) Year-End Video

b) Youth Reporters for the Environment & DYSN

c) Canada Wide Science Fair

d) Delta/Surrey Regional Heritage Fair

e) Indigenous Education

4. APPROVAL OF THE MINUTESU

a) May 8, 2018

5. UUNFINISHED BUSINESS/ROUTINE

No items for presentation

6. UBOARD OF EDUCATION REPORT

7. UINFORMATION, PROPOSALS AND REPORTS

a) 2019/2020 Capital Plan

b) 2018/2019 Board Meeting Schedule

c) Field Trips

8. NEW BUSINESS

a) District Policies

i. Financial Health Working Group

1. Policy 19 – Accumulated Operating Surplus

2. Policy 20 – Audit Committee

3. Policy 21 – Budget Monitoring and Reporting

ii. Tax Change to Trustee Remuneration

1. Policy 7 – Section 14.5 – Trustee Remuneration & Expenses

2. Impact of Elimination of Tax Exemption Pertaining to Non-

Accountable Expense Allowances for Elected Municipal and School

Board Officials

cont’d…

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

a) District Policies (cont’d)

iii. Election Date Change

1. Revision of Policies 5, 6 and 7

9. QUESTION PERIODU

10. UDATE, TIME AND PLACE OF NEXT MEETINGU

At call of the Chair

Next scheduled meeting – September 25, 2018 at 7:30 p.m. Delta School Board Office

4585 Harvest Drive

Delta, BC

11. UADJOURNMENT

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

U

TOPIC: ADOPTION OF THE AGENDA AGENDA ITEM NO: 2

NARRATION:

RECOMMENDED ACTION:

THAT the Agenda be adopted as distributed.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: YEAR-END VIDEO AGENDA ITEM NO: 3a

NARRATION:

Mr. Doug Sheppard, Superintendent of Schools, will present a year-end video.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: YOUTH REPORTERS FOR THE AGENDA ITEM NO: 3b

ENVIRONMENT & DYSN

NARRATION:

Mr. Ted Johnson, Director of Learning Services - Equity and Success, will introduce student

leaders from the district’s Green Committee to provide the Board with a brief presentation on

some of the highlights of green initiatives throughout the district during the past school year. At

the end of the presentation, the students will call upon their sponsor teacher Mr. Michael Iachetta,

to offer his congratulations to the Delta students who participated and won this year's Young

Reporters for the Environment competition. The winners will receive a certificate from

Superintendent Doug Sheppard and Assistant Superintendent Nancy Gordon.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: CANADA WIDE SCIENCE FAIR AGENDA ITEM NO: 3c

FAIR

NARRATION:

Mr. Favian Yee, Science Department Head at North Delta Secondary, and Chair of the South

Fraser Regional Science Fair, will provide an overview of the Canada Wide Science Fair that was

held in Ottawa, Ontario in May. Mr. Yee will introduce student Alex Charnetski who represented

the South Fraser Region at this year’s National Fair. Alex will be presenting a project on a device

he engineered that examines how certain materials can either reflect, absorb, or diffuse sound

waves. Alex will also speak about his experiences at the Canada Wide Science Fair.

About the Canada Wide Science Fair

Within the Youth Science Canada Program, the Canada-Wide Science Fair constitutes the national

championship round, where almost 500 finalists from Regional Science Fairs across the country

meet and compete. In bringing Canada’s top young scientists together, the CWSF aims to

accomplish two primary goals: to help participants benchmark their scientific and technological

achievements against those of peers and to create a positive scientific and social experience for all

the young people involved. A secondary goal is to expose other students in the CWSF’s

geographic area to peer role models – the best young science and technology minds in the country.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: DELTA/SURREY REGIONAL HERITAGE AGENDA ITEM NO: 3d

FAIR

NARRATION:

Ms. Diane Jubinville, District Vice-Principal of Indigenous Education, will provide a presentation

on the Delta/Surrey Regional Heritage Fair that was held on April 27 & 28, 2018 at the Harris

Barn.

