YPIowa 2007 YP Leaders Academy

YP Leaders Academy

Looking Towards the Future

Introductions

• Your Name• YP Group Name• Location of YP Group• Your role in YP Group• Your company• “A day in your city”

YPIowa

• ABI Foundation• GLUE & Greater Midwest Rural YP Group• National YP Summit, Florida

– Sept 24 – 28

• Other Successful Statewide Groups– North Dakota, Florida, Pennsylvania & New Mexico

• Currently 96 YP groups in Iowa– 49 are Jaycees

Membership

• YPIowa Membership = $20 per year– $20 off Leadership Conference Registration– IA.biz Magazine subscription– YPIowa Pin– Monthly Newsletter sent directly to you

• Facebook, My Space, LinkedIn

Executive Committee

• YPIowa Board– 15 board members on a 3 year rotating terms PLUS

up to 3 assigned board positions– Virginia Anderson, President; Kori Heuss, Vice-

President; Lynn Olberding, Secretary; Angela Rheingans, Treasurer

• YPIowa Board opportunities– Applications due by October 1– Discussion will take place at 4th Q Board Meeting /

YPIowa Leadership Conference

Executive Committee

• YPIowa Funding– Sponsorships & Events fund this organization

• Host for YPIowa Events– Applications for 2009 Leadership conference

due July 15, 2008• YPIowa Sponsor local YP events

– If you would like to list YPIowa as a sponsor for your groups event, send your request to info@ypiowa prior to event.

Volunteer Opportunities

• Committees– Communication Committee– Advocate Committee– Connect Committee– Education Committee

Communication Committee

• Todd Lovelace, Chair• Monthly Newsletter• Website

– Feature events on Main Page– Link to your YP group– Promote events on Events Page– Speakers Bureau (working on)– Best Practices – under Education Committee– Pay for local YP Group Fees (working on)– Blog & Forums

Advocate Committee

• Jessica Palmer, Chair• We are a 501 (c) (3) so we can not take a stand

on an issue, but we can inform• YP Day at the Capitol – spring of each year

– 2007 – signed the Generation Iowa Commission Bill– 2008 – got an update on Generation Iowa

Commission and learned how to lobby• Legislative Bill Wrap-up (working on)• How to contact your legislator (working on)

Advocate Committee

• Generation Iowa Commission– SWOT Analysis– Iowa Best Practices: How to Recruit & Retain– Road map to recruit and retain young people

in Iowa

• www.iowalifechanging.com/generation• www.generationiowa.com

Connect Committee

• YPIowa Annual Leadership Conference– 2004 – Ames– 2005 – Des Moines– 2006 – Cedar Rapids– 2007 – Sioux City– 2008 – Muscatine – Amanda Landers-Each, Chair– 2009 – TBD – will be announced at the conference

• Job Ambassador Program– Amanda Brend, Chair– Consideriowa.org Request

Education Committee

• Amy Jennings, Chair• Meet with YP Groups• Survey YP Groups• Provide Best Practices• Round up Example Documents• Share YP stats

– IPTV• Help Start-up new YP groups• Put on YP Leaders Academy

Boosting your membership & Increase member

participation

Note – stats here were based on a survey done at the beginning of the year where 24 groups filled out the survey.

Please make sure to check with Wade sometime today to make sure we have the correct e-mail addresses for your organization.

Membership

Affiliate Group or Non-Affiliate Group- Chamber- Economic

Development Group

How is your group set-up? What has been your experience?

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2

4

6

8

10

12

14

16

18

Starting

Affiliate

Non-Affiliate

Membership

Annual Dues What does it cover? How does it

compare to other groups?

Where else do your funds come from to cover costs?

What VALUE do they gain by being a member?

0123456789

10

Yearly Dues

< $20

$20 - $29

$30 - $39

$40 - $49

$50 - $60

Membership

Set the goal for your group – Are you going to try and

be a group with large number of members

Are you going to be a group of involved members – typically a smaller number of members.

