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51489715.v1
REQUEST FOR PROPOSALS
NO. 17-26
ASSISTANCE UNDER SECTION 8
PROJECT-BASED VOUCHER PROGRAM FOR
EXISTING HOUSING UNITS
Housing Authority of the City of Fort Myers
4224 Renaissance Preserve Way
Fort Myers, FL 33916
Marcus D. Goodson, Executive Director
Re-Issue Date:
December 2, 2017
Deadline to Submit Questions:
December 12, 2017
5:00 p.m., Local Time
Proposal Due Date: December 18, 2017
5:00 p.m., Local Time
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
The Housing Authority of the City of Fort Myers ("HACFM") recognizes a need for mixed income
and low income affordable housing in Lee County. HACFM estimates that it will be able to
provide assistance under HACFM's Section 8 Project-Based Voucher ("PBV") Program (the
"Program") for up to 70 units of affordable housing for families and individuals under the
Program and will target existing housing units in the area. HACFM may use up to 20% of its
budget authority for PBV assistance.
Accordingly, HACFM is inviting interested parties ("Respondents") to submit Proposals
("Proposals") in response to this Request for Proposals (this "RFP") to receive rental assistance
under the Program for existing units. Respondents must have multi-family affordable rental
development(s) located within the geographic boundary of Lee County. HACFM reserves the
right to award multiple contracts or a single contract, as deemed to be in the best interest of
HACFM and consistent with HACFM's mission to provide quality, affordable housing that
enhances the lives of our residents and promotes their independence.
PBVs are a component of HACFM's Housing Choice Voucher Program. HACFM will provide
PBV assistance to specific housing units if the owner agrees to set-aside a portion of the units in
an existing development. However, no more than 25 percent of the units in a family building may
receive PBV assistance, unless such units are: (i) units in a single-family building; or (ii) excepted
units which are units in a multifamily building for Qualifying Families. Qualifying Families means
Elderly and/or Disabled families or Families that are receiving supportive services. All units must
meet U.S. Department of Housing and Urban Development ("HUD") Housing Quality Standards
(HQS) and all rents must be considered reasonable by HACFM according to the HUD guidelines
for such.
HACFM will evaluate and score all Proposals that meet the threshold requirements and scoring
factors for award described in this RFP. Threshold requirements for participation are listed in
Section II of the RFP.
Proposals that meet the threshold criteria will be further scored based on proven management
experience, property maintenance experience, financial responsibility, and condition of the
property.
Prior to executing a Housing Assistance Payments ("HAP") contract, selected units will be
inspected to ensure they meet HUD's HQS and an environmental review will be conducted by the
responsible entity under 24 C.F.R. Part 58 (unless such responsible entity determines that
assistance under this RFP does not warrant such a review under the National Environmental Policy
Act or 24 C.F.R. Part 58).
HACFM may only enter into a HAP contract for existing housing once it has determined that the
site complies with the HUD required site and neighborhood standards pursuant to 24 C.F.R.
983.57(d).
Respondents should note that upon execution of the HAP contract, the Respondent will be required
to comply with federal requirements imposed therein. A copy of the form of HAP contract may
be requested from HACFM prior to the submission of Proposals. Any HAP contract entered into
REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
between the HACFM and the successful Respondent shall be in a term not to exceed fifteen (15)
years. Please note that payments under a HAP contract are subject to the availability of funding
under the annual contributions contract between HUD and HACFM.
Proposal packets are available on the HACFM website at http://hacfm.org.
Questions regarding the Proposals must be submitted in writing, via e-mail, to Cheryl L. LaBelle,
Executive Assistant to Executive Director, at cheryl@hacfm.org. Questions are to be submitted
no later than one (1) week prior to the Proposal due date. In addition, an e-mail contact should be
provided to HACFM in the case of addendums or necessary correspondence during the RFP
process.
Proposals are due to HACFM on December 18, 2017 and must be received by 5:00 p.m., local
time. Proposals will not be read aloud. Late Proposals will not be accepted. Faxed Proposals will
not be accepted. Please submit one original and three copies of your Proposal, by FedEx or other
nationally recognized carrier, or by hand delivery to: HACFM located at 4224 Renaissance
Preserve Way, Fort Myers, FL 33916, Attention: Cheryl L. LaBelle.
