CLOUD STORAGE WITH MICROSOFT'S...

1

CLOUD STORAGE WITH

MICROSOFT'S

"ONEDRIVE"

2

Web location for this

presentation:

http://aztcs.orgClick on

“Meeting Notes”

3

SUMMARYYou can use "OneDrive" cloud

storage to protect yourself from

losing data files and photo files to

human error, software

glitches,and hard drive crashes.

You can use "OneDrive" to store,

view, and create files on multiple

computers, cell phones, and

tablets.

4

TOPICS

• A Short Description and a

Report Card For "OneDrive"

• Signing Up For "OneDrive"

Cloud Storage

• Two Ways For You To Access

Your Data Files and Photos

That Are Stored In "OneDrive"

5

TOPICS (continued)

• Online Editing of Files Stored in

"OneDrive"

• Integration Between "Microsoft

Office 365" & "Microsoft Office

2019" AND "OneDrive"

6

TOPICS (continued)

• Integration Between

"Windows 10" AND

"OneDrive"

• Synchronization Of All

Devices That You Log Into

With Your Microsoft Account

Server Farms

Operated by

Microsoft

Your Internet

Connection

Web

Browser to

access

onedrive.

com

Internet ConnectionComputer to Access

"OneDrive"

Bundled

"OneDrive"

App in

Windows

10 & 8.1

Special

"OneDrive"

Folder

Provided

by the

"OneDrive"

app

Internet ConnectionCell Phone or Tablet to Access

"OneDrive"

"OneDrive"

App in a

Cell Phone

or

Tablet

Web

Browser to

access

onedrive.com

10

The Big Picture:

OneDrive's Server Farms

Connect to the Internet

Which Connect

To Your Computer, Tablet,

and/or Cell Phone

11

OneDrive's

Server Farms

12

OneDrive's Server Farms

• https://www.datacenters.com/provid

ers/Microsoft

• https://www.urtech.ca/2019/01/solv

ed-where-are-microsofts-data-

centers-located/

13

A Short

Description and

a Report Card

for "OneDrive"

14

A SHORT DESCRIPTION

o Web browser access at

http://onedrive.com

o The app for "Windows 10.." is

bundled with "Windows 10.." but

it only works when you log into

"Wndows 10.." with a "Microsoft

Account".

15

REPORT CARD FOR "ONEDRIVE"

AMOUNT OF FREE STORAGE? 5 GB

RELIABLE UPLOAD AND

DOWNLOAD OF ENTIRE

FOLDERS CONTAINING DATA

FILES?

No

NO KNOWN DATA SECURITY

COMPROMISES?Yes

ONLINE CREATION, VIEWING,

AND EDITING OF DOCUMENT

FILES AND PHOTOS?Yes

"ZERO KNOWLEDGE" OF

YOUR PASSWORD OR YOUR

STORED DATA FILESNo

16

A SHORT DESCRIPTION (continued)

o To compare "OneDrive" to other

similar cloud storage services, go

to

o https://en.wikipedia.org/wiki/Compa

rison_of_file_hosting_services

and

http://en.wikipedia.org/wiki/Compari

son_of_online_backup_services

17

Signing Up For

Storage Space In

"OneDrive"

18

19

Signing Up For

Storage Space In

"OneDrive"

20

SIGNING UP FOR STORAGE SPACE IN

"ONEDRIVE"

o If you already have any type of

Microsoft account, you can use it to

sign into "OneDrive" by using a

Web browser to go to either

o https://onedrive.com

o or

https://onedrive.live.com

21

SIGNING UP FOR STORAGE SPACE IN

"ONEDRIVE"

o Your existing "Office Online",

"Windows Phone", "Surface"

tablet, "Xbox", "Bing",

"Outlook.com", or "Microsoft

Store" account can be used to

sign into your "OneDrive"

account.

22

23

24

25

SIGNING UP FOR STORAGE SPACE IN

"ONEDRIVE"

o If do not already have any type of

Microsoft account, you can click on

the "Sign Up" button at this same

Web page.

o The "Username" for your "Microsoft

Account" has to be a new or

existing email address.

