CLARK ATLANTA UNIVERSITY CAT-TRAC MANAGEMENT SYSTEM Presented by: Mr. Perry L. Herrington Director...

CLARK ATLANTA UNIVERSITY CAT-TRAC MANAGEMENT SYSTEM

Presented by:Mr. Perry L. HerringtonDirector of Title III and Strategic InitiativesGRANT PROGRAM (S): Strengthening HBCU / HBGI

WHAT IS CAT-TRAC???

CAT-trac is Clark Atlanta University’s Title III customized grant management system.

This system is used for Title III Activities only.  CAT-trac is created from FileMaker Pro database

software.   Filemaker helps businesses, government offices, and

educational users manage all their information over a network.

The file maker pro software has been installed on all users’ computers and is implemented by the Title III Office to assist in maintaining up-to-date fiscal and programmatic records related to all aspects of all three Title III Grants (HBGI, HBCU and SAFRA).

The electronic system is a stand-alone database that supports the Title III internal functions and personnel over a secured server.

The system facilitates quality, timeliness and provides the program with accurate historical data that can be backed up electronically and stored for years.

HOW DOES CAT-TRAC WORK??

Cat-Trac assist with grant administration and tracks Expenditures, Travel, Personnel, Budget Revisions, Quarterly Reports, Site Visit Reports, Activity Operation Plans and Inventory

Ties activity objectives to each expense Provides control mechanisms that allow the Title III

Administration Office to view data (requisitions, budget modification, travel request, etc.) as it is inputted. This affords the opportunity to ensure request are allowable and in compliance before erroneous documents are submitted;

Allows technical assistance and feedback between activity directors and program administration by sending emails from the system or posting alert messages.

Gives the ability to lock activity director’s accounts when they are out of compliance.

It provides a programmatic and fiscal picture of all activity for each Title III grant year.

CAT-TRAC HOME SCREEN

ACTIVITY SETUP SCREEN

ACTIVITY OPERATION PLAN

ACTIVITY OBJECTIVES

IMPLEMENTATION STRATEGIES

PERSONNEL

BUDGET

ACTIVITY SUMMARY SCREEN

ACCOUNTANT MENU

PROGRAM SPECIALIST MENU

SYSTEM ADMINISTRATOR MENU

QUARTERLY REPORTS

QUARTERLY REPORT FINAL VIEW

OBJECTIVE STATUS

ACTIVITY DIRECTOR’S MENU

SUBMIT EXPENDITURES

PURCHASE REQUSITION FINAL VIEW

BUDGET MODIFICATION

TRAVEL REQUEST

EXPENDITURES MENU

ENCUMBERANCES

CONTACTSMr. Perry L. Herrington

Director of Title III and Strategic InitiativesClark Atlanta Universitypherrington@cau.edu

404-880-8078

Mr. Tony Tatum Ms. Tori WillisTechnology and Property Specialist Office ManagerTitle III Administration Title III AdministrationClark Atlanta University Clark Atlanta

Universityttatum@cau.edu twillis1@cau.edu404-880-8376 404-880-8945

Mr. Michael RiceSoftware Designerkristech@mac.com

850-509-2545Tallahassee, FL.