Only Proposals submitted in response to this RFP will be considered. Submitted Proposals must
respond to all requirements as outlined in this RFP; incomplete Proposals will not be reviewed.
No Proposal shall be withdrawn for a minimum period of 90 days following the Proposal deadline
without the consent of HACFM.
Minority-owned and women-owned business enterprise businesses are encouraged to respond to
this solicitation.
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Table of Contents
Page
OVERVIEW OF PROJECT-BASED VOUCHERS FOR EXISTING UNITS ............................. 1
SPECIFIC PARTICIPATION REQUIREMENTS ........................................................................ 2
HOW TO SUBMIT YOUR PROPOSAL ....................................................................................... 5
PROPOSAL CONTENTS .............................................................................................................. 6
SCORING/EVALUATION OF PROPOSAL .............................................................................. 10
PROPOSAL FORMS ENCLOSED .............................................................................................. 12
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 1
I. OVERVIEW OF PROJECT-BASED VOUCHERS FOR EXISTING UNITS
Project-based vouchers ("PBV") are a component of Housing Authority of the City of Fort Myers'
("HACFM") Section 8 Housing Choice Voucher Program. HACFM intends to partner with private
landlord(s) to offer up to 70 of its PBVs for assistance to proposed existing housing units for low-
income families and individuals who meet the income limits and other requirements of HACFM's
Section 8 program.
HACFM will refer low-income families and individuals, who have already applied to HACFM for
housing choice vouchers and are on HACFM's waiting list to properties that have PBV assistance
when units become vacant. If such applicants are determined to be eligible for admission, owners
will select applicants for occupancy of a particular unit after screening each such applicants. Each
month, HACFM will pay the owner a maximum amount of housing assistance equal to the lesser
of: (i) the amount generally needed to rent a moderately priced unit in the local housing market
minus 30% of the household monthly adjusted income; or (ii) the gross rent for the unit minus
30% of the household monthly adjusted income.
Under the PBV program, HACFM enters into a Housing Assistance Payments ("HAP") contract
with the owner for specified units and for a specified term. The HAP contract will be for no more
than a 15-year term that is dependent on availability of funding under HACFM's Annual
Contributions Contract with HUD. The HAP contract establishes the initial rents and describes
the responsibilities of HACFM and the owner. Rents are set based upon market comparables and
may not exceed 110% of the published existing housing Fair Market Rents ("FMR") without HUD
approval. HUD may approve exception rents up to 120% of the FMR in some areas. In addition,
the HAP contract establishes the minimum housing quality standards that all units must meet
before assistance can be paid on behalf of a person or family. These standards must be maintained
throughout the term of the assisted tenancy.
HACFM will provide PBV assistance with the goal of deconcentrating poverty and expanding
housing and economic opportunities to the maximum extent feasible and in accordance with
HACFM's mission statement. PBV assistance will be provided in compliance with HACFM's
PBV assistance policies and with all applicable laws and regulations.
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 2
II. SPECIFIC PARTICIPATION REQUIREMENTS
1. To be Considered for Participation, at a Minimum, the Respondent Must Meet
Threshold Requirements. HACFM will evaluate and score all Proposals for assistance that
meet the threshold requirements and scoring factors for award described in the Proposal for
the Program. Threshold requirements for participation are:
• Property must be located in Lee County, FL;
• Proven ownership of the site or control of proposed site by deed, purchase contract,
purchase option, pre-lease agreement or long-term lease agreement where such control
extends through the proposed date for acquiring title to the site;
• Evidence that owner will dedicate units awarded PBV assistance under this RFP to serving
low-income households and will provide supportive services to such households;
• Compliance with Fair Housing and Civil Rights Laws; and
• Proof that the Respondent has not been deemed ineligible for participation in any HUD
programs.
Proposals that meet threshold criteria will be further scored based on proven management
experience, property maintenance experience, financial responsibility, and condition of the
property.
2. Income Mix. No more than 25 percent of the units in a building may receive PBV assistance.
Single-family dwellings are exempt from the 25 percent limit. Units reserved for elderly
(age 62 and older), disabled families and/or units for families receiving supportive services
are also exempt from the 25 percent limit.