Quantity vs Quality

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2

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4

5

6

# of members

< 50

50-99

100-200

200-300

300+

Membership

Note – a high number of people or an increase in membership can sometimes help when recruiting sponsorship dollars…

Or – A focus on the numbers can cause people to see you more of a social club....

So, it’s a fine line!!!

Membership

YPIowa Board member representing Burlington, Brenda Wischmeier

“If you waste too much time on the members who do not show up, you can loose your active members.”

Membership

Focus of YP Group Social Charitable Professional Development Civic

Any others?

Membership

IMPACT By making an impact on your

community, your group becomes a group that people want to become a member of. YPs love to feel they can make a difference.

Membership

Challenge from April Girard, Keokuk YP

People are so busy nowadays that it makes it difficult for people to devote

the extra time after work or on the weekends. I keep coming back to the

fact that if each person did a little it would make a huge difference and

wouldn’t take that much time from each person. How do we get that

message across to the communities and YPs in Iowa and especially the

smaller populated areas? I once hear that most people would volunteer if

they were only asked. I wonder if we have a message going out to the state

of IA and the YP communities stating that we are asking for help, kind of like

what JFK said; “… what can you do for your country.” We should be asking

“What can you do to help IA and your fellow neighbors and YPs?”

Membership

Form Committees – This allows members to feel like they are

making a contribution What committees do you break up into?

Membership

Form Committees – Break up the jobs to keep committees

active Keep some committee commitments

short Hold committees meetings before

general membership meetings Focus on membership by having an

individual or committee focused on this specifically.

Membership

Structure Get in groups of 4 and discuss your

organizational structure and how that works with your committees

Membership

New Member Orientations Breakfast / lunch / evening What do you do?

Membership application Name tags Profile on website Orientation

Buddy system with old members Greeter committee

Membership

Social Events Should target a wide array of people How to avoid being portrayed as the

drinking club?

Membership

College Student Recruitment

Membership

Communication How do you communicate your events?

E-mail E-vite Website Phone Calls

Do you have a website presence?

Examples on YPIowa.com

Membership

Amy Jennings, YPIowa Board member representing Des Moines area wraps it up well…..

“Communicate, Communicate, Communicate. Ask members what they want to see and get them involved in a leadership position or committee.”

Membership

Time to MOVE! Choose a card

Connecting with Business Leaders & Gaining

Community Support

What is a YP?Is there an age limit?

Utilize Media Sources on every thing your YP group does – Press Release & Press ConferencesAnnounce annual meetingAnnounce new board membersAnnounce all activitiesAnnounce all changes

Choose to hold an event that is specifically to gain respect of the community, even though you don’t necessarily market it that way. Any examples?

Avoid bringing up if alcohol will be at events.

If asked, just mention drinks will be available and then mention the main reason you’re there.

Sponsorship vs Corporate Tour

SponsorshipSpecific reason for your meeting is to ask for their

financial support

FundraiserYour group is giving a product or service in exchange for

a donation.

Corporate Tour Inform community and city leaders about your YP

group’s activity

Give examples to go on each of the boards

Get the word out about your groupTalk at other Service ClubsMaximize Meet & GreetsInvite business leaders to professional

development events or hold them at their place of business

Volunteer at other non-profit activitiesOther ideas of how to get your message

out?

