0 ARMY RESUMIX MERIT PROMOTION SYSTEM AND RESUME BUILDER TRAINING APRIL 2003 SOUTH CENTRAL CPOC...

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ARMY RESUMIX MERIT PROMOTION SYSTEM AND

RESUME BUILDER TRAINING

APRIL 2003

SOUTH CENTRAL CPOC

AMCOM CPACResumixMPP (This versionincludes sample web slides)

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Main Objectives

• Understand how to use the Army’s Civilian Resume Builder

• Understand how to search for announcements

• Understand how to self-nominate

• Understand the Referral Process

• Understand how to check ANSWER

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Terms to Know!

• Army Civilian Resume Builder: web tool that anyone can use to create, edit, and submit a resume to the Centralized Resumix Database.

• Centralized Resumix Database: where an applicant’s resume is filed for consideration for Resumix announcements

• Self Nomination: process for an applicant to express an interest in a specific vacancy announcement

• ANSWER: (Applicant Notification System Web-Enabled Response); the place where applicants can view their resumes, supplemental data, and status of self-nominations

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Army

Resume

Builder

Centralized

Resumix

Database

The Resume Builder is a database just for you,

for your use, to build and edit your resume!

(CPOC personnel cannot access your

resume in the Resume Builder.)

The CPOCs use this Database to issue referral lists for the 6

regions identified above. (Korea and Pacific CPOCs have separate databases, but will migrate to the

Cental Database later.)

The resume you have on file in the

Centralized Database is the one

you can view in ANSWER!

ANSWER

You must SUBMIT your resume to the

Centralized Resumix Database in order to receive

consideration for selfnominations you have submitted.

SC

SW NE NC EU

W

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STEPS TO RECEIVE RESUMIX CONSIDERATION

• STEP 1 - Prepare a resume using Resume Builder and submit it (applicant)

• STEP 2 - Watch for announcements on Army’S CPOL web site. If interested, submit a self–nomination (applicant)

• STEP 3 - Referral Process (CPOC)

• STEP 4 - Use ANSWER to get feedback (applicant)

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STEP 1PREPARE/SUBMIT A

RESUME

• Create your Resume using the Resume Builder and SAVE it to the Resume Builder Database

• Submit your resume to a CPOC - there are 6 CPOC’s currently utilizing the Centralized Resumix Database

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BEFORE YOU GET STARTEDAPPLICANT TIPS

1. COLLECT BACKGROUND INFORMATION FOR YOUR RESUME a. Position Descriptions of your current or past jobs b. A copy of your previous applications (612, 171, Easy ACCES Resume, or resume) c. Performance plans and performance evaluations d. List of Completed Education and Training e. List of special projects, accomplishments, or special awards f. Electronic copy of latest resume (if available).

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APPLICANT TIPS (Continued)

2. WRITING OR COMPOSING YOUR RESUME a. Have a plan for your next job or career move - key, critical decision b. Research available information (see 1 above) c. Make an outline of key characteristics, key terminology, & key contributions d. Focus on last ten (10) years of experience e. Maintain your own personnel/experience file f. Keep track of job applications and results - learn from the feedback provided g. Learn about automation tools and how to use them h. Take your time in developing YOUR Resume

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BEING PREPARED - ARE YOU READY?

• KEEP YOUR RESUME UP-TO-DATE

• USE AUTOMATED SPELL AND GRAMMAR CHECKERS

• HAVE SOMEONE ELSE READ YOUR RESUME FOR CONTENT

• KEEP YOUR EYES OPEN FOR NEW AND CHALLENGING ASSIGNMENTS

• KEEP CURRENT IN YOUR SPECIALITY - BE KNOWLEDGEABLE OF CURRENT TRENDS AND WHAT IS GOING ON IN THE MARKETPLACE

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PREPARE/SUBMIT YOUR RESUME

• ARMY’S RESUME BUILDER is the preferred method. – Point and click w/drop down menus– One process for resume and

supplemental data– Customer friendly with lots of aids– Can be submitted directly to the

database

• Other methods: Email to

sc.resume@cpocscr.army.mil Hard-copy

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Army’s Resume Builder

5 Functions• Create New Resume: for the applicant who has never inputted a resume into the Resume Builder

• Edit Existing Resume: for the applicant who has started or created a resume and needs to update his/her resume