3. Resident Choice and Continued Assistance. Persons or families occupying units with PBV
assistance have the right to move after one year with a Housing Choice Voucher (HCV).
When a family chooses this option, they will replace their current section 8 subsidy with a
HCV and someone from the waitlist will be eligible for the PBV units. This will ensure that
the number of PBVs in the HAP agreement remain intact for the duration of HACFM's
contract with the owner.
4. HAP Contract. HACFM's form of required HAP contract is included and made a part hereof
as Attachment C.
5. Contract Term and Extension. HACFM may enter into a HAP contract with the owner for
an initial term of anywhere from one to fifteen years which shall be negotiated with the owner
on a case-by-case basis. The initial contract may be extended for the period that HACFM
considers appropriate to achieve long-term affordability or to expand affordable housing
opportunities. At HACFM's option, the initial contract may bind the owner to accept
extensions offered by HACFM.
6. HQS and Inspections. Each unit identified to receive PBV assistance must pass a Housing
Quality Standards ("HQS") inspection before a HAP contract may be signed. PBV contracts
are subject to the same annual inspection requirements as Housing Choice Vouchers.
REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 3
7. Rent. HACFM's contract with the owner sets the rent for each unit with PBV assistance.
The amount of the rent may not exceed the lower of the applicable maximum level, as
explained below, or the "reasonable" rent based on the rents charged for comparable
unassisted units in the area. The applicable maximum is the maximum voucher payment
standard which is up to 110 percent of the HUD-determined FMR. In some cases, HUD may
approve, at its discretion, exception rents for as much as 120 percent of the HUD-determined
FMR.
8. Rent Increases. Rent increases during the term of the contract may be approved by HACFM
so long as the increased rents do not exceed the above rent limits and are deemed reasonable.
HUD's annual adjustment factors do not apply.
9. Individual or Family share of the Rent. Individuals or families with PBVs pay 30 percent
of their adjusted income for rent and utilities.
10. Waiting List. HACFM will maintain a separate waiting list for PBV assistance. Owners
are responsible for selecting tenants for units assisted with PBVs from among the persons or
families referred by HACFM from its waiting list. An owner may refer persons or families
that apply directly to the development, to HACFM to be placed on the waiting list. No person
or family is required to accept PBV assistance; persons or families that reject an offer of PBV
assistance or are rejected by the owner and are on the tenant-based list retain their place on
that list. HACFM will not permit owners to maintain their own waiting lists for units
receiving PBV assistance.
11. Vacancy Payments. As an incentive for owners to enter into PBV contracts, HACFM may
provide vacancy payments to an owner. The HAP contract with the owner will contain any
such agreement, including the amount of the vacancy payment and the period for which the
owner will qualify for these payments. However, in the event vacancy payments are made,
HACFM and owners must seek to reduce the need for such payments, and such payments
will not be made if the vacancy is the fault of the owner (e.g., the unit does not pass re-
inspection or HACFM refers at least three persons or families to the owner, but the owner
refuses to select any of them). HACFM has discretion to reduce the number of units under
a PBV contract if no person or family accepts a unit within 120 days of the owner's notice to
HACFM of the vacancy.
12. Targeting. Tenant-based voucher eligibility and targeting rules apply to PBV assistance.
This means that the income of persons or families selected for PBV units is considered in
determining whether HACFM has complied with the requirement that at least 75 percent of
new admissions to the voucher program each year must have incomes at or below 30 percent
of the area median income.
13. Location. HACFM will provide PBV assistance with the goal of deconcentrating poverty
and expanding housing and economic opportunities to the maximum extent feasible and in
accordance with HACFM mission statement. Proposed developments must meet HUD Site
and Neighborhood Standards for existing units as set forth at 24 CFR 983.57(d). Proposed
REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 4
developments located in close proximity to social, recreational, educational, commercial,
and/or health facilities and services, and other municipal facilities and services will be scored
favorably.
