CCSSE 2011 Orientation Conference Call

Community College Survey of Student Engagement

CCSSE 2011Orientation Conference Call

Conference Call Agenda

• Project Overview

• Preparing for Survey Administration

• Submitting the Course Master Data File

• Random Sampling Process

• Survey Materials and Survey Administration

• Deliverables

Center for Community College Student Engagement

Community College Survey of Student Engagement (CCSSE)

• Purpose

• Assess institutional practices and student behaviors that are highly correlated with student learning and student retention

• Benefits• Use data to produce more successful

student outcomes

• Useful for benchmarking institutional practices and assessment strategies

Center for Community College Student Engagement

Resources for Member Colleges

Community College Survey of Student Engagement

www.ccsse.org•CCSSE Institutional Membership and Agreement Form

•Members Only Section

•Orientation PowerPoint

•Procedure Guide and Supporting Materials

Center for Community College Student Engagement

• Campus Coordinator• Coordinate survey administration process on college campus

• Serve as single point of contact between college and CCSSE

• Survey Administrator(s)• Conduct in-class survey administration

• Serve as point of contact between Campus Coordinator and faculty members whose classes are surveyed

• CCSSE Liaison

• Provide guidance on survey administration process

• Serve as point of contact between the Campus Coordinator and CCSSE

Key Roles

Community College Survey of Student Engagement

Preparing for Survey Administration

Community College Survey of Student Engagement

Data Verification Process

• Campus Coordinator must confirm that the information CCSSE has on record for the college is correct—this is a critical step in the preparation process.

• Campus Coordinator will receive directions for completing data verification via e-mail from CCSSE Liaison on Monday, December 13.

• Campus Coordinator is responsible for completing the data verification process by Friday, December 17.

Center for Community College Student Engagement

Preparing for CCSSE Administration

Send communications to the campus community

• President’s Memo—send in fall 2010

• Campus Coordinator’s Memo—send in early spring 2011

• Scheduling Memo—send immediately after random sample is confirmed

• President’s Memo to Students—send prior to in-class administration

Select Survey Administrators

Community College Survey of Student Engagement

Campus Size Number of Administrators*

Less than 4,500 students One to four Survey Administrators

4,500 to 8,000 students Four to six Survey Administrators

8,000-15,000 students Six to eight Survey Administrators

More than 15,000 students More than 10 Survey Administrators

*Number of Survey Administrators needed will vary for each college (e.g., a multi-campus college may need multiple Survey Administrators at each campus location). These numbers serve only as a guide.

Preparing for CCSSE Administration continued

Community College Survey of Student Engagement

Submitting the Course Master Data File

Center for Community College Student Engagement

The CMDF is used to create the random sample of students to be surveyed.

• The CMDF should contain all spring 2011 course offerings and actual enrollment numbers as of the twelfth class day (or term census date), with the exception of the courses listed below.

• Exclude the following classes from the CMDF:

• non-credit classes

• dual-enrollment courses offered entirely to high school students

• distance learning classes, practicums, clinicals, internships, and co-ops

• lower-level ESL classes (survey is written at an 8th grade reading level)

• lab sections associated with a lecture

• individual instruction

• individual study or self-paced classes

• courses offered to incarcerated populations

• Remedial/developmental courses should be included when they are offered for institutional credit (e.g., financial aid) even if the credit is not applicable toward a degree.

Preparing the Course Master Data File (CMDF)

Center for Community College Student Engagement

Label Name Variable Name

Campus location “camploc”

Start time* “stime” (format as 24-HR HH:MM)

End time “etime” (format as 24-HR HH:MM)

Start date* “sdate” (format as MM/DD/YYYY)

End date* “edate” (format as MM/DD/YYYY)

Section number* “secno”

Course number* “courseno”

Course name* “courname”

Building “bldg”

Room “room”

Meeting days “meetdays”

Actual number enrolled* “actenrol” (provide numerically)

Instructor first name “fname”

Instructor last name “instrnam”

Department “depart”

Instructor E-mail “email”

Variables to included in the CMDF

* Required variables

Required for colleges participating in CCFSSE

Center for Community College Student Engagement

Example Course Master Data File

camploc stime etime sdate edate secno courseno courname bldg room meetdaysactenrol fname instrnam depart email

