ASSISTANCE UNDER SECTION 8 PROJECT-BASED VOUCHER … · 51489715.v1 REQUEST FOR PROPOSALS NO. 17-26 ASSISTANCE UNDER SECTION 8 PROJECT-BASED VOUCHER PROGRAM FOR EXISTING HOUSING UNITS

51489715.v1

REQUEST FOR PROPOSALS

NO. 17-26

ASSISTANCE UNDER SECTION 8

PROJECT-BASED VOUCHER PROGRAM FOR

EXISTING HOUSING UNITS

Housing Authority of the City of Fort Myers

4224 Renaissance Preserve Way

Fort Myers, FL 33916

Marcus D. Goodson, Executive Director

Re-Issue Date:

December 2, 2017

Deadline to Submit Questions:

December 12, 2017

5:00 p.m., Local Time

Proposal Due Date: December 18, 2017

5:00 p.m., Local Time

REQUEST FOR PROPOSALS (RFP) NO. 17-26, Assistance Under Section 8 PBV For Existing Units

HOUSING AUTHORITY OF THE CITY OF FORT MYERS

The Housing Authority of the City of Fort Myers ("HACFM") recognizes a need for mixed income

and low income affordable housing in Lee County. HACFM estimates that it will be able to

provide assistance under HACFM's Section 8 Project-Based Voucher ("PBV") Program (the

"Program") for up to 70 units of affordable housing for families and individuals under the

Program and will target existing housing units in the area. HACFM may use up to 20% of its

budget authority for PBV assistance.

Accordingly, HACFM is inviting interested parties ("Respondents") to submit Proposals

("Proposals") in response to this Request for Proposals (this "RFP") to receive rental assistance

under the Program for existing units. Respondents must have multi-family affordable rental

development(s) located within the geographic boundary of Lee County. HACFM reserves the

right to award multiple contracts or a single contract, as deemed to be in the best interest of

HACFM and consistent with HACFM's mission to provide quality, affordable housing that

enhances the lives of our residents and promotes their independence.

PBVs are a component of HACFM's Housing Choice Voucher Program. HACFM will provide

PBV assistance to specific housing units if the owner agrees to set-aside a portion of the units in

an existing development. However, no more than 25 percent of the units in a family building may

receive PBV assistance, unless such units are: (i) units in a single-family building; or (ii) excepted

units which are units in a multifamily building for Qualifying Families. Qualifying Families means

Elderly and/or Disabled families or Families that are receiving supportive services. All units must

meet U.S. Department of Housing and Urban Development ("HUD") Housing Quality Standards

(HQS) and all rents must be considered reasonable by HACFM according to the HUD guidelines

for such.

HACFM will evaluate and score all Proposals that meet the threshold requirements and scoring

factors for award described in this RFP. Threshold requirements for participation are listed in

Section II of the RFP.

Proposals that meet the threshold criteria will be further scored based on proven management

experience, property maintenance experience, financial responsibility, and condition of the

property.

Prior to executing a Housing Assistance Payments ("HAP") contract, selected units will be

inspected to ensure they meet HUD's HQS and an environmental review will be conducted by the

responsible entity under 24 C.F.R. Part 58 (unless such responsible entity determines that

assistance under this RFP does not warrant such a review under the National Environmental Policy

Act or 24 C.F.R. Part 58).

HACFM may only enter into a HAP contract for existing housing once it has determined that the

site complies with the HUD required site and neighborhood standards pursuant to 24 C.F.R.

983.57(d).

Respondents should note that upon execution of the HAP contract, the Respondent will be required

to comply with federal requirements imposed therein. A copy of the form of HAP contract may

be requested from HACFM prior to the submission of Proposals. Any HAP contract entered into

REQUEST FOR PROPOSALS (RFP) 17-26, Assistance Under Section 8 PBV For Existing Units


between the HACFM and the successful Respondent shall be in a term not to exceed fifteen (15)

years. Please note that payments under a HAP contract are subject to the availability of funding

under the annual contributions contract between HUD and HACFM.

Proposal packets are available on the HACFM website at http://hacfm.org.

Questions regarding the Proposals must be submitted in writing, via e-mail, to Cheryl L. LaBelle,

Executive Assistant to Executive Director, at [email protected]. Questions are to be submitted

no later than one (1) week prior to the Proposal due date. In addition, an e-mail contact should be

provided to HACFM in the case of addendums or necessary correspondence during the RFP

process.