14. HACFM Opportunity Areas. It is HACFM's goal to select sites for PBV assistance that
provide for deconcentrating poverty and expanding housing and economic opportunities. In
complying with this goal, HACFM will limit approval of sites for PBV assistance in census
tracts that have poverty concentrations of 20 percent or less. However, HACFM will grant
exceptions to the 20 percent standard where HACFM determines that the PBV assistance
will complement other local redevelopment activities designed to deconcentrate poverty and
expand housing and economic opportunities in census tracts with poverty concentrations
greater than 20 percent, such as sites in:
• A census tract in which the proposed development will be located in a HUD-designated
Enterprise Zone, Economic Community, or Renewal Community;
• A census tract where the concentration of assisted units will be or has decreased as a
result of public housing demolition and HOPE VI redevelopment;
• A census tract in which the proposed development will be located is undergoing
significant revitalization as a result of state, local, or federal dollars invested in the area;
• A census tract where new market rate units are being developed where such market rate
units will positively impact the poverty rate in the area;
• A census tract where there has been an overall decline in the poverty rate within the past
five years; or
• A census tract where there are meaningful opportunities for educational and economic
advancement.
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 5
III. HOW TO SUBMIT YOUR PROPOSAL
Deadline and Submittals
Proposals are due December 18, 2017, and must be received by 5:00 p.m., local time, at the
HACFM located at 4224 Renaissance Preserve Way, Fort Myers, FL 33916, Attention: Cheryl L.
LaBelle.
Proposals will be opened after the deadline and will not be read aloud. Packages arriving after
5:00 p.m., local time on the due date will not be accepted. Faxed Proposals will not be accepted.
Submitted Proposals must respond to all requirements as outlined in this RFP; incomplete
Proposals will not be reviewed.
Please submit one original and three copies of your Proposal. Please tab your Proposal as required
(see Proposal Contents below). Submissions must arrive in sealed packages marked with the
following:
• Title: Request for Proposals for Assistance Under the Section 8 Project-Based Voucher
Program for Existing Housing Units RFP No. 17-26.
• Respondent's Name and Address
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 6
IV. PROPOSAL CONTENTS
Omission of any of the following information, documents or certifications will render the Proposal
non-responsive. All Proposals shall contain the following:
Tab 1 Form of Proposal (Attachment A). (INCLUDE: enclosed form 1. Proposal Form and
Schedule of Buildings Proposed for Assistance.)
Tab 2 Threshold Requirements.
1. Letter of Interest. Respondent's submittals shall be accompanied by a Letter of
Interest on the Respondent's letterhead. The letter should state the Respondent's
understanding of the engagement, the commitment to perform the work, if any,
expeditiously, a brief statement indicating why the Respondent believes itself to be
best qualified to perform the engagement, a description of the circumstances
justifying why the project-basing of the proposed units (rather than tenant-basing
the same amount of assistance) will expand housing and economic opportunities,
and a statement that the response is firm and irrevocable for 90 days.
2. Proven Ownership or Control of Property Proposed for Project-Based
Assistance.
3. Evidence of Unit Dedication to Low Income Individuals and Families and
Ability to Provide Supportive Services to Such Households. Please include a
detailed description of the supportive services being provided to residents at the
buildings proposed for assistance.
4. Certification of Compliance with Fair Housing and Civil Rights Laws. (Use
enclosed form 2. Certification of Previous Compliance with Fair Housing and Civil
Rights Laws.)
All Respondents and their employees must comply with all Fair Housing and Civil
Rights Laws, statutes, regulations and executive orders as enumerated in 24 CFR
5.105(a).
The Respondent will not be eligible for consideration if the Respondent—
• Has been charged with a systemic violation of the Fair Housing Act by HUD
alleging ongoing discrimination;
• Is a defendant in a Fair Housing Act lawsuit filed by the Department of Justice
("DOJ") alleging an ongoing pattern or practice of discrimination; or
• Has received a letter of noncompliance findings under Title VI, Section 504, or
Section 109
REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 7
HACFM will not score or rank a Proposal if the charge, lawsuit, or letter of findings
has not been resolved to the satisfaction of HACFM before the Proposal deadline
stated in the RFP for Program. HACFM's decision regarding whether a charge,
lawsuit, or a letter of findings has been satisfactorily resolved will be based upon
whether appropriate actions have been taken to address allegations of ongoing
discrimination in the policies or practices involved in the charge, lawsuit, or letter
of findings.
5. Certification that the Respondent has not been deemed ineligible for
participation in federal and HUD programs. (Use enclosed form ------ 3.
Certification of Eligibility for Participation in Federal and HUD Programs.)