Have a PowerPoint ready to talk about the history of the group and where you are today

Rely on data & local demographics to help prove why your support is needed

Use Survey Monkey as a resourcePrepare an Annual Report

During a meeting with Business Leaders –

Show the emotional side of it Show how you are making an impact Explain your plan for building the young professional community Talk with them about showing their support by asking their

employees to become members representing their businesses. See if there is anyone they recommend to become a member of the

organization Talk about building leaders for tomorrow Explain how you are there to help them Ask! You must specifically ask. Ask for double what you expect to get

How to get in front of the top leaders?Chamber assistanceAsk those you’ve met with to introduce

you to others that should hear your message

Advisory BoardLarge annual event

fundraiser networking eventCommunity seminar

Kyle Kelly, Past President of SCGO says

“key is to show value to business leaders, and their respect and support will follow”

Time to move! Choose a card

Re-energizing your YP Group

Re-energizing your YP Group• Get out of the Habit –

• Think outside of the box and create something new vs doing what comes easiest

Re-energizing your YP Group• Speed Networking• Big Dream Gatherings• Executive connection – CEO

Luncheon Series

Re-energizing your YP Group• Define Networking –

• It’s when you make connections that will lead to something

• Strictly Socials are social events. Don’t try and make networking part of socials.

Re-energizing your YP Group• Make things fun and entertaining• Ask for feedback• Refresh Committees• Change it up!

Re-energizing your YP Group• Ice Breaker ideas? Throw ball & write it on

board

• Ideas on how to change it up? Throw ball & write it on board

Re-energizing your YP Group• Survey Monkey• CEO Luncheon Series• Share your personal involvement

in other parts of the city• Share your business profiles

Succession Planning

Succession Planning

• Make sure your leaders understand the History of your group – why you started, how you started – understand the mission.

• Make sure your entire board can’t turn over at the same time – stager the terms lengths– How long are your terms?

• Learn to Lean on one another, especially during busier times at work

Succession Planning

• Create bylaws and board structure which includes a future president & past president as board members. This helps ensure the next person in line for leadership is being trained.– Chair / Vice-Chair– Ex-officia– Have open seats allowed in your By-

laws

Succession Planning

• Document important changes so it can be passed on to future boards.– Be clear in your by-laws what

committees / leadership roles do so it can always be referenced

• Examples on YPIowa.com– Bylaws– Articles– Budget– Event Planning

Succession Planning

• Identify successors– Make sure to give them trial run tasks

to ensure they can handle the position• Nominating Committee• Greeters Committee assignment• Continually work on developing your

group members leadership skills• Strategic Planning

Strategic Planning

• Planning is setting the direction for something and then guiding one to follow the direction

• Determines where an organization is going, how it will get there and how it’ll know if it got there

• Ensures key leaders are all on the same page

• Increases effectiveness

• Solves major problems

Strategic Planning

• Defines the realistic goals and timeframes

• Goals communicated to all team members to develop a sense of ownership

• Provides measurable goals to give reason to celebrate success

Strategic Planning

• If you haven’t done one yet.

• New Group Starting• New major venture• When having a “come

to Jesus” meeting on group

• Once every three years

• Action plans should be updated yearly, but discussed quarterly

Strategic Planning

• Review your group’s purpose or desired result

• Survey and understand your YP group

• Analyze the situation – SWOT• Establish goals• Establish strategies & assign

responsibility• Physically write the plan• Acknowledge and Celebrate

Successes

Strategic Planning

• Goals and Objectives should be SMARTER– S – Specific– M – Measurable– A – Acceptable– R – Realistic– T – Time frame– E – Extending– R - Rewarding

Strategic Planning

• Involve the right people• There is no “perfect” plan• Start simple, but start!• Consider having a consultant or facilitator• Be engaged to communicate the plan• Build accountability – who’s doing what

when?• Deviating from the plan is okay, it’s not a

set of rules, it’s a guideline• Most importantly………

Strategic Planning

Celebrate Successes!

Succession Planning

• When you look back on a group, as things change, your group changes….

• How do you feel your group is doing in this category? Is the change positive? What is it you feel your group can do to be better prepared and understanding the changes? Write down… with your permission these will be shared on the website forum (with no names) as examples.

Starting a YP Group

Guide to start

Thanks for your input and participation!

Dates to remember

7/15/2008

- RFP for Conference due

10/1/2008

- Board Applications due

10/10/2008

- YPIowa Leadership Conference in Muscatine