VV 17:30 18:50 1/13/2008 5/10/2008 22375 SPCH1321 ORGANIZATION\PROF COMMUN 2040 A1331 M W 25 Richard Lambrecht SPCH rlambrec@example.edu

VV 10:00 10:50 1/13/2008 5/10/2008 21784 ENGL1302 RESEARCH WRIT & LIT ANALY 2025 B106 M W F 30 Elizabeth Carrillo ENGL ecarri26@example.edu

VV 17:30 18:50 1/13/2008 5/10/2008 20316 ENGL0310 BASIC ENGLISH COMP 2040 A2122 T R 26 Ana Herrera ENGL aherre51@example.edu

NWC 12:00 12:50 1/13/2008 5/10/2008 23065 GOVT2306 STATE & LOCAL GOVERNMENT 7030 C210 M W F 29 Daniel Gutierrez GOVT dgutie81@example.edu

NWC 19:00 20:20 1/13/2008 5/10/2008 21261 PSYC2301 INTRODUCTION PSYCHOLOGY 7010 M57 M W 25 Andres Felix PSYC afelix9@example.edu

RG 08:00 08:50 1/13/2008 5/10/2008 21372 BIOL2402 ANATOMY AND PHYSIOLOGY II 4080 H238 M W F 31 Helen DeLaTorre BIOL hyoung@example.edu

RG 10:00 11:20 1/13/2008 5/10/2008 22390 SPCH1321 ORGANIZATION\PROF COMMUN 4010 A230 T R 28 Stella Steagall SPCH ssteagal@example.edu

VV 10:00 10:50 1/13/2008 5/10/2008 21257 MATH0303 INTRODUCTORY ALGEBRA 2040 A2118 M W F 33 Jose Tovar MATH jtovar8@example.edu

TM 15:00 16:20 1/13/2008 5/10/2008 21951 MATH1314 PRECAL I COLLEGE ALGEBRA 3025 1131 T R 31 Russell Ellwood MATH rellwoo1@example.edu

VV 12:00 12:50 1/13/2008 5/10/2008 22904 ITSC1301 INTRODUCTION COMPUTERS 2050 A1515 M W F 22 Beverly Arneson ITSC barneson@example.eduVV 13:00 13:50 1/13/2008 5/10/2008 22166 SPCH1315 FUND OF EFFECT SPEECH 2025 B186 M W F 26 Judy Frost SPCH jfrost3@example.edu

TM 10:00 10:50 1/13/2008 5/10/2008 22932 ITSC1301 INTRODUCTION COMPUTERS 3060 1210 M W F 14 Richard Southern ITSC rsouther@example.edu

VV 11:00 11:50 1/13/2008 5/10/2008 20125 ENGL0309 COLLEGE PREP WRITING 2025 B180 M W F 27 Mary Whiteside ENGL mwhitesi@example.edu

VV 12:00 12:50 1/13/2008 5/10/2008 22188 READ0309 EFFECTIVE COLLEGE READING 2030 20 M W F 27 Gail Rigby READ grigby@example.edu

MDP 13:00 14:20 1/13/2008 5/10/2008 21148 BIOL1406 GEN BIO-SCIENCE MAJ I 8030 B109 T R 24 Armando Villarreal BIOL avilla96@example.edu

VV 19:00 21:40 1/13/2008 5/10/2008 20465 LGLA1355 FAMILY LAW 2025 B102 M 16 Leopoldo Villalobos LGLA lvilla53@example.edu

NWC 12:00 12:50 1/13/2008 5/10/2008 22365 MATH1324 INTRO MATH BUS & SOC SCI 7010 M57 M W F 24 Hamdan Ahmad MATH hahmad@example.edu

VV 10:00 11:20 1/13/2008 5/10/2008 21898 SOCI1301 INTRO SOCIOLOGY 2025 B124 T R 24 Linda Chamblin SOCI lchambli@example.edu

TM 08:00 09:50 1/13/2008 5/10/2008 22039 SPAN1412 BEGIN SPANISH II NON-NATIVE 3025 1126 T R 10 Jesus De Leon SPAN jdeleon9@example.edu

Community College Survey of Student Engagement

Random Sampling Process

Center for Community College Student Engagement

The Random Sampling Process• Campus Coordinator submits CMDF to CCSSE Liaison via e-mail as an

Excel attachment.