The Respondent will not be eligible for consideration if the Respondent:
• Has had its participation in federal programs limited;
• Has been debarred from participation in federal programs;
• Has been charged with fraud or abuse of a Section 8 program;
• Is a defendant in a fraud or abuse lawsuit filed by the DOJ, HUD or HACFM
alleging fraud or abuse; or
• Has received a letter from the DOJ, HUD or HACFM alleging fraud or abuse.
HACFM will not score or rank a Proposal if the charge, lawsuit, or letter of findings
has not been resolved to the satisfaction of HACFM before the Proposal deadline
stated in the RFP. HACFM's decision regarding whether a charge, lawsuit, or a
letter of findings has been satisfactorily resolved will be based upon whether
appropriate actions have been taken to address allegations of fraud or abuse in the
policies or practices involved in the charge, lawsuit, or letter of findings.
Tab 3 Property Requirements.
1. The Proposal for PBV assistance must provide a schedule of buildings indicating
that the units proposed for participation in the PBV program to allow HACFM to
establish that the development is within the guidelines of the program – please be
sure to indicate if the units are:
• In a single-family dwelling; or
• Reserved for elderly/disabled individuals and families and/or for households
receiving supportive services.
REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 8
(Use enclosed form --- 1. Proposal Form and Schedule of Buildings Proposed for
Assistance --- and describe any proposed exception to the 25 percent per building
cap)
2. A certification must be submitted that the building(s) and unit(s) are in good
condition and capable of passing an HQS inspection before the HAP contract is
signed.
3. A letter from the local code enforcement agency must be submitted stating that the
building(s) and unit(s) meet all local building and health codes and that there are
no outstanding violations of the local or State health or housing codes for the
proposed assisted building(s).
4. If the building was built before January 1, 1978, the owner must submit a
certification that the building(s) and unit(s) are lead free as required by Federal
regulations.
5. A letter signed by the owner must be submitted that assistance will not be attached
to a unit that is occupied by an owner.
6. The owner must submit a schedule of rents for the units that are proposed for
assistance which are reasonable in comparison to other nonsubsidized rents for
comparable units in the area.
7. The owner must provide a letter from the local taxing agency that property taxes
for the proposed assisted building(s) are current.
8. A statement identifying:
• The number of persons (families, individuals) occupying the property on the
date of the submission of the Proposal and such persons' eligibility to
participate in HACFM's Section 8 program;
• The owner's plan for managing and maintaining the units; and
• The proposed term of the HAP contract.
Tab 4 Management Capability.
The Respondent must provide proof that it has adequate staff and capability to:
1. Perform routine management functions including: screening and selecting tenants,
maintaining the property, collecting rent and handling tenant complaints.
2. Comply with all requirements of the HAP contract.
REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 9
3. Honor the lease agreement with the resident.
4. Maintain the unit at all times so it passes HACFM's Housing Quality Standards.
5. Collect only the amount of rent from the tenant specified in the lease and/or HAP
contract or any interim Notice of Change amendments to the HAP contract.
6. Notify HACFM immediately if the tenant vacates the unit.
7. Immediately report to HACFM if any utilities are disconnected, whether paid for
by the owner or tenant.
8. Select Respondents by applying income targeting requirements which provides, in
general, that in any HACFM fiscal year, at least 75 percent of the families selected
must be families whose annual income does not exceed 30 percent of median
income for the area, as determined by HUD.
Financial Responsibility.
Provide two preceding fiscal years' financial statements of the Respondent prepared by a
Certified Public Accountant. If the Respondent is newly organized such that financials
are not yet available, the financials of the controlling entity (e.g., the managing general
partner of a newly organized single purpose limited partnership) shall instead be
provided.
Tab 5 Other Submission Requirements.
In addition to the above, the Respondent must submit the following certifications:
a. Non-Collusive Affidavit (enclosed Form 4.)
b. Certificate of Non-Organizational Conflict of Interest (enclosed Form 5.)
c. Certification of Respondent Regarding Debarment, Suspension and Other
Responsibility Matters (enclosed Form 6.)
d. Certification Regarding Lobbying (enclosed Form 7.)
e. Certification of Respondent Regarding Section 3 Requirements / Utilization of
Disadvantaged (DBE), Minority (MBE) and Women (WBE) Business Enterprises
(Attachment B)
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 10
V. SCORING/EVALUATION OF PROPOSAL
HACFM will select owners and property that best meets the community's needs using the
following Proposal process:
1. Scoring Panels. To review and score Proposals, HACFM will establish a scoring panel.
This panel may include persons not currently employed by HACFM.