Proposals are due to HACFM on December 18, 2017 and must be received by 5:00 p.m., local

time. Proposals will not be read aloud. Late Proposals will not be accepted. Faxed Proposals will

not be accepted. Please submit one original and three copies of your Proposal, by FedEx or other

nationally recognized carrier, or by hand delivery to: HACFM located at 4224 Renaissance

Preserve Way, Fort Myers, FL 33916, Attention: Cheryl L. LaBelle.

Only Proposals submitted in response to this RFP will be considered. Submitted Proposals must

respond to all requirements as outlined in this RFP; incomplete Proposals will not be reviewed.

No Proposal shall be withdrawn for a minimum period of 90 days following the Proposal deadline

without the consent of HACFM.

Minority-owned and women-owned business enterprise businesses are encouraged to respond to

this solicitation.

http://hacfm.org/



Table of Contents

Page

OVERVIEW OF PROJECT-BASED VOUCHERS FOR EXISTING UNITS ............................. 1

SPECIFIC PARTICIPATION REQUIREMENTS ........................................................................ 2

HOW TO SUBMIT YOUR PROPOSAL ....................................................................................... 5

PROPOSAL CONTENTS .............................................................................................................. 6

SCORING/EVALUATION OF PROPOSAL .............................................................................. 10

PROPOSAL FORMS ENCLOSED .............................................................................................. 12



Page 1

I. OVERVIEW OF PROJECT-BASED VOUCHERS FOR EXISTING UNITS

Project-based vouchers ("PBV") are a component of Housing Authority of the City of Fort Myers'

("HACFM") Section 8 Housing Choice Voucher Program. HACFM intends to partner with private

landlord(s) to offer up to 70 of its PBVs for assistance to proposed existing housing units for low-

income families and individuals who meet the income limits and other requirements of HACFM's

Section 8 program.

HACFM will refer low-income families and individuals, who have already applied to HACFM for

housing choice vouchers and are on HACFM's waiting list to properties that have PBV assistance

when units become vacant. If such applicants are determined to be eligible for admission, owners

will select applicants for occupancy of a particular unit after screening each such applicants. Each

month, HACFM will pay the owner a maximum amount of housing assistance equal to the lesser

of: (i) the amount generally needed to rent a moderately priced unit in the local housing market

minus 30% of the household monthly adjusted income; or (ii) the gross rent for the unit minus

30% of the household monthly adjusted income.

Under the PBV program, HACFM enters into a Housing Assistance Payments ("HAP") contract

with the owner for specified units and for a specified term. The HAP contract will be for no more

than a 15-year term that is dependent on availability of funding under HACFM's Annual

Contributions Contract with HUD. The HAP contract establishes the initial rents and describes

the responsibilities of HACFM and the owner. Rents are set based upon market comparables and

may not exceed 110% of the published existing housing Fair Market Rents ("FMR") without HUD

approval. HUD may approve exception rents up to 120% of the FMR in some areas. In addition,

the HAP contract establishes the minimum housing quality standards that all units must meet

before assistance can be paid on behalf of a person or family. These standards must be maintained

throughout the term of the assisted tenancy.

HACFM will provide PBV assistance with the goal of deconcentrating poverty and expanding

housing and economic opportunities to the maximum extent feasible and in accordance with

HACFM's mission statement. PBV assistance will be provided in compliance with HACFM's

PBV assistance policies and with all applicable laws and regulations.



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II. SPECIFIC PARTICIPATION REQUIREMENTS

1. To be Considered for Participation, at a Minimum, the Respondent Must Meet

Threshold Requirements. HACFM will evaluate and score all Proposals for assistance that

meet the threshold requirements and scoring factors for award described in the Proposal for

the Program. Threshold requirements for participation are:

• Property must be located in Lee County, FL;

• Proven ownership of the site or control of proposed site by deed, purchase contract,

purchase option, pre-lease agreement or long-term lease agreement where such control

extends through the proposed date for acquiring title to the site;

• Evidence that owner will dedicate units awarded PBV assistance under this RFP to serving

low-income households and will provide supportive services to such households;

• Compliance with Fair Housing and Civil Rights Laws; and

• Proof that the Respondent has not been deemed ineligible for participation in any HUD

programs.

Proposals that meet threshold criteria will be further scored based on proven management

experience, property maintenance experience, financial responsibility, and condition of the

property.

