Danger, Danger! High Voltage How the Coast Guard Reshaped C4IT System Accounting and Management

Danger, Danger! High Voltage

How the Coast Guard Reshaped C4IT System Accounting and Management

ryanwetmore

Problem (root cause analysis)

• Too hard• Don’t understand property accountability

requirements• Don’t have time• Don’t care• Lack of command interest• Poor tools/guidance provided to C4IT

community

Solution

Treat C4IT assets like other major CG assets

Definition: HLA

• Two or more interconnected components and/or training aids that that may be physically separated when in operation that function as a unique asset that perform a specific operational function by processing and/or presenting information from the components and/or delivering information to a user base

Definition: Component

• For Electronics HLAs, any physical entity used to affect the electrons or their associated fields in a manner consistent with the intended function of the electronic system. Components are generally intended to be connected together. Components are maintained in FLS or other CG-6 approved logistics system

Methodology 1

• Develop enrollment framework and new property definitions

• Conduct pilot enrollment • Revise policies and procedures based on

lessons learned from pilot enrollment• Enroll other sites in person to ensure proper

communications of property policy and procedural changes

• Gather valuation and DIS supporting doc

Methodology 2

• Review and approval of all valuation and DIS documentation by both C4IT and CFO community

• Entry of HLAs into Financial System of Record• Entry of HLAs into Configuration Mgmt System• Sustainment of Configuration Mgmt by C4IT• Development of Inventory procedures

Milestones 1

• Full 100% component-level inventory for all electronics at C4IT commands, training commands, and other major commands

• Component level valuation documentation summated to determine HLA valuation (missing integration, development, and overhead costs, rational approach due to SFFAS 35 requirement for a reasonable estimate)

• HLA level DIS documentation, not individual components

Milestones 2• Build out sustainment P&P – configuration mgmt

enrollment process guide, OFA enrollment process guide, Cap Improvement vs Technical Refresh decision matrix, procurement checklist updates, configuration management guidance, update inventory procedures for HLAs

• Configuration Management System and Finacial System of Record correct = Financial Statement management assertions correct

• Operational community (C4IT) good• CFO community good

Current Status

• 31,696 components• 1706 HLAs– Operational HLAs = 1506 – Internal HLAs = 200

• Total Historical Cost = $314M• Range of DIS = 1975 - 2013

Contact Info for CG AuditRemediation Division Property Team• CDR Colin Campbell

Chief, Audit Remediation Division, colin.e.campbell@uscg.mil

• Veronica ChristianProperty Remediation Team Lead, veronica.d.christian@uscg.mil

• LT Joshua ZikePersonal Property Remediation Team Lead, joshua.l.zike@uscg.mil

Questions