• CCSSE cleans the file and standardizes the format.

• Courses meeting at the same time, place, and date are automatically combined into a single course.

• Courses with 3 students or less are removed from the file.

• CCSSE pulls random sample.

• College Liaison e-mails random sample to Campus Coordinator.

• Campus Coordinator reviews sample and e-mails CCSSE Liaison with confirmation of approval of random sample.

• Campus Coordinator e-mails sample file to Survey Administrator(s).

• CCSSE creates and ships class packets (Note: with the exception of quarter schools, which are completed first, class packets are completed in the order in which samples are approved. Surveys are typically received within two weeks of the sample confirmation date).

Center for Community College Student Engagement

Target Sample Size: Approximately 160%Enrollment

categoryTarget

sample size160% of target Average

numberof classes

Fewer than 1,500

TBD TBD TBD

1,500–4,499 600 960 56

4,500–7,999 800 1,280 67

8,000–14,999 1,000 1,600 73

15,000–21,999 1,200 1,920 85

22,000 or more 1,500 2,400 99

Community College Survey of Student Engagement

Survey Materials

and Survey Administration

Center for Community College Student Engagement

Survey Packet Materials

• Each sampled course will have an envelope that contains

• Class Information Sheet

• Survey Administration Script

• CCSSE Program Code Sheet

• CCSSE Special-Focus Items or combination CCSSE Special-Focus Items and Custom Survey Items

• Surveys

• You will also receive pencils, 100 supplemental surveys, UPS pre-paid return shipping labels, and neon return address labels

Center for Community College Student Engagement

2011 CCSSE Special-Focus Items • Participants will be included in a national study—free of charge— focused on community college students’ participation in “promising practices.”

• Items focus on the following topics: registration, orientation, freshman seminars, learning communities, success courses, developmental coursework, placement, explanation of policies, academic planning, group learning, tutoring, and supplemental instruction.

• A total of 20 items will be added to the 2011 administration. Review the items at http://www.ccsse.org/aboutsurvey/CCSSE_2011_Special_Focus_Items_FINAL.pdf.

Please note: If your college has opted to add custom survey items to your administration, or your college is participating as part of a consortium that is adding custom survey items, your college will receive the first five “promising practices” items, in addition to your custom survey items.

In-class Survey AdministrationSurvey Administrator Responsibilities

• Distribute survey materials and #2 pencil to each student.

• Read and follow the procedures outlined in the Survey Administration Script.

• Complete and sign the Class Information Sheet.

• Collect completed surveys and pencils, and recycle any unused surveys and ancillary materials.

• Return completed surveys, along with the Class Information Sheet, in their original envelope to the Campus Coordinator.

• Send “Thank You” notes to participating instructors.

Community College Survey of Student Engagement

Returning Completed Surveys

Community College Survey of Student Engagement

Not Recommended

Recommended

• CCSSE highly recommends returning surveys in multiple shipments rather than returning all completed surveys in a single box.

• Return completed surveys WEEKLY to CCSSE in the corresponding course envelopes (along with Class Information Sheets).

• Do not return unused surveys, Program Code Sheets, Special-Focus Item sheets, or pencils.

• Use pre-paid UPS shipping labels included in your survey shipment. If you lose them or need more, contact your CCSSE Liaison.

• Campus Coordinator should record UPS tracking information and track delivery of surveys.

• Deadline to return surveys is May 18, 2011.

Community College Survey of Student Engagement

Deliverables

Deliverables

Community College Survey of Student Engagement

• The Center mails multiple print copies of the Key Findings booklet—an executive summary of college-specific CCSSE results— to college presidents on July 31, 2011.

• The Center provides Presidents and Campus Coordinators access to the electronic reporting website on July 31, 2011.

Community College Survey of Student Engagement

Questions? Please contact your assigned CCSSE Liaison.

Courtney Adkins(512) 475-6142adkins@ccsse.org

April Juárez(512) 232-3744juarez@ccsse.org

Sandra Shannon(512) 471-6907shannon@ccsse.org