2. Income Mix. No more than 25 percent of the units in a building may receive PBV assistance.

Single-family dwellings are exempt from the 25 percent limit. Units reserved for elderly

(age 62 and older), disabled families and/or units for families receiving supportive services

are also exempt from the 25 percent limit.

3. Resident Choice and Continued Assistance. Persons or families occupying units with PBV

assistance have the right to move after one year with a Housing Choice Voucher (HCV).

When a family chooses this option, they will replace their current section 8 subsidy with a

HCV and someone from the waitlist will be eligible for the PBV units. This will ensure that

the number of PBVs in the HAP agreement remain intact for the duration of HACFM's

contract with the owner.

4. HAP Contract. HACFM's form of required HAP contract is included and made a part hereof

as Attachment C.

5. Contract Term and Extension. HACFM may enter into a HAP contract with the owner for

an initial term of anywhere from one to fifteen years which shall be negotiated with the owner

on a case-by-case basis. The initial contract may be extended for the period that HACFM

considers appropriate to achieve long-term affordability or to expand affordable housing

opportunities. At HACFM's option, the initial contract may bind the owner to accept

extensions offered by HACFM.

6. HQS and Inspections. Each unit identified to receive PBV assistance must pass a Housing

Quality Standards ("HQS") inspection before a HAP contract may be signed. PBV contracts

are subject to the same annual inspection requirements as Housing Choice Vouchers.



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7. Rent. HACFM's contract with the owner sets the rent for each unit with PBV assistance.

The amount of the rent may not exceed the lower of the applicable maximum level, as

explained below, or the "reasonable" rent based on the rents charged for comparable

unassisted units in the area. The applicable maximum is the maximum voucher payment

standard which is up to 110 percent of the HUD-determined FMR. In some cases, HUD may

approve, at its discretion, exception rents for as much as 120 percent of the HUD-determined

FMR.

8. Rent Increases. Rent increases during the term of the contract may be approved by HACFM

so long as the increased rents do not exceed the above rent limits and are deemed reasonable.

HUD's annual adjustment factors do not apply.

9. Individual or Family share of the Rent. Individuals or families with PBVs pay 30 percent

of their adjusted income for rent and utilities.

10. Waiting List. HACFM will maintain a separate waiting list for PBV assistance. Owners

are responsible for selecting tenants for units assisted with PBVs from among the persons or

families referred by HACFM from its waiting list. An owner may refer persons or families

that apply directly to the development, to HACFM to be placed on the waiting list. No person

or family is required to accept PBV assistance; persons or families that reject an offer of PBV

assistance or are rejected by the owner and are on the tenant-based list retain their place on

that list. HACFM will not permit owners to maintain their own waiting lists for units

receiving PBV assistance.

11. Vacancy Payments. As an incentive for owners to enter into PBV contracts, HACFM may

provide vacancy payments to an owner. The HAP contract with the owner will contain any

such agreement, including the amount of the vacancy payment and the period for which the

owner will qualify for these payments. However, in the event vacancy payments are made,

HACFM and owners must seek to reduce the need for such payments, and such payments

will not be made if the vacancy is the fault of the owner (e.g., the unit does not pass re-

inspection or HACFM refers at least three persons or families to the owner, but the owner

refuses to select any of them). HACFM has discretion to reduce the number of units under

a PBV contract if no person or family accepts a unit within 120 days of the owner's notice to

HACFM of the vacancy.

12. Targeting. Tenant-based voucher eligibility and targeting rules apply to PBV assistance.

This means that the income of persons or families selected for PBV units is considered in

determining whether HACFM has complied with the requirement that at least 75 percent of

new admissions to the voucher program each year must have incomes at or below 30 percent

of the area median income.

13. Location. HACFM will provide PBV assistance with the goal of deconcentrating poverty

and expanding housing and economic opportunities to the maximum extent feasible and in

accordance with HACFM mission statement. Proposed developments must meet HUD Site

and Neighborhood Standards for existing units as set forth at 24 CFR 983.57(d). Proposed



Page 4

developments located in close proximity to social, recreational, educational, commercial,

and/or health facilities and services, and other municipal facilities and services will be scored

favorably.

