View
238
Download
0
Category
Preview:
Citation preview
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 1
FY16 & FY17 Biennial Budget Operational Planning
January 8, 2015
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 2
Milwaukee Public Schools 2015-16 Amended Adopted Budget
Five Year Projections The District prepares five-year projections by statutory fund as part of the spring budget process for the
following fiscal year. The District also develops a forecast in November/December, in part to help set the
parameters for budget planning. These five-year projection tables shown in Charts 4.17 (Operations
Fund), 4.18 (Nutrition Services Fund), 4.19 (Construction Fund) and 4.20 (Extension Fund) were created in
the spring of 2015 and reflect 2015-16’s Proposed Budget. These forecasts will be updated as part of the
2016-17 budget process.
Operations Fund – Five Year Projection Chart 4.20 shows an estimate of revenues and expenditures in the Operations Fund (general and debt)
for each year through 2019-20. Information includes a.) the Final Amended Adopted Budget for
2014-15, b.) the Proposed Budget for 2015-16, c.) an early estimate of revenues and expenditures for
each year 2016-17, 2017-18, 2018-19, 2019-20.The column at the far right compares the long-term
estimate of 2019-20 to the 2014-15 Amended Adopted Budget.
Chart 4.20 Operations Fund – Five Year Projection
Coupled with other projections for the revenue limit, MPS can estimate a $20.8 million decrease in school
operations revenue from 2014-15 through 2019-20. This is primarily due to projected declines in
enrollment and the State’s recent history of limiting school district revenues.
While the District will experience staffing efficiencies to coincide with the changes in enrollment, school
operations expenditures are expected to increase by $88.1 million between 2014-15 and 2019-20. The
primary driver of the cost increase is medical inflation, which is projected to increase 7%, compounded
annually, over the next 5 years. The administration is aggressively pursuing options and alternatives to
increase enrollment and contain costs, which will help MPS avoid the projected deficits if we otherwise
maintain our status quo.
4-33
Milwaukee Public Schools 2015-16 Amended Adopted Budget
Nutrition Services Fund – Five Year Projection The School Nutrition Services fund includes a major component, food, where general inflation and more
stringent nutritional requirements may outpace the rate of reimbursement. In 2015-16, MPS will be in its
2nd year of participating in the CEP, wherein high-poverty districts serve free meals to all students. The
number of meals funded by the federal program has increased significantly.
Chart 4.21 shows an estimate of revenues and expenditures in the School Nutrition Fund for each year
through 2019-20. Information includes a.) the Final Amended Adopted Budget for 2014-15, b.) the
Proposed Budget for 2015-16, c.) an early estimate of revenues and expenditures for each year 2016-17,
2017-18, 2018-19, 2019-20. The column at the far right compares the long-term estimate of 2019-20 to
the current year’s Proposed Budget.
Chart 4.21 Nutrition Services Fund – Five Year Projection
Construction Fund – Five Year Projection The Construction Fund Projection assigns limited resources available for maintenance and remodeling.
The administration will continue to develop alternate resources to ensure our buildings are safe,
welcoming, and conducive to learning.
MPS has established a “trust” that is funded with a transfer from the general fund. The contribution from
Fund 10 to Fund 46 (Long-term Capital Improvement Trust Fund) is recorded as an expenditure for shared
cost and equalization aid purposes. Future expenditures from Fund 46 are not part of shared costs. MPS
would be prohibited from removing money deposited into Fund 46 for a period of five years after the fund
is created. After the initial five year wait period is over, funds may only be used for the purposes identified
4-34
Milwaukee Public Schools 2015-16 Amended Adopted Budget
in the Board’s approved long-term capital improvement plan. Fund 46 assets may not be transferred to
any other school district fund.
Chart 4.22 shows an estimate of revenues and expenditures in the Construction Fund for each year
through 2019-20. Information includes a.) the Final Amended Adopted Budget for 2014-15, b.) the
Proposed Budget for 2015-16, c.) an early estimate of revenues and expenditures for each year 2016-17,
2017-18, 2018-19, 2019-20.The column at the far right compares the long-term estimate of 2019-20 to
the current year’s Proposed Budget.
