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Danger, Danger! High Voltage
How the Coast Guard Reshaped C4IT System Accounting and Management
ryanwetmore
Problem (root cause analysis)
• Too hard• Don’t understand property accountability
requirements• Don’t have time• Don’t care• Lack of command interest• Poor tools/guidance provided to C4IT
community
Solution
Treat C4IT assets like other major CG assets
Definition: HLA
• Two or more interconnected components and/or training aids that that may be physically separated when in operation that function as a unique asset that perform a specific operational function by processing and/or presenting information from the components and/or delivering information to a user base
Definition: Component
• For Electronics HLAs, any physical entity used to affect the electrons or their associated fields in a manner consistent with the intended function of the electronic system. Components are generally intended to be connected together. Components are maintained in FLS or other CG-6 approved logistics system
Methodology 1
• Develop enrollment framework and new property definitions
• Conduct pilot enrollment • Revise policies and procedures based on
lessons learned from pilot enrollment• Enroll other sites in person to ensure proper
communications of property policy and procedural changes
• Gather valuation and DIS supporting doc
Methodology 2
• Review and approval of all valuation and DIS documentation by both C4IT and CFO community
• Entry of HLAs into Financial System of Record• Entry of HLAs into Configuration Mgmt System• Sustainment of Configuration Mgmt by C4IT• Development of Inventory procedures
Milestones 1
• Full 100% component-level inventory for all electronics at C4IT commands, training commands, and other major commands
• Component level valuation documentation summated to determine HLA valuation (missing integration, development, and overhead costs, rational approach due to SFFAS 35 requirement for a reasonable estimate)
• HLA level DIS documentation, not individual components
Milestones 2• Build out sustainment P&P – configuration mgmt
enrollment process guide, OFA enrollment process guide, Cap Improvement vs Technical Refresh decision matrix, procurement checklist updates, configuration management guidance, update inventory procedures for HLAs
• Configuration Management System and Finacial System of Record correct = Financial Statement management assertions correct
• Operational community (C4IT) good• CFO community good
Current Status
• 31,696 components• 1706 HLAs– Operational HLAs = 1506 – Internal HLAs = 200
• Total Historical Cost = $314M• Range of DIS = 1975 - 2013
Contact Info for CG AuditRemediation Division Property Team• CDR Colin Campbell
Chief, Audit Remediation Division, [email protected]
• Veronica ChristianProperty Remediation Team Lead, [email protected]
• LT Joshua ZikePersonal Property Remediation Team Lead, [email protected]
Questions