14. HACFM Opportunity Areas. It is HACFM's goal to select sites for PBV assistance that

provide for deconcentrating poverty and expanding housing and economic opportunities. In

complying with this goal, HACFM will limit approval of sites for PBV assistance in census

tracts that have poverty concentrations of 20 percent or less. However, HACFM will grant

exceptions to the 20 percent standard where HACFM determines that the PBV assistance

will complement other local redevelopment activities designed to deconcentrate poverty and

expand housing and economic opportunities in census tracts with poverty concentrations

greater than 20 percent, such as sites in:

• A census tract in which the proposed development will be located in a HUD-designated

Enterprise Zone, Economic Community, or Renewal Community;

• A census tract where the concentration of assisted units will be or has decreased as a

result of public housing demolition and HOPE VI redevelopment;

• A census tract in which the proposed development will be located is undergoing

significant revitalization as a result of state, local, or federal dollars invested in the area;

• A census tract where new market rate units are being developed where such market rate

units will positively impact the poverty rate in the area;

• A census tract where there has been an overall decline in the poverty rate within the past

five years; or

• A census tract where there are meaningful opportunities for educational and economic

advancement.



Page 5

III. HOW TO SUBMIT YOUR PROPOSAL

Deadline and Submittals

Proposals are due December 18, 2017, and must be received by 5:00 p.m., local time, at the

HACFM located at 4224 Renaissance Preserve Way, Fort Myers, FL 33916, Attention: Cheryl L.

LaBelle.

Proposals will be opened after the deadline and will not be read aloud. Packages arriving after

5:00 p.m., local time on the due date will not be accepted. Faxed Proposals will not be accepted.

Submitted Proposals must respond to all requirements as outlined in this RFP; incomplete

Proposals will not be reviewed.

Please submit one original and three copies of your Proposal. Please tab your Proposal as required

(see Proposal Contents below). Submissions must arrive in sealed packages marked with the

following:

• Title: Request for Proposals for Assistance Under the Section 8 Project-Based Voucher

Program for Existing Housing Units RFP No. 17-26.

• Respondent's Name and Address



Page 6

IV. PROPOSAL CONTENTS

Omission of any of the following information, documents or certifications will render the Proposal

non-responsive. All Proposals shall contain the following:

Tab 1 Form of Proposal (Attachment A). (INCLUDE: enclosed form 1. Proposal Form and

Schedule of Buildings Proposed for Assistance.)

Tab 2 Threshold Requirements.

1. Letter of Interest. Respondent's submittals shall be accompanied by a Letter of

Interest on the Respondent's letterhead. The letter should state the Respondent's

understanding of the engagement, the commitment to perform the work, if any,

expeditiously, a brief statement indicating why the Respondent believes itself to be

best qualified to perform the engagement, a description of the circumstances

justifying why the project-basing of the proposed units (rather than tenant-basing

the same amount of assistance) will expand housing and economic opportunities,

and a statement that the response is firm and irrevocable for 90 days.

2. Proven Ownership or Control of Property Proposed for Project-Based

Assistance.

3. Evidence of Unit Dedication to Low Income Individuals and Families and

Ability to Provide Supportive Services to Such Households. Please include a

detailed description of the supportive services being provided to residents at the

buildings proposed for assistance.

4. Certification of Compliance with Fair Housing and Civil Rights Laws. (Use

enclosed form 2. Certification of Previous Compliance with Fair Housing and Civil

Rights Laws.)

All Respondents and their employees must comply with all Fair Housing and Civil

Rights Laws, statutes, regulations and executive orders as enumerated in 24 CFR

5.105(a).

The Respondent will not be eligible for consideration if the Respondent—

• Has been charged with a systemic violation of the Fair Housing Act by HUD

alleging ongoing discrimination;

• Is a defendant in a Fair Housing Act lawsuit filed by the Department of Justice

("DOJ") alleging an ongoing pattern or practice of discrimination; or

• Has received a letter of noncompliance findings under Title VI, Section 504, or

Section 109



Page 7

HACFM will not score or rank a Proposal if the charge, lawsuit, or letter of findings

has not been resolved to the satisfaction of HACFM before the Proposal deadline

stated in the RFP for Program. HACFM's decision regarding whether a charge,

lawsuit, or a letter of findings has been satisfactorily resolved will be based upon

whether appropriate actions have been taken to address allegations of ongoing

discrimination in the policies or practices involved in the charge, lawsuit, or letter

of findings.

5. Certification that the Respondent has not been deemed ineligible for

participation in federal and HUD programs. (Use enclosed form ------ 3.

Certification of Eligibility for Participation in Federal and HUD Programs.)