Heritage Fair is part of a nationwide initiative to encourage students to explore Canadian history

and heritage in a dynamic, hands-on learning environment. During a fun-filled, two-day

extravaganza, student participants showcase their projects to their peers and the public, are

interviewed by a select panel of important community members, and take part in unique heritage

excursions, activities, and multicultural performances. Projects are selected by the interviewing

judges to receive special awards. This year Delta’s students won a number of awards.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: INDIGENOUS EDUCATION AGENDA ITEM NO: 3e

NARRATION:

Under the Indigenous Education Department umbrella, Mr. Ted Johnson, Director of Learning

Services - Equity and Success, and Ms. Diane Jubinville, District Vice-Principal of Indigenous

Education, will present a brief overview of the activities and programs that unfolded in the past

school year.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: APPROVAL OF THE MINUTES AGENDA ITEM NO: 4a

NARRATION:

(attachment)

RECOMMENDED ACTION:

THAT the Minutes of the Regular meeting of May 8, 2018 be approved.

DRAFT

MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF

SCHOOL DISTRICT NO. 37 (DELTA)

DATE, TIME AND PLACE: May 8, 2018 7:30 p.m.

District Administration Building

PRESENT: Trustees: L. Dixon, Chairperson

R. Bennett

N. Kanakos

B. Reid

D. Saip

V. Windsor

D. Sheppard, Superintendent of Schools

R. Allnutt, Director, Human Resources

J. Angelidis, Director, Learning Services –

Inclusive Learning

B. Bauman, Assistant Superintendent

N. Christ, Secretary-Treasurer

R. Faust, Director,

Finance & Management Services

J. Hill, Communications & Marketing Manager

T. Nelson-Trick, Executive Assistant

N. Stephenson, Director, Learning Services

H. Wenzel, Director, Facilities

ABSENT: Trustees: F. Milat

CALL TO ORDER

Chairperson Dixon called the meeting to order at 7:30 p.m.

CARRIED

Chairperson Dixon opened the meeting by acknowledging the traditional territory of the Tsawwassen

and Musqueam First Nations, and all of the Coast Salish peoples who have been stewards of this land

since time immemorial.

ADOPTION OF AGENDA

M/S Trustees Reid/Windsor

THAT the agenda be adopted as distributed.

CARRIED

DRAFT



May 8, 2018

Page 2

PERFORMANCE ACADEMY

Ms. Paige Hansen, District Vice-Principal of Academy Programs, introduced students from the

Performance Academy who performed songs inspired by Maurice Sendak’s book “Where the

Wild Things Are”. The students were inspired by their teacher to look through the book and

decipher the text and figure out what parts they wanted to incorporate into their opera/musical.

There were lots of pieces and artwork they took inspiration from. The students have been working

with the Vancouver Opera’s Sarah Jane Pelzer, Director, Lesley Sutherland, Composer, and Leah

Giselle Field, Vocal Instructor. The Performance Academy will be touring the show at elementary

schools during the month of May.

Chairperson Dixon thanked the students for attending this evening and for the compelling

performance.

Chairperson Dixon introduced the following education partner group representatives in the

audience:

Mr. Joe Muego, Chair of the Delta Parent Advisory Council

Ms. Eileen Penney, Secretary-Treasurer, CUPE Local 1091

Ms. Kathy Macfarlane and Mr. Jeff Hacker, Delta Teachers’ Association.

APPROVAL OF THE MINUTES

M/S Trustees Kanakos/Bennett

THAT the Minutes of the Regular meeting of April 24, 2018 be approved as amended. Under

Board of Education Report the entertainment for the AEEA Signing was changed to M’Girl from

Coastal Wolf Pack.

CARRIED

BOARD OF EDUCATION REPORT

Chairperson Dixon and Trustees Bennett, Windsor, Milat and Kanakos, and Mr. Sheppard and Ms.

Christ attended the BC School Trustees Associations’ AGM from April 26-28. The highlight of

the AGM was the presentation by Mike Downie, brother of the late Gord Downie, who spoke

about Gord’s legacy, the Gord Downie and Chanie Wenjack Fund, and the amazing work the

organization is doing connecting with Canadians on reconciliation. Superintendent Sheppard has

been in touch with Mr. Downie hoping to connect the district’s Film Acting Academy with his

organization. At the AGM there was also a powerful performance by students from the Nisga’a

School District, and the Motion on the Funding Model Review approved by Delta Trustees at their

last meeting was passed. Trustees expressed the need to make sure the Independent Review Panel

is connecting with all Education Partners, and that the model is one that works for the betterment

of all students and all places in the province. It was also requested that Boards be given a copy of

the Funding Model Review draft, that they can then take to their district’s Education Partners.

