A Tool for Assessing Readiness for New Data Systems€¦ · Example: OHRS, Catalyst 8 Case...

A Tool for Assessing Readiness for New Data SystemsAMHO Conference

May 29, 2018

Sera Weafer-SchiarizzaEvaluation Coordinator

Provincial System Support Program (PSSP), CAMH

Sera.weafer-schiarizza@camh.ca

Maja KovatsONHRDB System Administrator

Provincial System Support Program (PSSP), CAMH

Maja.kovats@camh.ca

Why did you choose this session?

Welcome!

Why we’re hosting this session!

Ontario Harm

Reduction

Database

(ONHRDB)

• Project to provide a common data

collection and reporting tool to harm

reduction service providers in Ontario

• Initiated by the MOHLTC

• MOHLTC contracted CAMH to implement

and provide ongoing support for the tool

• Currently exiting the pilot phase

• Full provincial implementation planned to

begin in the Fall

Does your agency distribute harm reduction supplies?

Are you funded by the MOHLTC for “IDU Outreach”?

Are you part of a Hepatitis C team?

By a show of hands…

Goals of today’s workshop:

Share potential implementation barriers and solutions

Present the value in performing a readiness assessment

Get your feedback on our drafted data system readiness assessment tool

Thanks for your help!

Reporting to funders on

program details; also

allows funders to

compare results from

across the jurisdiction.

Example: OHRS, Catalyst

management

Planning

Advocacy

Accountability

Keeping track of

information about

individual clients to stay

organized, improve

service, and facilitate the

transferring of cases.

Example: electronic medical

records, OCAN

Tracking data around

service delivery to make

sure internal goals are

met, plan new goals for

the future, and identify

service gaps.

Example: OPOC,

accounting software, project

management software

Using statistics to

demonstrate the success

of a program or initiative

to the public or other

stakeholders with the

goal of fostering public

endorsement, more

funding, or scaling-up.

Example: measuring

program outcomes

Purpose of

data collection

Fidelity

Measuring the extent to

which the delivery of an

intervention adheres to a

particular protocol or

program model.

What is your perspective on data systems?(be honest!)

Some definitionsto get on the same page…

DATA IS NOT

NUMERICALSTATISTICALINFORMATIVEANALYTICAL(necessarily)

height

addressoccupation

birthdayfavorite TV

namecilantro

preference

myspace

opinion on

BC-Alberta

relations

sunburns

easily

likes dogs

makes the

afraid of

current

medications

owns a yoga

ballDATADATA

DATA DATA DATA

DATADATA

DATADATA DATA

DATA DATADATA

DATA IS

ANYTHING

(basically)

What is a

“data system”?

system =

the data you

+the tools and

resources you need

to organize and

analyze it

data set

data collection &

reporting tool(s)

Examples of

data systems

What does it mean to

implement a data system?

Implementation: “A specified set of activities designed to put into practice an activity or program of known dimensions” National Implementation Research Network (NIRN)

Drivers of Implementation (NIRN)

Competency

Drivers

Coaching

Training

Selection

Organization

Drivers

Systems Intervention

Facilitative

Administration

Decision Support

Data System

Leadership Drivers

Technical

Adaptive

Implementing a Driver

NIRN; Flynn, McDonald, Weafer-Schiarizza (2016)

Benefits of implementinga data system…

Let us know…

What were barriers you faced? What was most helpful in adopting change?

Have you ever been part of implementing something new at your agency?

What if you could identify

potential issues before you

started to implement?

What does it mean to be

“ready to implement”?

Program

Readiness

Project

Readiness

HRSAOrganizational Culture for Change

What is a readiness assessment?

Readiness Assessment: “A systematic analysis of an organization’s ability to undertake a transformational process or change” U.S. Health Resources and Services Administration (HRSA)

1. Split into groups of 5(ish)

What factors need to be in place before a team attempts to implement a new data system?

2. Discuss the question above

3. Write down a list of potential factors

How did we develop our readiness assessment?

Key learnings pilot of ONHRDB

Alignment with NIRN implementation framework & other readiness assessments

Review of literature

Refine and revise > Workshop it at AMHO conference

> Pilot with ONHRDB

Overview of the

Data System

Implementation

Readiness Assessment

Vision

The purpose of the data system

Vision Organizational

culture for change

Staff perception of valueStaff buy-in to vision

Staff perception of value

Organizational

culture for change

FeedbackFeedbackOrganizational

culture for change

Staff timeStaff timeResources

Fit between data set and program model

Fit between data set and

program model

Would you find this readiness tool for data system implementation helpful?