The Respondent will not be eligible for consideration if the Respondent:

• Has had its participation in federal programs limited;

• Has been debarred from participation in federal programs;

• Has been charged with fraud or abuse of a Section 8 program;

• Is a defendant in a fraud or abuse lawsuit filed by the DOJ, HUD or HACFM

alleging fraud or abuse; or

• Has received a letter from the DOJ, HUD or HACFM alleging fraud or abuse.

HACFM will not score or rank a Proposal if the charge, lawsuit, or letter of findings

has not been resolved to the satisfaction of HACFM before the Proposal deadline

stated in the RFP. HACFM's decision regarding whether a charge, lawsuit, or a

letter of findings has been satisfactorily resolved will be based upon whether

appropriate actions have been taken to address allegations of fraud or abuse in the

policies or practices involved in the charge, lawsuit, or letter of findings.

Tab 3 Property Requirements.

1. The Proposal for PBV assistance must provide a schedule of buildings indicating

that the units proposed for participation in the PBV program to allow HACFM to

establish that the development is within the guidelines of the program – please be

sure to indicate if the units are:

• In a single-family dwelling; or

• Reserved for elderly/disabled individuals and families and/or for households

receiving supportive services.



Page 8

(Use enclosed form --- 1. Proposal Form and Schedule of Buildings Proposed for

Assistance --- and describe any proposed exception to the 25 percent per building

cap)

2. A certification must be submitted that the building(s) and unit(s) are in good

condition and capable of passing an HQS inspection before the HAP contract is

signed.

3. A letter from the local code enforcement agency must be submitted stating that the

building(s) and unit(s) meet all local building and health codes and that there are

no outstanding violations of the local or State health or housing codes for the

proposed assisted building(s).

4. If the building was built before January 1, 1978, the owner must submit a

certification that the building(s) and unit(s) are lead free as required by Federal

regulations.

5. A letter signed by the owner must be submitted that assistance will not be attached

to a unit that is occupied by an owner.

6. The owner must submit a schedule of rents for the units that are proposed for

assistance which are reasonable in comparison to other nonsubsidized rents for

comparable units in the area.

7. The owner must provide a letter from the local taxing agency that property taxes

for the proposed assisted building(s) are current.

8. A statement identifying:

• The number of persons (families, individuals) occupying the property on the

date of the submission of the Proposal and such persons' eligibility to

participate in HACFM's Section 8 program;

• The owner's plan for managing and maintaining the units; and

• The proposed term of the HAP contract.

Tab 4 Management Capability.

The Respondent must provide proof that it has adequate staff and capability to:

1. Perform routine management functions including: screening and selecting tenants,

maintaining the property, collecting rent and handling tenant complaints.

2. Comply with all requirements of the HAP contract.



Page 9

3. Honor the lease agreement with the resident.

4. Maintain the unit at all times so it passes HACFM's Housing Quality Standards.

5. Collect only the amount of rent from the tenant specified in the lease and/or HAP

contract or any interim Notice of Change amendments to the HAP contract.

6. Notify HACFM immediately if the tenant vacates the unit.

7. Immediately report to HACFM if any utilities are disconnected, whether paid for

by the owner or tenant.

8. Select Respondents by applying income targeting requirements which provides, in

general, that in any HACFM fiscal year, at least 75 percent of the families selected

must be families whose annual income does not exceed 30 percent of median

income for the area, as determined by HUD.

Financial Responsibility.

Provide two preceding fiscal years' financial statements of the Respondent prepared by a

Certified Public Accountant. If the Respondent is newly organized such that financials

are not yet available, the financials of the controlling entity (e.g., the managing general

partner of a newly organized single purpose limited partnership) shall instead be

provided.

Tab 5 Other Submission Requirements.

In addition to the above, the Respondent must submit the following certifications:

a. Non-Collusive Affidavit (enclosed Form 4.)

b. Certificate of Non-Organizational Conflict of Interest (enclosed Form 5.)

c. Certification of Respondent Regarding Debarment, Suspension and Other

Responsibility Matters (enclosed Form 6.)

d. Certification Regarding Lobbying (enclosed Form 7.)

e. Certification of Respondent Regarding Section 3 Requirements / Utilization of

Disadvantaged (DBE), Minority (MBE) and Women (WBE) Business Enterprises

(Attachment B)



Page 10

V. SCORING/EVALUATION OF PROPOSAL

HACFM will select owners and property that best meets the community's needs using the

following Proposal process:

1. Scoring Panels. To review and score Proposals, HACFM will establish a scoring panel.

This panel may include persons not currently employed by HACFM.