DRAFT



May 8, 2018

Page 3

Trustee Windsor attended the Equity Scan meeting with Ministry staff Scott Benwell and Kaleb

Child on April 30. Preparations are being made for the meeting in mid-May where all 6 school

districts piloting the Equity Scan will get a chance to share their journeys.

Trustee Kanakos attended the KidSport Delta Gift of Sport Gala at Tsawwassen Springs, along

with Chairperson Dixon, district staff, and Trustee Saip who was the MC for the event. This is a

great fundraiser to help those families in financial need, the opportunity for their kids to

participate in sports and physical activities. There was a great turn out and hats off to everyone

involved.

Chairperson Dixon reported on the following committee meetings and events she recently attended:

Funding Model Review Regional Session with the Independent Review Panel, also

attended by Ms. Christ and Mr. Sheppard. All of Delta’s Education Partners have received

the notes and district’s written submission. Chairperson Dixon thanked everyone involved

for the comprehensive and detailed submission, and hopes that that the Technical Review

Committee and Minster will look at it carefully. She also asked that Education Partners

stay close to their provincial bodies as their voices are important during this process.

Delta’s submission can be found on the school district’s website under Board

Correspondence.

Anti-Racism group meeting, also attended by Ms. Angelidis. Delta Police brought forward

what they have seen in last 5 years, and 1 incident per year has been related to racism.

They are starting a dialogue and it was a good session.

Child Youth Committee meeting – There was a great exchange of ideas and good

communications.

Farm Roots Ken Spencer Award Recognition Event – Thank you to district staff and the

school team for a fabulous event, and the opportunity to see real world learning.

Registration for next year’s program is looking healthy with close to 25 students.

Chairperson Dixon, Trustee Windsor and district staff attended the Delta Trades & Technical Fair

on May 3. It was a fabulous event and well attended. Students in Grades 7 & 10 had the

opportunity to attend the Fair during the day. The format was a little different than in past years as

Planning 10 students were provided with an activity where they had to engage with presenters, and

there was also a separate recruitment piece.

Trustee Saip took a moment to acknowledge Delta Secondary Grad James Paxton of the Seattle

Mariners, who only moments ago was the second Canadian pitcher to throw a no hitter, and the

first Canadian to do this on Canadian soil (the game was in Toronto against the Blue Jays).

DRAFT



May 8, 2018

Page 4

2018/2019 ADULT SCHOOL CROSSING GUARD PROGRAM

M/S Trustees Saip/Kanakos

THAT the Delta Board of Education approves the 2018/2019 Adult School Crossing Guard

Program as presented.

CARRIED

DATE, TIME AND PLACE OF NEXT MEETING

June 12, 2018 at 7:30 p.m. Delta School Board Office

4585 Harvest Drive

Delta, BC

ADJOURNMENT

M/S Trustees Bennett/Saip

THAT the Delta School Board meeting of May 8, 2018 be adjourned.

CARRIED

ADJOURNMENT: 8:15 p.m.

________________________________ _______________________________

Chairperson Secretary-Treasurer

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: UNFINISHED BUSINESS/ROUTINE AGENDA ITEM NO: 5

NARRATION:

No items for presentation

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: BOARD OF EDUCATION REPORT AGENDA ITEM NO: 6

NARRATION:

At this point on the Agenda, the Trustees will report on recent significant activities.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: 2019/2020 CAPITAL PLAN AGENDA ITEM NO: 7a

NARRATION:

Mr. Herb Wenzel, Director of Facilities & Planning, will present the projects contained in the

2019/2020 Capital Plan. The Capital Plan is due to the Ministry of Education by June 30, 2018.

The Five-Year Capital Plan is based on eight capital programs set out by the Ministry:

Seismic Mitigation Program (SMP)

The Delta School Board is in the last stages of completing structural seismic upgrades on all

its facilities. The work on Gibson Elementary will be completed later this summer. No new

seismic mitigation work is planned for the 2019/2020 Capital year.

School Expansion Program (EXP)

The latest enrolment projections forecast for Delta indicate that student enrolment will

continue its slow recovery from many years of decline and that it has ample classroom

capacity to accommodate the expected number of students for the foreseeable future. At this

time we are not including any school additions or site acquisitions in the Capital Plan.

School Replacement Program (REP)

There are no schools in the District inventory which have reached or are forecast to reach the

end of their useful life, or where major structural issues or accumulation of maintenance needs

exceed the cost of building replacement. We are not including any school additions or site

acquisitions in the Capital Plan.