2. Threshold Requirements. HACFM will review each Proposal to determine whether it
meets all of the threshold requirements. If the Proposal does not meet the threshold
requirements, it may not be scored or ranked.
3. Scoring. HACFM will evaluate and score all Proposals for assistance that meet the threshold
requirements according to the scoring factors below. The scoring of the Proposals for
technical merit or threshold compliance will include any owners, employees, agents,
consultants, and members of boards of directors.
4. Ranking. HACFM will rank all Respondents who meet the threshold requirements by
assigning points to each of the scoring criteria requirements. Ranking will be given with
those Respondents by points assigned.
5. Negotiations. Unless there is no need for negotiations with any of the Respondents,
negotiations shall be conducted with Respondents who submit Proposals determined to have
a reasonable chance of being selected for award, based on the evaluation factors as specified
in the RFP. Such Respondents shall be accorded fair and equal treatment with respect to any
opportunity for negotiation and revision of Proposals. The purpose of negotiations shall be
to seek clarification with regard to and advise Respondents of the deficiencies in the technical
aspects of their Proposals so as to assure full understanding of and conformance to the
solicitation requirements. No Respondent shall be provided information about any other
Respondent's Proposal, and no Respondent shall be assisted in bringing its Proposal up to the
level of any other Proposal. A common deadline shall be established for receipt of Proposal
revisions based on negotiations.
6. Award. After evaluation of Proposal revisions, if any, the contract(s) shall be awarded to
the responsible firm(s) whose qualification and other factors considered, are the most
advantageous to HACFM.
7. Right to Award Multiple Contracts. HACFM reserves the right to award multiple
contracts under this procurement as deemed to be in the best interest of HACFM and
consistent with HACFM vision and mission statements.
8. Right to Reject. HACFM reserves the right to reject any and all Proposals, to waive any
informality(ies) or irregularities in the Proposal process or in the Proposal submissions, or to
terminate the Proposal process at any time, for any reason whatsoever. The HACFM reserves
the right to reject and not consider any Proposal that does not meet the requirements of this
REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 11
RFP, including, but not limited to, incomplete Proposals and/or Proposals offering alternate
or non-requested qualifications. The HACFM shall have no obligation to compensate any
Respondent for any costs incurred in responding to this RFP. HACFM reserves the right to
withdraw from the RFP award process in its sole discretion.
9. Availability of Assistance. HACFM intends to make assistance available promptly
following a determination that families currently occupying any units proposed for PBV
assistance are eligible for such assistance.
10. MBE/WBE/Section 3. Minority-owned and women-owned business enterprise businesses
are encouraged to respond to this RFP. A copy of HACFM's certification for Minority-
owned and women-owned business enterprise and Section 3 policy is attached to this RFP
as Attachment B. Signed certification to be included in Tab 5 of proposal.
11. Factors For Award Used To Evaluate and Score Proposals. The points awarded for the
base scoring factors total 100.
