CFS Implementation

CFS IMPLEMENTATIONPCBO 9/30/2010

PR: ANOTHER IMPLEMENTATION? WHAT IS THIS ONE ABOUT?

WHAT IS CFS?

CFS = Common Financial System All CSU campus (outside of SDSU) finance

systems will be housed in a single database Cal State San Marcos go live date: April 2011 System-wide go live: July 2011

PR: I AM INTRIGUED, WHAT ARE THE STEPS INVOLVED?

CFS PROJECT TEAM

Alma Mcfarland Barbara Sainz Becky Henwood Bella Newberg Brenda Martin Chris Manese Dan Zorn

Diane Petersen David Taylor Karen Baldyga Liz Rojas Rhyan Rana Shelley Wicka Travis Honeycutt

PR: THAT IS A GREAT TEAM

MP2 / MP3

MP = Maintenance Pack Part of the CMS common code initiative to

prepare campuses for CFS Goal is to eliminate all campus mods and

utilize only baseline processes and reports

PR: SOUNDS COMPLICATED, LET ME MAP THIS OUT

MP MODS IN PRODUCTION

Chargeback Journal Upload Auto Invoicing (formerly Reimbursed

Activities) Billing Upload CFS Procard (US Bank)

CHARGEBACK

CSU Administer Integration CSU Chargebacks Speedchart

EXPENDITURE TRANSFER FORM

Located on the FAS Forms website: http://www.csusm.edu/fas/fasforms.html

CAL STATE SAN MARCOS EXPENDITURE TRANSFER REQUEST FORME-MAIL to accounting@csusm.edu

Actg Office Use Only Journal ID or Voucher ID

Journal Date

DR =  

0.00

CR =

0.00

NET= 0.00

User Request Criteria Orig Dept:  CC: Date Vendor

NameVoucher

IDOriginal

Journal IDSource

Auth:  Via:   Ref: 

          Desc: 

Account Fund Dept Program Class Project Scenario Line Description Stat Code Stat Amt Line Ref Amount

AUTO INVOICE – CUSTOMER LOOKUP Billing CSU Billing AI Chartfield to

Customer Map

BILLING UPLOAD SPREADSHEET

Located on the FAS Forms website: http://www.csusm.edu/fas/fasforms.html

Cal State San Marcos Billing UploadInvoice Request Form

          DR = 0 CR = 0 NET= 0  Request Criteria Orig Dept:   .CC:  

Date Business Unit Bill Type Default Rev Dist ID Prepared By:   Via:          Description:  

CUSTOMER_ID ADDRESS_SEQ_NUM IDENTIFIER LINE_DESCR AMOUNT ACCOUNT FUND DEPTID PROGRAM PROJECT CLASS AR_DST_ID NOTES(max 254 characters)

CFS PROCARD (US BANK)

CSU Procard Use & Inquiry Procard Adjustment

CFS PROCARD (US BANK)

MODS GOING INTO PRODUCTION SOON

Req to check email notification Fiscal Authority

PR: EH, DOESN’T SOUND TOO BAD TO ME, WHAT ELSE CHANGES?

REPORTING CHANGES

CFS Data Warehouse Web based reporting Easy access to drill into data (no process

scheduling) Nightly refresh cycle

PR: REPORTING CHANGES? WHAT DOES THIS LOOK LIKE?

REPORT EXAMPLE - DEPT

REPORT EXAMPLE – CLASS CODE

PR: I SEE WHAT YOU DID THERE, WHAT IS THE TIMELINE?

IMPORTANT DATES

Pass 1: October 4 – November 5 Pass 2: November 8 – December 10 Performance Testing: January 3 – February 11 Acceptance Testing: January 3 – March 4 End User Training: March / April 2011 Move to production – April 2011

PR GIVES CFS THE BIG THUMBS UP!

ANY QUESTIONS?