ADVISING IMPACT ON STUDENT RETENTION

ADVISING IMPACT ON STUDENT RETENTION2012 NACADA Region 10

PRESENTERS• Steve Johnson

Advisor, Undeclared Students - Website and Data Reporting, University Advising Center

• Susan ParkinsonAdvisor, Liberal Arts - English, Creative Writing, Professional Technical Writing, Literary Studies

ADVISING IMPACT - RETENTION

• Student retention is not what we do• It is an outcome of what we do• What ranks the highest in retention?

1. A Caring Faculty2. A Caring Staff – Advisors

Active involvement of advising staff with studentshas become one of the significant factors in studentretention

EFFECTIVE USE OF STUDENT DATA

• Critical in efforts to retain students• Develop reporting strategies for

1. Obtaining and sharing accurate student data

2. Analyzing and using this robust data• Sample report types that are used

1. First Term Students & Leave of Absence (LOA)

2. Early Warning Indicators & Course Repeats3. Graduation and Close to Graduation

FIRST TERM STUDENTS & LOAPri Dept

Pri Maj Banner ID Last Nm

First Nm

Official Campus Email

Ra nk

Term Gpa

Term Hrs

USU EHrs

UG Hrs

UG GPA

ACT Comp Admitted Type Desc

Psy Psy B00009870 Damon Matt Matt@aol.com SO 3.52 15 14.0 17 3.52 27 New Freshman (just grad HS)

B00009876 Janey Ally Alliy@aol.com JR 1.82 11 15.0 18 2.62 26 Freshman Grad (grad HS 1yr+)

B00009877 Foster Jodie Jodie@aol.com SR 3.53 17 16.0 19 3.49 28 Returning from Leave (LOA)

B00009878 Gable Clark Clark.aol.com JR 3.69 15 17.0 16 3.28 21 New Freshman (just grad HS)

B00009879 Stewt John John@aol.com SR 3.25 17 18.0 17 2.64 Transfer 24 or more

B00009871 Sheen Chas Chas@aol.com SR 3.23 16 14.0 17 2.97 21 New Freshman (just grad HS)

B00009872 Colby Step Colby@aol.com FR 1.77 16 15.0 18 1.77 21 New Freshman (just grad HS)

B00009873 Duschi Eliza Eliza@aol.com SR 3.52 7 16.0 19 3.48 20 New Freshman (just grad HS)

B00009874 Sinatra Fran Frank@aol.com SR 2.69 15 17.0 16 2.92 30 New Freshman (just grad HS)

B00009875 Law Jude Jude@aol.com FR 2.11 12 18.0 17 2.91 Transfer less than 24

B00009886 Black Jack Jack.aaol.com SR 2.67 16 14.0 17 2.87 Transfer 24 or more

B00009887 Money Mari Mony@aol.com SR 3.79 16 15.0 18 3.24 24 Transfer 24 or more

B00009878 Wayne John John@aol.com FR 3.16 13 16.0 19 3.13 18 New Freshman (just grad HS)

EARLY WARNING INDICATORSDept

Pri Maj Banner ID

Last Name

First Nm

Official Campus Email

UG EHRS

UG GPA

Term GPA

Term Hrs Advisor

Acad Warn

Acad Prob

Acad Susp

Term Code

BIE BIE B00009870 Damo Matt Matt.D@aol.com 22.00 1.51 0.0000 2.00 Engineering Advising PR 200940

B00009876 Janey Ally Allison@aol.com 17.00 1.87 0.0910 12.00 Engineering Advising AW 200940

B00009877 Foster Jodie Jodie@aol.com 32.00 2.16 1.8330 16.00 Engineering Advising PR 200940

B00009878 Gable Clark Clark@aol.com 15.00 2.94 1.8450 14.00 Engineering Advising PR 200940

CEE CIE B00009879 Stew John JohnS@aol.com 30.00 1.87 3.0000 2.00 Engineering Advising PR 200940

B00009871 Sheen Chas Charlie@aol.com 8.00 0.93 0.9380 16.00 Engineering Advising AW 200940

B00009872 Colbyt Steph Colby@aol.com 15.00 1.86 1.8610 14.00 Engineering Advising AW 200940

B00009873 Duschi Eliza Eliza.D@aol.com 12.00 1.09 1.0000 8.00 Engineering Advisg SU 200940

B00009874 Maybe Frank Frank@aol.com 17.00 2.69 1.6290 12.00 Engineering Advising PR 200940

B00009875 Law Jude Jude.L@aol.com 7.00 1.59 1.5990 14.00 Engineering Advising AW 200940