Chart 4.22 Construction Fund – Five Year Projection
To address deferred maintenance and the expansion of successful academic environments, borrowing is
included in the 2017-18 Construction Fund revenues. The related debt service is added to 2018-19 and
2019-20 in the Operations Fund.
Extension Fund – Five Year Projection For purposes of the five-year projection, the tax levy revenue has been held constant. In the fall of each
year, the Board has the opportunity to set the levy for this fund in the context of the District’s overall
levy. Using fund balance, (a.k.a applied surplus), is only possible for a couple of years and will diminish
the District’s overall financial position.
4-35
Milwaukee Public Schools 2015-16 Amended Adopted Budget
Chart 4.23 shows an estimate of revenues and expenditures in the Extension Fund for each year through
2019-20. Information includes a.) the Final Amended Adopted Budget for 2014-15, b.) the Proposed
Budget for 2015-16, c.) an early estimate of revenues and expenditures for each year 2016-17, 2017-18,
2018-19, 2019-20. The column at the far right compares the long-term estimate of 2019-20 to the current
year’s Proposed Budget.
Chart 4.23 Extension Fund – Five Year Projection
Summation of Five-Year Projections Fiscal Year 2016-17 financial realities, as seen in the forecasts above, demonstrate that the District needs
to proceed with a high degree of fiscal caution. Concerns about declining enrollment and continued
revenue pressures remain. Allowing for modest inflationary increases, and recognizing medical inflation
at a higher rate, results in projected expenditures exceeding revenues by over $30 million in the
Operations fund alone.
The District has responded to demands for high quality programs in suitable facilities by authorizing a few
remodel expansion sites. Specifically, a new site for Rufus King Middle School, one Montessori site
expansion is scheduled to be ready for the 2016-17 school year and a second Montessori site expansion
is scheduled to be ready for the 2017-18 . While there is more need for such strategic investments,
revenue trends point toward limited options for 2016-17.
Expenditures The Office of Finance and other administrative offices carefully scrutinize the District’s expenditures by
type (object) and by department (project). Key district fiscal policies which guide the District’s stewardship
of resources are listed at the end of this section. The following is a presentation of actual expenditures for
2013-14 and 2014-15 and budgeted 2015-16 expenditures by object and by office.
4-36
Budget & Operational Planning
Strategy
Vision
Mission/Goals
Work Processes
Competencies
Culture
Structure
Metrics
Action Steps
1. Day-to-Day Work
2. Projects
3. Customer Service
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 3
Operational Planning
Mission Milwaukee Public Schools is a diverse district that welcomes all students, preparing
them for success in higher education, post-educational opportunities, work, and citizenship.
Vision
Milwaukee Public Schools will be among the highest student growth school systems in the country. All district staff will be committed to providing an educational
environment that is child-centered, supports achievement, and respects diversity. Schools will be safe, welcoming, well-maintained and accessible community centers
meeting the needs of all. Relevant, rigorous and successful instructional programs will be recognized and replicated. The district and its schools will collaborate with
students, families and community for the benefit of all.