• Display Existing Resume: for the applicant to look at what his/her resume will look like

• Send Out Existing Resume: for the applicant to SEND OUT his/her resume to a CPOC (REQUIRED ACTION)

• View Resume Activity Summary: for the applicant to review where his/her resume has been sent

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Prepare/Submit Your Resume

WEB DEMO OF THE RESUME

BUILDERwww.cpol.army.mil

click on Employmentclick on Resume Builder

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Army’s Resume Builder

**Go to www.cpol.army.mil, click on Employment, click on

Army’s Resume Builder**

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Army’s Resume Builder

**There are 5 specific funtions within the Builder. The definitions to each are on the following page!**

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Army’s Resume Builder

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Army’s Resume Builder

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Army’s Resume Builder

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Army’s Resume Builder

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Army’s Resume Builder

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Army’s Resume Builder

**After you SAVE your resume, there is another step. We suggest that you go back on your browser and select “Display Existing Resume” from the menu page. Review your resume, make sure it is ready,

then go back on your browser and select “Send Out Existing Resume”.**

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Army’s Resume Builder

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Army’s Resume Builder

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Army’s Resume Builder

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ARMY RESUME BUILDERHANDS-ON TRAINING

• IF YOU WANT FURTHER TRAINING ON ARMY’S RESUME BUILDER, YOU CAN REGISTER FOR THIS TRAINING USING THE TRAINING INFORMATION PROGRAM (TIP)

• SESSIONS ON 28/29 APR 03 WILL BE HELD IN BUILDING 3448

• SESSIONS ON 7 MAY 03 WILL BE HELD IN SPARKMAN CENTER, 3rd FLOOR EMS FACILITY

• THE SCHEDULE IS AVAILABLE IN TIP

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Accessing TIP Request

• TIP Request can be accessed from the subject index on the AMCOM intranet home page (https://intranet2.redstone.army.mil) or by using the web address: (tips.redstone.army.mil).

• If you already have a login name and password, enter them and select LOG IN. If you don’t have a login name and password, select NEW USER and fill out and save the request form. CIC will email your login name and password to you.

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Filling Out a TIP Request for Resume Training

• After logging into TIP Request select “Catalog” from the menu on the left side of the screen.

• Enter Resume Builder Hands On Training in the course title field.

• Select “Continue.”

• On the next screen click once on the catalog number RBHOT.

• On the next screen highlight the schedule you want and select “Request.”

• Complete the next two screens and save.

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STEP 2

WATCH FOR ANNOUNCEMENTS

IF INTERESTED, SUBMIT SELF-NOMINATIONS

*To be considered for a Resumix announcement, you must have your resume on file in the Resumix Database and you must submit a self-nomination. Both of these steps must be completed by midnight of the closing date!

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HOW TO FIND MERIT PROGRAM ANNOUNCEMENTS

• ANNOUNCEMENTS WILL BE POSTED AT “WWW.CPOL.ARMY.MIL” FOR 11 WORK DAYS

• YOU CAN SEARCH THIS INVENTORY BY LOCATION AND TYPE OF POSITION

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SUBMITTING A SELF - NOMINATION

• Easy Way - Use the Self-NOM button located at the bottom of the Army Vacancy Announcement– (You must be looking at the

announcement on the Army Vacancy Announcement website.)

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Self - Nomination cont.