B00009886 Black Jack Jack.B@aol.com 11.00 1.82 1.8230 15.00 Engineering Advising AW 200940

B00009887 Jones Jack Jones@aol.com 18.00 1.43 1.4350 14.00 Engineering Advising AW 200940

STUDENT REPEATSPri College Name Pri Dept Name Pri Major Name

Last Name

First Name Banner ID Term

Crs Nm

Crs No

Gr ade

Repeat Code

Natural Resources

Wildland Resources Wildlife Science Mouse Minnie

B00123456

201140 NR 2220 C I

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

B00234567

200720 MUSC 1630 C I

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

200820 MUSC 1630 B I

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

200840 MUSC 1630 B I

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

200920 MUSC 1630 B I

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

200820 WILD 3710 F E

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

200820 WILD 3800 D E

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

200920 WILD 3800 B- I

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

200820 WILD 3900 F E

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

200920 WILD 4900 A- I

Natural Resources

Wildland Resources

Conservation & Restoration Cosner Kevin

201020 WILD 4910 B I

GRADUATION PACKET STATUSTerm Banner ID

Last Name

First Name

Mid Nm

Preferred/Official Campus Email

Lev el Deg

Major Desc

Deg Status

Status Desc

Apply Date Grad Date UG Status Desc

USU GPA

USU EHrs

USU GPA

201040 B00009870 Damon Matt R Matt.D@aol.com UG AS History SO Sought 7-Sep-10 Packet Created/PU-Student 3.19 65 3.06

201040 B00009876 Janey Allison Max Allison@aol.com GR MS History AW Awarded 7-Jan-10 18-Dec-10Degree Posted/Closed Out 3.44 120 3.45

201040 B00009877 Foster Jodie A Jodie@aol.com UG BS History AW Awarded 7-Jan-10 18-Dec-10Degree Posted/Closed Out 3.77 36 3.59

201040 B00009878 Gable Clark C Clark@aol.com UG AS History PN Pending 7-Jan-10 Application Submitted/Paid 3.53 81 3.55

201040 B00009879 Stewart John F John.aol.com UG AS History SO Sought 1-Jul-10 10-MAY-12 3.19 79 3.11

201040 B00009871 Sheen Charlie B Charlie@aol.com UG BA History AW Awarded 1-Jul-10 18-Dec-10Degree Posted/Closed Out 3.64 105 3.53

201040 B00009872 Colbert Steve J Colbert@aol.com UG AS History SO Sought 1-Jul-10 Packet Created/Sent to Adv 3.30 81 3.29

201040 B00009873 Duschii Eliza Mo Eliza.D@aol.com UG BS History AW Awarded 1-Jul-10 18-Dec-10Degree Posted/Closed Out 3.56 192 3.55

201040 B00009874 Sinatra Frank H Frank@aol.com UG BA History AW Awarded 7-Jan-10 18-Dec-10Degree Posted/Closed Out 3.82 81 3.31

201040 B00009875 Law Jude John Jude.L@aol.com UG BA History AW Awarded 9-Mar-10 18-Dec-10Degree Posted/Closed Out 2.98 124 3.03

201040 B00009886 Black Jack G Jack.B@aol.com UG BS History SO Sought 7-Sep-10 Packet Created/PU-Student 2.88 143 2.99

201040 B00009887 Monroe Marilyn J Monro@aol.com UG BS History AW Awarded 9-Mar-10 18-Dec-10Degree Posted/Closed Out 3.74 108 3.74

201040 B00009878 Wayne John Rich John@aol.com UG BS History AW Awarded 9-Mar-10 18-Dec-10Degree Posted/Closed Out 3.50 120 3.50

201040 B00009879 Streep Meryle Brad Meryl@aol.com UG BS History AW Awarded 9-Aug-10 18-Dec-10Degree Posted/Closed Out 3.43 101 3.52

201040 B00009881 Costner Kevin T Kevin@aol.com GR MA History AW Awarded 3-Jul-10 18-Dec-10Degree Posted/Closed Out 4.00 108 4.00