Criteria for Existing Units Points
Property Requirements
1. Extent to which development furthers HACFM goal of
deconcentrating poverty and expanding housing and economic
opportunities
20
2. Extent to which development facilitates resident access to supportive
services and amenities for families or individuals on site or in the
immediate area, including social, recreational, educational,
commercial, and health facilities and services and other municipal
facilities and services
25
3. Extent to which units are occupied by families eligible to participate
in HACFM's Section 8 program
5
Management Capability and Experience
1. The Respondent has adequate experience and capability to manage
property in accordance with requirements of this RFP, including
experience working with low-income individuals and families
35
2. The Respondent has experience securing social service partnerships
and resources
5
3. The Respondent has experience in the marketing and management of
affordable housing
10
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
HOUSING AUTHORITY OF THE CITY OF FORT MYERS
Page 12
PROPOSAL FORMS ENCLOSED IN THIS DOCUMENT
1. Proposal Form and Schedule of Buildings Proposed for Assistance;
2. Certification of Previous Compliance with Fair Housing and Civil Rights Laws;
3. Certification of Eligibility for Participation in Federal and HACFM Programs;
4. Non-Collusive Affidavit;
5. Certificate of Non-Organizational Conflict of Interest;
6. Certification of Respondent Regarding Debarment, Suspension and Other Responsibility
Matters; and
7. Certification Regarding Lobbying.
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
1. PROPOSAL FORM AND SCHEDULE OF BUILDINGS
PROPOSED FOR ASSISTANCE
Property Owner's Legal Name:
Address:
Contact Name and Telephone Number:
Federal Employer Identification Number:
1. OWNERSHIP
A. Property Owner:
Entity Type:
Mailing Address:
Telephone:
B. Site Control (Please check the appropriate response and attach one of the following
documents as evidence of site control).
Deed Contract of Sale Option to Purchase
Pre-Lease Agreement Long-term Lease Agreement
Property Address:
2. BUILDING CHARACTERISTICS
If submission includes more than one building, complete this section for each.
Type of Building:
Number of Stories:
Available Parking: Off-Street On-Street
REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units
Units to Receive Project-Based Assistance (include number and square footage):
1-Bedroom
2-Bedroom
3-Bedroom
4-Bedroom
Other (describe)
Number of units available for elderly or disabled individuals and families and/or families
receiving supportive services:
Describe (include square footage):
Amenities and Services:
Total Number of Units in Building:
Are the units proposed for participation in the PBV program equal to or less than 25 percent
of the units in the building?
If no, are the units:
1. Located in a single-family dwelling? _____
2. Reserved for elderly individuals or families? _____
3. For households receiving supportive services? _____
Please attach a sketch of the units available for assistance.
3. GENERAL LIVING QUALITY
Please provide detailed information about proximity to social, recreational, educational,
commercial, and health facilities and services and other municipal facilities and services,
including supportive services offered to assist individuals either on or off-site.
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
2. CERTIFICATION OF PREVIOUS COMPLIANCE WITH FAIR HOUSING
AND CIVIL RIGHTS LAWS
Property Owner's Legal Name:
Address:
Contact Name and Telephone Number:
Federal Employer Identification Number:
This is to certify that the above-named property owner, its directors, and employees are in full
compliance with all Fair Housing and Civil Rights Laws, statutes, regulations and executive orders
as enumerated in 24 CFR 5.105(a).
The above-named property owner, its directors, and employees also understand that they will not
be eligible for consideration as an Respondent for assistance for existing units under the Program
if any one of the following is true:
• Has been charged with a systemic violation of the Fair Housing Act by HUD alleging ongoing
discrimination;
• Is a defendant in a Fair Housing Act lawsuit filed by the DOJ alleging an ongoing pattern or
practice of discrimination; or
• Has received a letter of noncompliance findings under Title VI, Section 504, or Section 109.
Additionally, the above-named property owner, its directors, and employees also understand that
HACFM will not score and rank a Proposal if the charge, lawsuit, or letter of findings has not been
resolved to the satisfaction of HACFM before the Proposal deadline stated in the RFP. HACFM's
decision regarding whether a charge, lawsuit, or a letter of findings has been satisfactorily resolved
will be based upon whether appropriate actions have been taken to address allegations of ongoing
discrimination in the policies or practices involved in the charge, lawsuit, or letter of findings.
TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL INFORMATION IN THIS
PROPOSAL IS TRUE AND CORRECT.
Signature
Name of Owner or Authorized Agent
Date
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
3. CERTIFICATION OF ELIGIBILITY FOR PARTICIPATION IN FEDERAL
AND HACFM PROGRAMS
Property Owner's Legal Name:
Address:
Contact Name and Telephone Number:
Federal Employer Identification Number:
This is to certify that the above named property owner, its directors, and employees have not had
participation in federal programs limited; have not been debarred from participation in federal
programs; have not been charged with fraud or abuse of a Section 8 program; is not a defendant in
a fraud or abuse lawsuit filed by the DOJ, HUD or the HACFM alleging fraud or abuse; or have
not received a letter from the DOJ, HUD or the HACFM alleging fraud or abuse in any federally-
funded program, and that the occurrence of such would render the property owner, its directors,
and employees ineligible for consideration as an Respondent for assistance under the Program.