26

Two Ways To Access

Your Storage Space

In "OneDrive":

27

TWO WAYS TO ACCESS YOUR

"ONEDRIVE" STORAGE SPACE FROM A

WINDOWS.. OR macOS COMPUTER

o Method 1: Using a Web browser such

as "Internet Explorer", "Firefox",

"Google Chrome browser", or "Edge"

to go to onedrive.com

o Method 2: Using the "OneDrive"

folder that was created by the

"OneDrive.." app

28

TWO WAYS TO ACCESS YOUR

"ONEDRIVE" STORAGE SPACE FROM A

WINDOWS.. OR macOS COMPUTER

(continued)

o Method 1 details:

Use a Web browser to go to

onedrive.com

29

30

31

32

33

34

35

TWO WAYS TO ACCESS YOUR

"ONEDRIVE" STORAGE SPACE FROM A

WINDOWS.. OR macOS COMPUTER

(continued)

o Method 2 details:

Use the "OneDrive" folder that has

been created by the bundled

"OneDrive" app:

Start "File Explorer" and double-

click on the "OneDrive" folder:

36

37

38

GRANULARITY OF CONTROL IS

ONEDRIVE'S KEY FEATURE• If you log into "Windows 10" with a

Microsoft account and you get the

bundled OneDrive app working, then

you have superior control over how

each file or folder that you store on

"OneDrive" behaves:

Online only, download when needed,

synchronized between the server farm

and your computer's hard drive, etc.

39

GRANULARITY OF CONTROL IS

ONEDRIVE'S KEY FEATURE

(continued)

• http://techgenix.com/onedrive-

features/

• https://www.zdnet.com/article/onedrive

-tips-and-tricks-how-to-master-

microsofts-free-cloud-storage/

• https://pureinfotech.com/disable-

onedrive-sync-status-icon-file-

explorer-windows-10/

40

41

42

OneDrive (continued)• Collaboration with File

Versioning

"OneDrive" lets you share files with

others. You can give them the

ability to edit the files using "Office

Online". If you do so, "OneDrive"

will keep versions of the files that

others edit so that you can see

what changes that they have made

to a file.

43

OneDrive (continued)• Microsoft's instructions for setting

up "OneDrive" in Windows 10, 8.1,

and 7:

https://support.office.com/en-

us/article/sync-files-with-the-

onedrive-sync-client-in-windows-

615391c4-2bd3-4aae-a42a-

858262e42a49

44

OneDrive (continued)• Key feature of "OneDrive":

Keeps "Special Folders" all the

same as long as you log into a

"Windows.." computer that has the

bundled "OneDrive" app installed

and activated, a "macOS" computer

that has the "OneDrive" app

installed, or a cell phone that has

the "OneDrive" app installed in it.

45

PROBLEMS WITH "ONEDRIVE"

• When you are using the "OneDrive"

app or a Web browser to upload

files and/or folders up to the

"OneDrive" server farm, it refuses

to let you upload some files and

folders and the error messages do

not make sense:

46

47

48

49

50

51

52

PROBLEMS WITH "ONEDRIVE"

(continued)• The bundled "OneDrive" app in

"Windows 10.." only works when you

log into "Windows 10.." with a

"Microsoft Account". If you log into

"Windows 10.." with a "local account"

and you then use a "Microsoft

Account" to get into the "OneDrive"

app, your attempts to upload data files

with either the "OneDrive" app or the

"OneDrive" folder will fail.

53

PROBLEMS WITH "ONEDRIVE"

(continued)• If you log into the OneDrive app from a

computer and you use "File Explorer"

upload data files by dragging from a

local hard drive to the "OneDrive" folder,

your data files will never arrive up at the

server farms of the OneDrive cloud

storage service. Afterwards, when you

use a Web browser to go to your

OneDrive.com account, you will

discover that your data files never made

it there!

54

55

56

57

58

59

60

61

62