ASSOCIATES DEGREE CANDIDATES

TermCampus Desc

Pri Dept Maj Banner ID

Last Name

First Nm

Mid Nm

Preferred/Official Campus Email

Lev el

Term Hrs

GPA Hrs

UG GPA

UG EHrs

Ra nk

Advisor Primary Deg

Student Type Desc

201220

Uintah Basin RCDE RCD

E B00009870 Damon Matt R Matt.D@aol.com UG 16 14 3.31 40.0 UG   Non-Deg

Pgm/Undergrad HS/Conc Enroll20122

0Uintah Basin RCDE RCD

E B00009876 Janey Ally Max Allison@aol.com

UG 3 3 3.33 40.0 UG Bowcut

Non-Deg Pgm/Undergrad HS/Conc Enroll

201220

Uintah Basin RCDE RCD

E B00009877 Foster Jodie A Jodie.F@aol.com UG 13 12 2.52 80.5 UG   Non-Deg

Pgm/Undergrad HS/Conc Enroll20122

0Uintah Basin RCDE RCD

E B00009878 Gable Clark C Clark@aol.com UG 6 6 3.95 42.0 UG   Non-Deg Pgm/Undergrad HS/Conc Enroll

201220

Uintah Basin BUSI BUSI B00009879 Stew John F John.S@aol.co

mUG 10 10 3.07 71.0 SO Baird Bachelor of Science Continuing

201220

Uintah Basin BUSI BUSI B00009871 Sheen Chas B Charlie@aol.co

mUG 7 7 3.05 44.0 SO Baird Bachelor of Science Continuing

201220

Uintah Basin GENS GEN

S B00009872 Colbert Steve J Colber@aol.com

UG 8 8 2.97 16.0 SO   Pre-Pgm/Undergrad Continuing20122

0Uintah Basin RCDE RCD

E B00009873 Duschii Eliza Mo Eliza.D@aol.com UG 6 6 2.18 45.0 UG Cleary Non-Deg

Pgm/UndergradExten Non Matric

201220

Uintah Basin RCDE RCD

E B00009874 Sinatra Frank H Frank@aol.com UG 6 6 3.79 45.0 UG   Non-Deg

Pgm/Undergrad HS/Conc Enroll20122

0Uintah Basin GENS GEN

S B00009875 Law Jude John Jude.L@aol.com UG 13 12 2.44 48.0 SO   Pre-Pgm/Undergrad Continuing

201220

Uintah Basin RCDE RCD

E B00009886 Black Jack G Jack.B@aol.com UG 3 3 3.56 58.0 UG Cleary Non-Deg

Pgm/UndergradExten Non Matric

201220

Uintah Basin GENS GEN

S B00009887 Monroe Maril J Monro@aol.com UG 12 10 2.41 49.0 SO   Pre-Pgm/Undergrad Continuing

201220

Uintah Basin RCDE RCD

E B00009878 Wayne John Rich John@aol.com UG 7 7 3.01 53.0 UG   Non-Deg Pgm/Undergrad

Exten Non Matric

201220

Uintah Basin RCDE RCD

E B00009879 Streep Meryl Brad Meryle@aol.com

UG 6 6 2.92 56.0 UG Bowcut

Non-Deg Pgm/Undergrad

Exten Non Matric

201220

Uintah Basin GENS GEN

S B00009881 Costner Kevin T Kevin@aol.co

m UG 7 7 2.29 59.0 SO   Pre-Pgm/Undergrad Continuing20122

0Uintah Basin BUSI BUSI B00009882 Ryan Meg Sue Meg.R@aol.co

m UG 9 9 3.22 60.0 JR Baird Bachelor of Arts Continuing

Why A Mandatory Advising Program

• 2006 – data showed 25% of juniors and seniors in college dropped out

• New Advisors for English major• Bottle-neck courses – no proof

Why A Mandatory Advising Program

• Update Advising Files and Documentation

• Establish and repair advising relationship with students and English department

• Teach students how to plan remaining semesters/classes

• Inform students of graduation application process and deadlines

• Data for tracking student progress toward graduation vs. drop out

Implementing the Program• Use data reports to identify program

participants - Sample Warehouse Data (link)• Use data reports to identify at-risk

students• Use registration holds to enforce

required meeting• Require students to correct errors on

matriculations• Sample electronic advising file (link)

How It Worked Out Implemented Fall 2009-present 73 juniors and seniors impacted for first

semester, 34 the second semester 89 of 107 in cohort have graduated, 13

students still on track for graduation 4.7% drop out rate (5 students left

USU) Identity of students who left

How It Worked Out• Project and manage enrollments for

bottleneck courses - Sample Faculty Load (link)

• Track students who do not register or apply for graduation

• Better course planning and scheduling• Improved purposeful communication

with students and department• Accurate alumni information

Questions and Discussion

• Share processes you are doing?

• Ask any questions you may have?

• Discussions on reporting?

THANK YOUUTAH STATE UNIVERSITY

• Steve Johnson 435-797-3373 Steve.Johnson@usu.edu

• Susan Parkinson435-797-3883 Susie.Parkinson@usu.edu