Additionally, it is understood that the HACFM will not score and rank a Proposal if the charge,
lawsuit, or letter of findings has not been resolved to the satisfaction of the HACFM before the
Proposal deadline stated in the RFP. The HACFM's decision regarding whether a charge, lawsuit,
or a letter of findings has been satisfactorily resolved will be based upon whether appropriate
actions have been taken to address allegations of fraud or abuse in the policies or practices involved
in the charge, lawsuit, or letter of findings.
Definition of Fraud and/or Program Abuse
"Fraud" and "abuse" mean a single act or pattern of actions made with the intent to deceive or
mislead, constituting a false statement, omission, or concealment of a substantive fact. Fraud and
abuse result in the payment of housing choice voucher program funds in violation of program
requirements.
TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL INFORMATION IN THIS
PROPOSAL IS TRUE AND CORRECT.
Signature
Name of Owner or Authorized Agent
Date
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
4. NON-COLLUSIVE AFFIDAVIT
State of: ) s.s.
County of: )
being first duly sworn, deposes and says:
That he/she is the party making the foregoing bid or
Proposal, that such bid or Proposal is genuine and not collusive or HACFM; that said vendor has
not colluded, conspired, connived, or agreed, directly or indirectly, sought by agreement or
collusion, or communication or conference, with any person, to fix the Proposal price or affiant of
any other vendor, or to fix any overhead, profit or cost element of said Proposal price, or of that
of any other vendor, or to secure any advantage against HACFM or any person interested in the
proposed contract; and that all statements in said Proposal or Proposal are true.
Signature of:
Respondent, if the Respondent is an individual
Partner, if the Respondent is a Partnership
Officer, if the Respondent is a Corporation
Subscribed and sworn to before me this day of
MY COMMISSION EXPIRES , 20
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
5. CERTIFICATE OF NON-ORGANIZATIONAL CONFLICT OF INTEREST
Property Owner's Legal Name:
Address:
Contact Name and Telephone Number:
Federal Employer Identification Number:
The Respondent certifies that to the best of its knowledge and belief and except as otherwise
disclosed, he or she does not have any organizational conflict of interest which is defined as a
situation in which the nature of work to be performed under this proposed contract and the
Respondent's organizational, financial, contractual, or other interests may, without some restriction
on future activities:
(a) Result in an unfair competitive advantage to the Respondent; or,
(b) Impair the Respondent's objectivity in performing the contract work.
In the absence of any actual or apparent conflict, I hereby certify that to the best of my knowledge
and belief, no actual or apparent conflict of interest exists with regard to my possible performance
of this procurement.
Signature
Name of Owner or Authorized Agent
Date
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
Property Owner's Legal Name:
Address:
Contact Name and Telephone Number:
Federal Employer Identification Number:
1. The Respondent certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or voluntarily
excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this Proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-
year period preceding this Proposal had one or more public transactions (federal, state,
or local) terminated for cause or default; and
2. Where the Respondent is unable to certify to any of the statements in this certification, he or
she shall attach an explanation to this Proposal.
As the authorized certifying official, I hereby certify that the above specified certifications are true.
Signature
Name of Owner or Authorized Agent
Date
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
7. CERTIFICATION REGARDING LOBBYING
Property Owner's Legal Name:
Address:
Contact Name and Telephone Number:
Federal Employer Identification Number:
The Respondent and its principals certify that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, or any person for influencing or attempting to influence an officer or employee
of an agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with the awarding of any federal contract, the making of
any federal grant, the making of any federal contract, the making of any federal grant, the
making of any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts
under grants, loans, and cooperative agreements) and that all sub recipients shall certify and
disclosure accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
As the authorized certifying official, I hereby certify that the above specified certifications are true.
Signature
Name of Owner or Authorized Agent
Date
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
ATTACHMENT B
HOUSING AUTHORITY OF THE CITY OF FORT MYERS’ SECTION 3 POLICY
(See Attached)
REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units
ATTACHMENT C
HOUSING AUTHORITY OF THE CITY OF FORT MYERS’ FORM OF HOUSING
ASSISTANCE
PAYMENT CONTRACT
(See Attached)
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