• Hard Way 1 - E-mail your Self-Nomination to the appropriate CPOC Region(s)

- For SCCPOC to: selfnom @ cpocscr.army.mil

- Subject line should read: Selfnom (followed by announcement number) - Do not submit as an attachment. Cut and paste into body of E-mail

• Hard Way 2 - FAX to the proper CPOC region(s) - For SCCPOC Fax to: 256-955-9130 or DSN 645-9130

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SELF-NOMINATION FORM

cpol.army.mil

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WEB DEMO OF ARMY VACANCY

ANNOUNCEMENTS AND SELF-NOMINATIONS

www.cpol.army.milClick on Employment

Click on AnnouncementsLocate an Announcement

If interested, self-nominatefrom the announcement

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STEP 3

THE REFERRAL

PROCESS (CPOC)

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REFERRAL PROCESSREFERRAL PROCESS

MANAGERSubmits request to fill

vacant position

CPOC

Advertise Vacancy

CPAC/CPOCprovides assistance

Runs Resumix Search

Resumes&

SupplementalData

Determine Qualification&

Eligibility of Candidates

Issue Referral List

Validate selection & establish effective date

Update ANSWER

Those who submitted self- noms will be considered

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Job Search Criteria

•Required Skills- Job-related skills that an applicant MUST possess to successfully perform the duties of the position

•Desired Skills- Additional job-related skills identified by management that will further enhance job performance, but are not required.

NOTE: All skills must be supported by the duties and responsibilities of the position

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Setting up the Job Search Criteria (Requisition Process)

MAJOR DUTY: Electrical EngineeringExperience/Skill: Electrical Engineering - Required skillExperience/Skill: Systems Testing - Desired skillExperience/Skill: Acceptance Testing - Desired skill

MAJOR DUTY: Instrument Systems DesignExperience/Skill: Communications Systems - Desired skillExperience/Skill: Systems Programming - Desired skillExperience/Skill: Test and Evaluation - Desired skill

MAJOR DUTY: ContractingExperience/Skill: Contract Administration - Required skillExperience/Skill: Contract Evaluation - Desired skillExperience/Skill: Procurement - Desired skillExperience/Skill: Contract Negotiation - Desired skill

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REQUIRED & DESIRED SKILLS(A.K.A. RESUMIX RECRUITING PLAN)

REQUIRED SKILLS•Electrical Engineering•Contract Administration

DESIRED SKILLS• Systems Testing• Acceptance Testing• Communications Systems• System Programming• Test and Evaluation• Contract Evaluation• Procurement• Contract Negotiations

The CPAC/CPOC can assist in traversing this process!

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The Resumix Match Process

Required & Desired Skills Resumix Recruitment Plan)

29 Applicants Self Nominated__

**Required Skills (2)• Electrical Engineering• Contract Administration

**Desired Skills (8)• Systems Testing• Acceptance Testing• Communications Systems• System Programming• Test and Evaluation• Contract Evaluation• Procurement• Contract Negotiations

John J. AndersonMary L. LittleGeorge P. ParkerRobert JacobsJohn SmithBernadette A. LewisSheila MartinWilliam R. ScottVelma J. MorganFrank R. GriffinRonald P. GibbsMarvin O. OwenRobert P. JamesFred JonesBarbara C. MahoneyMatthew A. AtkinsBilly D. Crews

Plus 12 Others

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REFERRAL RULES

1. Resumes from applicants must match all of the

REQUIRED Skills from the recruitment plan.

2. Resumes from applicants can match all, some, or none

of the DESIRED Skills from the recruitment plan.

3. Up to 25 employees (plus ties) can be referred.

4. Referral lists and resumes will be forwarded via AKO

to the selecting official.

Close coordination between selectingofficial, CPAC & CPOC

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REFERRAL RESULTS

1. John J. Anderson (2 R + 8 D)2. Velma J. Morgan (2 R + 7 D)3. Barbara C. Mahoney (2 R + 7 D)4. Frank R. Griffin (2 R + 6 D)5. Robert P. James (2 R + 5 D) 6. Matthew A. Atkins (2 R + 4 D)7. Sheila Martin (2 R + 4 D)8. Marvin O. Owen (2 R + 3 D)9. Billy D. Crews (2 R + 3 D)

24. Bernadette A. Lewis (2 R + 2 D)25. William R. Scott (2 R + 2 D)26. Mary L. Little (2 R + 2 D)27. Ronald P. Gibbs (2 R + 2 D)

28. John Smith (2R + 1 D)29. Fred Jones (2R + 0 D)

George P. Parker (0 R) NOT ELIGIBLERobert Jacobs (1 R) NOT ELIGIBLE

The results of matching the

referral criteriato the 29

applicants’ resumes

MPP MOURefer 25Plus Ties

THESEEMPLOYEES

WILL BEREFERRED

NOTREFERRED

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REFERRAL LISTSREFERRAL LISTS

• CPOC will send an Email to the Selecting Official’s AKO account.