Goals
Academic Achievement
Student, Family & Community Engagement
Effective & Efficient Operations
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 4
Operational Planning
Organization-Wide Strategies
1. Closing the Gap
2. Educating the Whole Child
3. Rethinking High Schools
4. Redefining the MPS Experience
5. Re-envisioning Partnerships
6. Community Outreach/ Communication
7. Workforce Development
8. Organizational Processes
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 5
Academic Achievement 1. Closing the Gap
A. Ensuring Equity, Access and Opportunity
B. Implementing the District Improvement Plan
C. Redesigning Curriculum
D. Creating Supports for Low Performing Schools
2. Educating the Whole Child
A. Utilizing Case Management and Trauma Informed Care Strategies
B. Promoting Healthy Choices
C. Redefining Extended Learning Opportunities
D. Expanding Early Childhood Educational Opportunities
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 6
Academic Achievement 3. Rethinking High Schools
A. Redesigning Leadership and Infrastructure
B. Expanding Workforce Readiness Preparation
C. Rewriting Promotional Standards
D. Engaging Alumni Associations
4. Redefining the MPS Experience
A. Expanding Fine Arts
B. Expanding Athletic Programs
C. Expanding Learning Journeys D. Strengthening Student Clubs, Associations and Organizations
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 7
Student, Family and Community Engagement
5. Re-envisioning Partnerships A. Reconstituting the MPS Foundation B. Developing Infrastructure to Cultivate Backbone Organizations C. Empowering Parents D. Visualizing Schools as Learning Communities (Systems Thinking) 6. Community Outreach/Communication A. Executing MPS Branding and Awareness Campaign B. Implementing MPS Customer Service Plan C. Developing Internal Communications Plan D. Developing External Communications Plan
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 8
Effective and Efficient Operations
7. Workforce Development A. Creating Career Pathways and Staffing Pipelines B. Promoting Employee Wellness C. Redefining Employee Compensation and Eval. Systems
D. Strengthening Diversity
8. Organizational Processes A. Expanding Strong Academic Programs Through Regional Development Strategies B. Conducting Asset Mapping C. Creating Standard Operating Procedures
D. Utilizing Decision Matrix
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 9
White Papers
• A series of white papers, developed by district staff and other stakeholders, will inform FY16 and FY17 budget and operational decisions. These papers organize into eight “big idea” categories that align directly to one of the three district strategic plan goals. Each white paper will identify activities organized around common goals and measureable objectives.
• A sponsor and leader have been identified for each project. Each project leader will be supported by a project team made up of district, school and community stakeholders. Project teams should not have more than seven members. An operational planning support team also will serve as a resource to each project team throughout the white paper development.
• Each white paper will start with the big picture and lead readers to the proposed activities. The goal of each white paper is to lead the reader toward the conclusion that the proposed measureable objective and activities will best address district needs.
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 10
Budget Timetable
January Discuss budget process and collect data needed to establish preliminary allocations.
Launch development of a series of white papers, to be written by district staff and
other stakeholders to inform budget and operational decisions.
Administration & All Offices
Strategic Planning and Budget Committee
Board
MPS Stakeholders
February Listening session to collect additional stakeholder feedback on budget process and
district needs.
Administration
MPS Stakeholders
March Schools and departments prepare proposed budgets. Administration
April Superintendent's proposed budget is finalized and assembled for publication. Administration
May
Proposed budget released.
Public hearings on proposed budget.
Statutory public hearing notice published.
Statutory hearing on proposed budget.
Board members submit and take action on possible amendments to the proposed
budget.
Administration
Office of Board Governance
Strategic Planning and Budget Committee
Board
June Board takes action on proposed budget.
Board Clerk transmits adopted budget to the Milwaukee Common Council.
Administration
Office of Board Governance
Board
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 11
Budget Parameters Recommendation
The Administration recommends that the FY16 proposed budget:
• be prepared based on current law;
• include continued exploration of base-building raises for all employees; and
• maximize the revenue limit.
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 12
FY16 & FY17 Biennial Budget Operational Planning
MPS Board of School Directors Michael Bonds, Ph.D., President, District 3 Meagan Holman, Vice President, District 8 Mark Sain, District 1 Jeff Spence, District 2 Annie Woodward, District 4 Larry Miller, District 5 Tatiana Joseph, Ph.D., District 6 Claire Zautke, District 7 Terrence Falk, At-Large
Senior Team Darienne B. Driver, Ed.D., Superintendent Erbert Johnson, CPA, Chief of Staff Karen R. Jackson, Ph.D., Chief Human Capital Officer Ruth Maegli, Chief Innovation Officer and Acting Chief Academic Officer Michelle Nate, CPA, Chief Operations Officer Gerald Pace, Esq., Chief Financial Officer Keith Posley, Ed.D., Chief School Administration Officer Sue Saller, Executive Coordinator, Superintendent’s Initiatives
Attachment 1: FY16 & FY17 Biennial Budget Operational Planning
1 of 13
Recommended