Building Envelope Program (BEP)

There are no Delta schools in the provincial building envelope remediation inventory. No such

projects will be included in the Capital Plan.

School Enhancement Program (SEP)

SEP projects are investments that will contribute to the safety and function of a school and will

extend the life of the existing asset. Current eligible SEP projects include: electrical, energy,

health and safety, mechanical, and roofing upgrades exceeding $100,000 and not exceeding $3

Million. Up to five projects may be submitted in the 2019/2020 Capital Plan, thus we have

included:

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

- Chalmers Elementary Roof Refurbishment ($825,800)

- South Park Roof Refurbishment ($525,000)

- North Delta Secondary Emergency Generator Installation ($359,000)

- Assorted Life Safety Issues throughout the district ($500,000)

- Exhaust System Upgrades for Holly, Hawthorne and Beach Grove ($115,236)

Carbon Neutral Capital Program (CNCP)

The CNCP is an annual program that provides capital funding specifically for energy

efficiency projects that lower school districts’ carbon emissions. Up to three projects may be

submitted in the 2019/2020 Capital Plan. We have included three projects:

- Cougar Canyon replacement of 2 inefficient RTU units with high efficiency units and

updates to distribution ($188,000).

- Replacement of various schools gas AC units, 15, with heat pump units. ($201,000)

- Sands Secondary replacement of 7 low efficiency RTU’s with high efficiency gas

units. ($488,400)

Bus Replacement Program (BUS)

School buses are capital assets and any new or replacement buses are funded as part of the

school district’s annual Capital Plan submission. None of the current fleet is eligible for

replacement during the 2019/2020 fiscal year.

Playground Equipment Program (PEP)

The PEP is an annual program that provides specific funding to purchase and install new or

replacement playground equipment. PEP provides two levels of funding, $90k for standard

playground equipment, and $105k for universally accessible playground equipment. Only

schools where a majority of grades are elementary, K-7, are eligible for PEP and a maximum

of 3 projects may be submitted per district. Since the ministry has indicated that those districts

receiving funds in 2018 are ‘unlikely’ to receive additional funding in 2019 we have limited

ourselves to a single grant request for universally accessible equipment for Chalmers.

All of the projects recommended for submission are consistent with the District Long Range Facilities

Plan and are all proposed to take place in the 2019/2020 fiscal year.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: 2018/2019 BOARD MEETING SCHEDULE AGENDA ITEM NO: 7b

NARRATION:

Ms. Nicola Christ, Secretary-Treasurer, will present the Board with the 2018/2019 Board Meeting

schedule.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: FIELD TRIPS AGENDA ITEM NO: 7c

NARRATION:

In accordance with Administrative Procedure 260, the Board is advised of the following multiple-

day field trips:

Seaquam Secondary: Approximately 8 students in Grades 10 & 11 will be travelling by air to

Tokyo, Japan from June 25 – July 6, 2018 for a school exchange with Keio High School. Students

will have the opportunity to experience Japanese language and culture first hand, and will attend

school and live with a Japanese family. Travelling with the students will be teachers Mr. Toby

Mundy and Ms. Suzie Charette. Costs will be covered by the parents.

South Delta Secondary: Approximately 11 students in Grades 11 & 12 will be travelling by air to

Oahu, Hawaii from August 22 – 29, 2018. The volleyball team will play a few exhibition games

and watch University matches. This trip will be a good team bonding experience, and provide an

opportunity for cultural exchange with foreign volleyball teams. Travelling with the students will

be teachers Mr. Dan Burgess, Ms. Val Hayes and Mr. Kevin McGregor. Costs will be covered by

the students fundraising via tournaments and camps.