• This Email will provide a secure web link to view the referral list and the resumes.

• A copy will be furnished to CPAC, EEO

• The selecting official can share the Email (and link) with selection panel members, reviewers, and others involved in selection process.

• Only the selecting official can make a selection using the secure web site.

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STEP 4

USE ANSWER TO

OBTAIN FEEDBACK

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FEATURES OF ANSWER

• Resume Status• Referral Preferences (For West CPOC Only)• Jobs Applied (Status on Each)

- View Self-noms Recvd Tab = click this tab to verify your self noms were received for each announcement- View Status Tab = click this tab to view the status of your self-noms as the referral process is worked

• View Resume• View Supplemental Data

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WEB DEMOOF ANSWER

www.cpol.army.milClick on Employment

Click on ANSWER

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ANSWERApplicant Notification System Web-Enabled Response

Go to www.cpol.army.mil, click on Employment, click on ANSWER.

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ANSWERApplicant Notification System Web-Enabled Response

** If you have an account with the Resume Builder, you must use the same userid and password for ANSWER. **

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ANSWERApplicant Notification System Web-Enabled Response

** Review your supplemental data to make sure the entries are correct! You must submit an updated resume if your entries need to be changed,

for example: veteran’s preference changes. **

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ANSWERApplicant Notification System Web-Enabled Response

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ANSWERApplicant Notification System Web-Enabled Response

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HOW TO GET MORE HELP

• Resume Builder: Click on “Contact Us” tab and send a message to the webmaster

• ANSWER: Click on “Contact Us” and send a message to the webmaster

• CPOC Resumix Team: Send an email inquiry to SC CPOC at resumix.inquiry@cpocscr.army.mil

• Contact your servicing CPAC personnel specialist

* You must include your full name, social security number, & phone number. If your question is related to an announcement, you must also include the number of that announcement.**

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MERIT PROMOTION

SELECTION PROCESS

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MERIT PROMOTION SELECTION PROCESS

• THE SELECTION PROCESS HAS NOT CHANGED• SELECTION CRITERIA AND MATRICES WILL

BE USED TO DOCUMENT SELECTIONS• INTERVIEWS REQUIRED FOR GS-14/15,

OPTIONAL FOR OTHER JOBS.• MAY USE JOB RELATED CRITERIA TO REDUCE

TO NOT LESS THAN 5• IF SELECTION PANELS ARE USED, THE UNION

MAY APPOINT AN OBSERVER• UPON REQUEST SELECTING OFFICIALS WILL

DEBRIEF NON-SELECTED CANDIDATES

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FREQUENTLY ASKED

QUESTIONS AND

ANSWERS

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FREQUENTLY ASKED QUESTIONS

Q. Why should I use the Army Resume Builder?A. The use of the Army Resume Builder ensures that A. The use of the Army Resume Builder ensures that your resume is developed in a uniform manner and your resume is developed in a uniform manner and conforms to the proper format for processing.conforms to the proper format for processing.

Q. How do I find the Army Resume Builder?A. The Army Resume Builder can be accessed through A. The Army Resume Builder can be accessed through the Army Home Page at www.cpol.army.mil. At the the Army Home Page at www.cpol.army.mil. At the Home Page click on Employment and then Resume Home Page click on Employment and then Resume Builder.Builder.