2. Threshold Requirements. HACFM will review each Proposal to determine whether it

meets all of the threshold requirements. If the Proposal does not meet the threshold

requirements, it may not be scored or ranked.

3. Scoring. HACFM will evaluate and score all Proposals for assistance that meet the threshold

requirements according to the scoring factors below. The scoring of the Proposals for

technical merit or threshold compliance will include any owners, employees, agents,

consultants, and members of boards of directors.

4. Ranking. HACFM will rank all Respondents who meet the threshold requirements by

assigning points to each of the scoring criteria requirements. Ranking will be given with

those Respondents by points assigned.

5. Negotiations. Unless there is no need for negotiations with any of the Respondents,

negotiations shall be conducted with Respondents who submit Proposals determined to have

a reasonable chance of being selected for award, based on the evaluation factors as specified

in the RFP. Such Respondents shall be accorded fair and equal treatment with respect to any

opportunity for negotiation and revision of Proposals. The purpose of negotiations shall be

to seek clarification with regard to and advise Respondents of the deficiencies in the technical

aspects of their Proposals so as to assure full understanding of and conformance to the

solicitation requirements. No Respondent shall be provided information about any other

Respondent's Proposal, and no Respondent shall be assisted in bringing its Proposal up to the

level of any other Proposal. A common deadline shall be established for receipt of Proposal

revisions based on negotiations.

6. Award. After evaluation of Proposal revisions, if any, the contract(s) shall be awarded to

the responsible firm(s) whose qualification and other factors considered, are the most

advantageous to HACFM.

7. Right to Award Multiple Contracts. HACFM reserves the right to award multiple

contracts under this procurement as deemed to be in the best interest of HACFM and

consistent with HACFM vision and mission statements.

8. Right to Reject. HACFM reserves the right to reject any and all Proposals, to waive any

informality(ies) or irregularities in the Proposal process or in the Proposal submissions, or to

terminate the Proposal process at any time, for any reason whatsoever. The HACFM reserves

the right to reject and not consider any Proposal that does not meet the requirements of this



Page 11

RFP, including, but not limited to, incomplete Proposals and/or Proposals offering alternate

or non-requested qualifications. The HACFM shall have no obligation to compensate any

Respondent for any costs incurred in responding to this RFP. HACFM reserves the right to

withdraw from the RFP award process in its sole discretion.

9. Availability of Assistance. HACFM intends to make assistance available promptly

following a determination that families currently occupying any units proposed for PBV

assistance are eligible for such assistance.

10. MBE/WBE/Section 3. Minority-owned and women-owned business enterprise businesses

are encouraged to respond to this RFP. A copy of HACFM's certification for Minority-

owned and women-owned business enterprise and Section 3 policy is attached to this RFP

as Attachment B. Signed certification to be included in Tab 5 of proposal.

11. Factors For Award Used To Evaluate and Score Proposals. The points awarded for the

base scoring factors total 100.

Criteria for Existing Units Points

Property Requirements

1. Extent to which development furthers HACFM goal of

deconcentrating poverty and expanding housing and economic

opportunities

20

2. Extent to which development facilitates resident access to supportive

services and amenities for families or individuals on site or in the

immediate area, including social, recreational, educational,

commercial, and health facilities and services and other municipal

facilities and services

25

3. Extent to which units are occupied by families eligible to participate

in HACFM's Section 8 program

5

Management Capability and Experience

1. The Respondent has adequate experience and capability to manage

property in accordance with requirements of this RFP, including

experience working with low-income individuals and families

35

2. The Respondent has experience securing social service partnerships

and resources

5

3. The Respondent has experience in the marketing and management of

affordable housing

10



Page 12

PROPOSAL FORMS ENCLOSED IN THIS DOCUMENT

1. Proposal Form and Schedule of Buildings Proposed for Assistance;

2. Certification of Previous Compliance with Fair Housing and Civil Rights Laws;

3. Certification of Eligibility for Participation in Federal and HACFM Programs;

4. Non-Collusive Affidavit;

5. Certificate of Non-Organizational Conflict of Interest;

6. Certification of Respondent Regarding Debarment, Suspension and Other Responsibility

Matters; and

7. Certification Regarding Lobbying.


1. PROPOSAL FORM AND SCHEDULE OF BUILDINGS

PROPOSED FOR ASSISTANCE

Property Owner's Legal Name:

Address:

Contact Name and Telephone Number:

Federal Employer Identification Number:

1. OWNERSHIP

A. Property Owner:

Entity Type:

Mailing Address:

Telephone:

B. Site Control (Please check the appropriate response and attach one of the following

documents as evidence of site control).