Seaquam Secondary: Approximately 24 students in Grades 11 & 12 will be travelling by air to

Honolulu, Hawaii from September 14 – 23, 2018. This trip is for high school volleyball matches

and a cultural exchange. Travelling with the students will be teachers Mr. Todd Clarke, Ms. Dara

Connolly, Mr. Zack Lund, and Mr. Cameron McGillivray. Costs will be covered by the

students/parents.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (i.1.) Financial Health Working Group –

Policy 19 – Accumulated Operating Surplus

NARRATION:

New policy in response to:

Guidance developed by the Ministry of Education in partnership with the Financial Health

Working Group (which consists of members from the MOE, BCSTA, BCSSA, BCASBO,

Offices of the Auditor General and Comptroller General of BC):

Policy 19 - Accumulated Operating Surplus

This Policy describes how Accumulated Operating Surplus amounts are derived, and establishes

the practices and guidelines by which Accumulated Operating Surplus amounts are assigned to

District initiatives and reported to the Board.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018


Policy 20 – Audit Committee

NARRATION:





Policy 20 - Audit Committee

This Policy describes the objective of the Audit Committee in providing independent oversight to

the Board in fulfilling its governance and oversight responsibilities for ensuring compliance with

the financial provisions of the School Act and Regulations in relation to financial reporting the

external audit process, risk management and internal controls and compliance matters.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018


Policy 21 – Budget Monitoring and Reporting

NARRATION:





Policy 21 - Budget Monitoring and Reporting

By providing for budget monitoring and reporting processes, this policy supports the Board of

Education in its financial governance and oversight responsibility of District education initiatives.

This will allow the Board to monitor the District’s financial position and the expected year-end

position throughout the year and on an ongoing basis.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (ii.1.) Tax Change to Trustee Remuneration –

Policy 7 – Section 14.5 – Trustees Remuneration & Expenses

NARRATION:

Policy amendment in response to:

A Federal Income Tax Act change regarding Bill C44, Part 1d, which changes the tax

treatment pertaining to Trustee remuneration and expenses under CRA IT292 "Taxation of elected

officers of incorporated municipalities, school boards, municipal commissions and similar

bodies":

Policy 7 - Board Operations

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (ii.2.) Tax Change to Trustee Remuneration –

Impact of Elimination of Tax Exemption Pertaining to Non-Accountable Expense

Allowances for Elected Municipal and School Board Officials

NARRATION:

Since 1947 and up until January 2019, the Federal Income Tax Act, per CRA Interpretation Bulletin IT

292, allowed elected municipal and school board officials to receive one-third of their remuneration exempt

from income tax as a non-accountable expense allowance for the purpose of performing the duties of their

office.

Effective January 1, 2019, non-accountable expense allowances paid to elected officials will no longer be

tax exempt. This change was given in the 2017 Federal budget, which received royal assent on

June 22, 2017 (see Bill C-44, Part 1d).

Based solely on remuneration from their work for the school district and without taking into consideration

any other sources of income they may have, the impact of this change will result in an annual income loss

to Trustees of between $1,638 and $1,986.

Gross Federal Net Gross Federal Net Income

Income Tax Income Income Tax Income Loss

CHAIR 28,001 737- 27,264 28,001 2,723- 25,278 1,986-

V.CHAIR 26,542 704- 25,838 26,542 2,393- 24,149 1,689-

TRUSTEE 25,344 484- 24,860 25,344 2,122- 23,222 1,638-

Current Remuneration After tax change

Please note that the Trustee remuneration formula used to calculate the annual remuneration

amount for Trustees, as given in District Policy 7, section 14.5.1 remains unchanged.

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: DISTRICT POLICIES AGENDA ITEM NO: 8a (iii.1.) Election Date Change –

Revision of Policies 5, 6 and 7

NARRATION:

Policy amendments in response to:

2018 General Local Election date change - the policy amendments change the month in which the

Inaugural meeting is held from December to November:

Policy 5 - Role of the Board Chair - page 1

Policy 6 - Role of the Vice Chair - page 1

Policy 7 - Board Operations - page 3, section 3.2

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: QUESTION PERIOD AGENDA ITEM NO: 9

NARRATION:

At this point the Chairperson will provide an opportunity for questions from the public

concerning items on the Agenda.

30 minute question period – open to the public and limited to 5 minutes per issue

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: DATE, TIME AND PLACE OF NEXT MEETING AGENDA ITEM NO: 10

NARRATION:

Next scheduled meeting: September 25, 2018 at 7:30 p.m. Delta School Board Office

4585 Harvest Drive

Delta, BC

BOARD OF EDUCATION

MEETING OF

JUNE 12, 2018

TOPIC: ADJOURNMENT AGENDA ITEM NO: 11

Documents

DELTA SCHOOL DISTRICT · UUNFINISHED BUSINESS/ROUTINE No items for presentation 6. UBOARD OF EDUCATION REPORT 7. UINF ORMATION, PROPOSALS AND REPORTS a) 2019/2020 Capital Plan b)