1. Discuss and compare to previously listed factors

2. Is there anything about the tool you would change?

3. Are there any factors missing?

Contact:

Maja Kovats

ONHRDB System Administrator

DELTA (Data Evaluation Leadership

Transformative Analyses) (formerly DATIS),

Provincial System Support Program

(PSSP), CAMH

Maja.Kovats@camh.ca

Sera Weafer-Schiarizza

Evaluation Coordinator

Provincial System Support Program

(PSSP), CAMH

Sera.weafer-schiarizza@camh.ca

Ali, Mohammad, et al. "Organizational aspects and implementation of data systems in large-scale epidemiological studies in less developed countries." BMC Public Health 6.1 (2006): 86.

Cho, Vincent, and Jeffrey C. Wayman. "Districts’ efforts for data use and computer data systems: The role of sensemaking in system use and implementation." Teachers College Record 116.2 (2014): 1-45.

Cho, Vincent, Jo Beth Jimerson, and Jeffrey C. Wayman. "Data system implementation: A leader navigates people problems around technology and data use." Journal of Cases in Educational Leadership 18.2 (2015): 134-143.

Snyder-Halpern, Rita. "Indicators of organizational readiness for clinical information technology/systems innovation: a Delphi study." International journal of medical informatics 63.3 (2001): 179-204.

World Health Organization. "Nine steps for developing a scaling-up strategy." (2010).

References

A Tool for Assessing Readiness for New Data Systems€¦ · Example: OHRS, Catalyst 8 Case...

Documents

OHRS Submit" to "Activation": Where does the paperwork go

The Costing Project: Data Quality in OHRS Reporting

switch2route.files.wordpress.com · Cisco® Nexus 7000, Catalyst® 6500 and Catalyst 4500 Series Modular Switches Cisco Nexus 5000, Nexus 3000, Catalyst 4900, Catalyst 3750-X, Catalyst

Catalyst 6500 Series Switches and Cisco 7600 Series ... · This publication provides an overview of the Catalyst 6506, Catalyst 6506-E, Catalyst 6509, Catalyst 6509-E switches and

A Catalyst for Change - YACWA€¦ · Advocacy Network of Western Australia and the Youth Affairs Council of Western Australia on their presentation of a successful Catalyst Youth

APRIL09 ADVOCACY Effective Advocacy

Getting Started - VA.gov Home | Veterans Affairs · Web viewGetting Started in OHRS The Occupational Health Record-keeping System (OHRS) is a web-based application that enables occupational

catalyst - tmforum.org · catalyst catalyst catalyst TM Forum’s Reference Guide to a Successful Catalyst Project This guide provides an overview and guidance about TM Forum’s

Global Chemical Catalyst Market (By Type, By Raw Material ...€¦ · Catalyst, Refinery Catalyst, Polymer Catalyst and Chemical Process Catalyst) •By Raw Material (Zeolites, Metals

ADVOCACY STRATEGY Breastfeeding Advocacy Initiative · PDF fileBreastfeeding Advocacy Initiative ADVOCACY STRATEGY For the best start in life |

Advocacy Project Advocacy in Specialist Services

du reckst dich auf dem stuhl und spannst an die inneren muskeln des ohrs aber da sind

ADOLESCENCE EDUCATION PROGRAMME ADVOCACY. FAMILY: A SOCIAL INSTITUTION Advocacy - Meaning Need for Advocacy Advocacy & Organizational Skills Assertive

What is Philanthropy New York? · 2019-12-19 · landscape, Philanthropy New York serves as a catalyst and connector of people, institutions, ideas, resources, advocacy, and action

The Catalyst XT The Catalyst LTLF

PARTNERSHIP FOR PROSPERITY · Catalyst Site Development . PARTNERSHIP FOR PROSPERITY catalyst overview neckprosperity.org . BENEFITS OF CATALYST AREAS Catalyst areas offer several

The Costing Project: Data Quality in OHRS …eenet.ca/sites/default/files/DTFP-Costing-Webinar-28Apr16.pdf · The Costing Project: ... The Costing Project: Data Quality in OHRS Reporting

2014 The State of Advocacy - Habitat for HumanityHFHI’s advocacy strategy has three main components: advocacy capacity building, advocacy strategic invest-ments and advocacy campaigns

Community Catalyst: Collaborating to Improve Community Health New Hampshire Provider Association October 15 th, 2015 Meredith Munn State Advocacy Manager

Re-Animating Self-Advocacy · needed to be the catalyst to a new approach to self-advocacy in Wales. It was clear that the movement needed to have a much stronger voice and influence