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FREQUENTLY ASKED QUESTIONS

Q. How will I know that my resume has been processed?A. Once you have completed your resume using the Army A. Once you have completed your resume using the Army Resume Builder you will be prompted to save your resume. Resume Builder you will be prompted to save your resume. Once saved you will then be prompted to send your resume to a Once saved you will then be prompted to send your resume to a specific Civilian Personnel Operations Center for consideration specific Civilian Personnel Operations Center for consideration for specific job vacancies. Please be sure to follow the for specific job vacancies. Please be sure to follow the instructions! You can then check ANSWER to see if your instructions! You can then check ANSWER to see if your resume has been received and processed.resume has been received and processed.

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FREQUENTLY ASKED QUESTIONS

Q. How can I change or update my resume?A. Log on the Army Home Page at www.cpol.army.mil, click A. Log on the Army Home Page at www.cpol.army.mil, click on Employment and then select Edit existing resume from the on Employment and then select Edit existing resume from the menu. Once you enter the User Id, PIN, and SSN your existing menu. Once you enter the User Id, PIN, and SSN your existing resume will be retrieved from the database and you can edit resume will be retrieved from the database and you can edit any or all of the information. any or all of the information. DON’T FORGET TO SAVE DON’T FORGET TO SAVE CHANGES.CHANGES. Once you have completed this step you will then Once you have completed this step you will then be prompted to send your resume to a specific Civilian be prompted to send your resume to a specific Civilian Personnel Operation Center.Personnel Operation Center.

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FREQUENTLY ASKED QUESTIONS (FAQs)

Q. WHAT HAPPENS IF I LOSE MY PASSWORD!A. The Army’s Resume Builder and ANSWER use the same ID A. The Army’s Resume Builder and ANSWER use the same ID and password. Both applications have a password retrieval and password. Both applications have a password retrieval feature. It is EXTREMELY important for you to remember feature. It is EXTREMELY important for you to remember your Userid, Pin and your “hint” question!your Userid, Pin and your “hint” question!

Q. How can I track what jobs I have been considered for, was I referred, and what happened to the job I was interested in?A. Log on the Army Home Page at www.cpol.army.mil, click on A. Log on the Army Home Page at www.cpol.army.mil, click on Employment and then select ANSWER. Click on the Jobs Employment and then select ANSWER. Click on the Jobs Applied tab, then click on the Self noms Recvd tab to verify your Applied tab, then click on the Self noms Recvd tab to verify your self nom was recvd. Click on the View Status tab to view the self nom was recvd. Click on the View Status tab to view the status of each self nom.status of each self nom.

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FREQUENTLY ASKED QUESTIONS (FAQs)

Q.Will I still need to provide supporting documentation to the CPOC?

A.NO, supporting documentation is not required when you A.NO, supporting documentation is not required when you self nominate. For example: duplicate copies of the resume, self nominate. For example: duplicate copies of the resume, DD214’s, SF50;s, transcripts, etc. will not be required until a DD214’s, SF50;s, transcripts, etc. will not be required until a selection is made. Once contact has been made to the selection is made. Once contact has been made to the selectee, the documentation will be requested at that time.selectee, the documentation will be requested at that time.

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COMING SOON !

• Effective 21 Apr 03:

- the Email addresses for resumes, self-nominations, and inquiries will be changing.

- there will be a new Army Job Kit on CPOL

• New Addresses (21 Apr 03):

- Resumes: resume @ cpsrxtp.belvoir.army.mil

- Self-Noms: selfnom @ cpsrxtp.belvoir.army.mil

- Inquiries: applicanthelp @ cpsrxtp.belvoir.army.mil

• These changes will not affect resumes already on file.

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RESUMIX IMPLEMENTATIONMILESTONES

• 7 – 17 Apr 03 Resumix Training

• 28 Apr – 7 May 03 Resume Builder Training (Register in TIP)

• 7 Apr - 9 May 03 Initial Window to Submit Resumes

• 12 May 03 Begin Issuing Resumix Announcements

• 23 May 03 Complete Processing of Initial Resumes

• 28 may 03 Begin Issuing Resumix Referral Lists

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