Deed Contract of Sale Option to Purchase

Pre-Lease Agreement Long-term Lease Agreement

Property Address:

2. BUILDING CHARACTERISTICS

If submission includes more than one building, complete this section for each.

Type of Building:

Number of Stories:

Available Parking: Off-Street On-Street


Units to Receive Project-Based Assistance (include number and square footage):

1-Bedroom

2-Bedroom

3-Bedroom

4-Bedroom

Other (describe)

Number of units available for elderly or disabled individuals and families and/or families

receiving supportive services:

Describe (include square footage):

Amenities and Services:

Total Number of Units in Building:

Are the units proposed for participation in the PBV program equal to or less than 25 percent

of the units in the building?

If no, are the units:

1. Located in a single-family dwelling? _____

2. Reserved for elderly individuals or families? _____

3. For households receiving supportive services? _____

Please attach a sketch of the units available for assistance.

3. GENERAL LIVING QUALITY

Please provide detailed information about proximity to social, recreational, educational,

commercial, and health facilities and services and other municipal facilities and services,

including supportive services offered to assist individuals either on or off-site.


2. CERTIFICATION OF PREVIOUS COMPLIANCE WITH FAIR HOUSING

AND CIVIL RIGHTS LAWS


Address:



This is to certify that the above-named property owner, its directors, and employees are in full

compliance with all Fair Housing and Civil Rights Laws, statutes, regulations and executive orders

as enumerated in 24 CFR 5.105(a).

The above-named property owner, its directors, and employees also understand that they will not

be eligible for consideration as an Respondent for assistance for existing units under the Program

if any one of the following is true:

• Has been charged with a systemic violation of the Fair Housing Act by HUD alleging ongoing

discrimination;

• Is a defendant in a Fair Housing Act lawsuit filed by the DOJ alleging an ongoing pattern or

practice of discrimination; or

• Has received a letter of noncompliance findings under Title VI, Section 504, or Section 109.

Additionally, the above-named property owner, its directors, and employees also understand that

HACFM will not score and rank a Proposal if the charge, lawsuit, or letter of findings has not been

resolved to the satisfaction of HACFM before the Proposal deadline stated in the RFP. HACFM's

decision regarding whether a charge, lawsuit, or a letter of findings has been satisfactorily resolved

will be based upon whether appropriate actions have been taken to address allegations of ongoing

discrimination in the policies or practices involved in the charge, lawsuit, or letter of findings.

TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL INFORMATION IN THIS

PROPOSAL IS TRUE AND CORRECT.

Signature

Name of Owner or Authorized Agent

Date


3. CERTIFICATION OF ELIGIBILITY FOR PARTICIPATION IN FEDERAL

AND HACFM PROGRAMS


Address:



This is to certify that the above named property owner, its directors, and employees have not had

participation in federal programs limited; have not been debarred from participation in federal

programs; have not been charged with fraud or abuse of a Section 8 program; is not a defendant in

a fraud or abuse lawsuit filed by the DOJ, HUD or the HACFM alleging fraud or abuse; or have

not received a letter from the DOJ, HUD or the HACFM alleging fraud or abuse in any federally-

funded program, and that the occurrence of such would render the property owner, its directors,

and employees ineligible for consideration as an Respondent for assistance under the Program.

Additionally, it is understood that the HACFM will not score and rank a Proposal if the charge,

lawsuit, or letter of findings has not been resolved to the satisfaction of the HACFM before the

Proposal deadline stated in the RFP. The HACFM's decision regarding whether a charge, lawsuit,

or a letter of findings has been satisfactorily resolved will be based upon whether appropriate

actions have been taken to address allegations of fraud or abuse in the policies or practices involved

in the charge, lawsuit, or letter of findings.

Definition of Fraud and/or Program Abuse

"Fraud" and "abuse" mean a single act or pattern of actions made with the intent to deceive or

mislead, constituting a false statement, omission, or concealment of a substantive fact. Fraud and

abuse result in the payment of housing choice voucher program funds in violation of program

requirements.

TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL INFORMATION IN THIS

PROPOSAL IS TRUE AND CORRECT.

Signature


Date


4. NON-COLLUSIVE AFFIDAVIT

State of: ) s.s.

County of: )

being first duly sworn, deposes and says:

That he/she is the party making the foregoing bid or

Proposal, that such bid or Proposal is genuine and not collusive or HACFM; that said vendor has

not colluded, conspired, connived, or agreed, directly or indirectly, sought by agreement or

collusion, or communication or conference, with any person, to fix the Proposal price or affiant of

any other vendor, or to fix any overhead, profit or cost element of said Proposal price, or of that

of any other vendor, or to secure any advantage against HACFM or any person interested in the

proposed contract; and that all statements in said Proposal or Proposal are true.

Signature of:

Respondent, if the Respondent is an individual

Partner, if the Respondent is a Partnership

Officer, if the Respondent is a Corporation

Subscribed and sworn to before me this day of

MY COMMISSION EXPIRES , 20


5. CERTIFICATE OF NON-ORGANIZATIONAL CONFLICT OF INTEREST


Address:



The Respondent certifies that to the best of its knowledge and belief and except as otherwise

disclosed, he or she does not have any organizational conflict of interest which is defined as a

situation in which the nature of work to be performed under this proposed contract and the

Respondent's organizational, financial, contractual, or other interests may, without some restriction

on future activities:

(a) Result in an unfair competitive advantage to the Respondent; or,

(b) Impair the Respondent's objectivity in performing the contract work.

In the absence of any actual or apparent conflict, I hereby certify that to the best of my knowledge

and belief, no actual or apparent conflict of interest exists with regard to my possible performance

of this procurement.

Signature


Date


6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS


Address:



1. The Respondent certifies that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,

sentenced to a denial of federal benefits by a state or federal court, or voluntarily

excluded from covered transactions by any federal department or agency;

(b) Have not within a three-year period preceding this Proposal been convicted of or had a

civil judgment rendered against them for commission of fraud or a criminal offense in

connection with obtaining, attempting to obtain, or performing a public (federal, state,

or local) transaction or contract under a public transaction; violation of federal or state

antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification

or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a

governmental entity (federal, state, or local) with commission of any of the offenses

enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-

year period preceding this Proposal had one or more public transactions (federal, state,

or local) terminated for cause or default; and

2. Where the Respondent is unable to certify to any of the statements in this certification, he or

she shall attach an explanation to this Proposal.

As the authorized certifying official, I hereby certify that the above specified certifications are true.

Signature


Date


7. CERTIFICATION REGARDING LOBBYING


Address:



The Respondent and its principals certify that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the

undersigned, or any person for influencing or attempting to influence an officer or employee

of an agency, a member of Congress, an officer or employee of Congress, or an employee of a

member of Congress in connection with the awarding of any federal contract, the making of

any federal grant, the making of any federal contract, the making of any federal grant, the

making of any federal loan, the entering into of any cooperative agreement, and the extension,

continuation, renewal, amendment, or modification of any federal contract, grant, loan, or

cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person

for influencing or attempting to influence an officer or employee of any agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in

connection with this federal contract, grant, loan, or cooperative agreement, the undersigned

shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in

accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award

documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts

under grants, loans, and cooperative agreements) and that all sub recipients shall certify and

disclosure accordingly.

This certification is a material representation of fact upon which reliance was placed when this

transaction was made or entered into. Submission of this certification is a prerequisite for making

or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who

fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and

not more than $100,000 for each such failure.

As the authorized certifying official, I hereby certify that the above specified certifications are true.

Signature


Date


ATTACHMENT B

HOUSING AUTHORITY OF THE CITY OF FORT MYERS’ SECTION 3 POLICY

(See Attached)


ATTACHMENT C

HOUSING AUTHORITY OF THE CITY OF FORT MYERS’ FORM OF HOUSING

ASSISTANCE

PAYMENT CONTRACT

(See Attached)

Documents

ASSISTANCE UNDER SECTION 8 PROJECT-BASED VOUCHER … · 51489715.v1 REQUEST FOR PROPOSALS NO. 17-26 ASSISTANCE UNDER SECTION 8 PROJECT-BASED VOUCHER PROGRAM FOR EXISTING HOUSING UNITS