Virtual Shared Services

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

How to reorganize your How to reorganize your offshore back office offshore back office resources to:resources to:

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesduties

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant

WITHOUT adding any WITHOUT adding any headcountheadcount

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant

WITHOUT adding any WITHOUT adding any headcountheadcount

AN EXAMPLE; THE FINANCE FUNCTION

VisionEuropa.com

A typical deployment Overseas A typical deployment Overseas

Country A

COUNTRY BY COUNTRY

VisionEuropa.com

Country A

1 Accountant1 Clerk

ADHOC DEPLOYMENTS

A typical deployment Overseas A typical deployment Overseas

VisionEuropa.com

Country A

Country B

1 Accountant1 Clerk

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

APPLY, RINSE, REPEAT

A typical deployment Overseas A typical deployment Overseas

VisionEuropa.com

Country A

Country C

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

ISLANDS

A typical deployment Overseas A typical deployment Overseas

VisionEuropa.com

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

DUPLICATION OF FUNCTIONS

A typical deployment Overseas A typical deployment Overseas

VisionEuropa.com

Country A

Country C Country D

The End ResultThe End Result

Country B

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant1 Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

• Ad Hoc ImplementationsAd Hoc Implementations

VisionEuropa.com

Country A

Country C Country D

The End ResultThe End Result

Country B

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant1 Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

• Ad Hoc ImplementationsAd Hoc Implementations

• IslandsIslands

VisionEuropa.com

Country A

Country C Country D

The End ResultThe End Result

Country B

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant1 Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

• Ad Hoc ImplementationsAd Hoc Implementations

• IslandsIslands

• No Critical MassNo Critical Mass

VisionEuropa.com

Country A

Country C Country D

The End ResultThe End Result

Country B

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant1 Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

• Ad Hoc ImplementationsAd Hoc Implementations

• IslandsIslands

• No Critical MassNo Critical Mass

• No Segregation of DutiesNo Segregation of Duties

VisionEuropa.com

Country A

Country C Country D

The End ResultThe End Result

Country B

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant1 Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk• Ad Hoc ImplementationsAd Hoc Implementations

• IslandsIslands

• No Critical MassNo Critical Mass

• No Segregation of DutiesNo Segregation of Duties

• Not Sox CompliantNot Sox Compliant

VisionEuropa.com

Country A

Country C Country D

The End ResultThe End Result

Country B

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant1 Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

AND IT GETS WORSE

• Ad Hoc ImplementationsAd Hoc Implementations

• IslandsIslands

• No Critical MassNo Critical Mass

• No Segregation of DutiesNo Segregation of Duties

• Not Sox CompliantNot Sox Compliant

VisionEuropa.com

Functionally OrganizedFunctionally Organized

Country A

Country C

Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

DUPLICATION OF FUNCTIONS

VisionEuropa.com

Country BCountry A

Functionally OrganizedFunctionally Organized

Country C

Country D

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

• Duplication of FunctionsDuplication of Functions

VisionEuropa.com

Country BCountry A

Functionally OrganizedFunctionally Organized

Country C

Country D

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

• Duplication of FunctionsDuplication of Functions

• Poor use of ResourcesPoor use of Resources

VisionEuropa.com

Country BCountry A

Functionally OrganizedFunctionally Organized

Country C

Country D

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

• Duplication of FunctionsDuplication of Functions

• Poor use of ResourcesPoor use of Resources

• Inefficient use of ITInefficient use of IT

VisionEuropa.com

Country BCountry A

Functionally OrganizedFunctionally Organized

Country C

Country D

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

CHANGE PERSPECTIVE

• Duplication of FunctionsDuplication of Functions

• Poor use of ResourcesPoor use of Resources

• Inefficient use of ITInefficient use of IT

VisionEuropa.com

A New PerspectiveA New Perspective

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

VisionEuropa.com

A New PerspectiveA New Perspective

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

THIS IS ONE COMPANY!

VisionEuropa.com

A New PerspectiveA New Perspective

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P Clerk

THERE ARE TEN RESOUCES

VisionEuropa.com

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkSTEP ONE

Unite the ResourcesUnite the Resources

VisionEuropa.com

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkSTEP ONE

CentralServer

Global ERP

DEPLOY GLOBAL ERP PACKAGE

Unite the ResourcesUnite the Resources

VisionEuropa.com

Country A

Country C

Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkSTEP TWO

Unite the ResourcesUnite the Resources

VisionEuropa.com

Country A

Country C

Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkSTEP TWO

THE INTERNET

SET UP YOU VPN

Unite the ResourcesUnite the Resources

VisionEuropa.com

Country A

Country C

Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkSTEP THREE

Unite the ResourcesUnite the Resources

VisionEuropa.com

Country A

Country C

Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkSTEP THREE

CONNECT THE ISLANDS

Unite the ResourcesUnite the Resources

VisionEuropa.com

Country A

Country C

Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkSTEP FOUR

CentralServer

Global ERP

Unite the ResourcesUnite the Resources

VisionEuropa.com

Country A

Country C

Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkSTEP FOUR

CentralServer

Global ERP

Unite the ResourcesUnite the Resources

STANDARDIZE PROCESSES

VisionEuropa.com

So Far So GoodSo Far So Good

VisionEuropa.com

So Far So GoodSo Far So Good• No more IslandsNo more Islands

VisionEuropa.com

So Far So GoodSo Far So Good• No more IslandsNo more Islands

• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts

VisionEuropa.com

So Far So GoodSo Far So Good• No more IslandsNo more Islands

• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts

• Central ControlCentral Control

VisionEuropa.com

So Far So GoodSo Far So Good• No more IslandsNo more Islands

• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts

• Central ControlCentral Control

• Access to Local DataAccess to Local Data

VisionEuropa.com

So Far So GoodSo Far So Good• No more IslandsNo more Islands

• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts

• Central ControlCentral Control

• Access to Local DataAccess to Local Data

• IT Support StreamlinedIT Support Streamlined

VisionEuropa.com

So Far So GoodSo Far So Good• No more IslandsNo more Islands

• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts

• Central ControlCentral Control

• Access to Local DataAccess to Local Data

• IT Support StreamlinedIT Support Streamlined

• Easy to ReplicateEasy to Replicate

VisionEuropa.com

So Far So GoodSo Far So Good

• No more IslandsNo more Islands

• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts

• Central ControlCentral Control

• Access to Local DataAccess to Local Data

• IT Support StreamlinedIT Support Streamlined

• Easy to ReplicateEasy to Replicate

BUT

VisionEuropa.com

So Far So Good; ButSo Far So Good; But

VisionEuropa.com

So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated

VisionEuropa.com

So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated

• No Segregation of DutiesNo Segregation of Duties

VisionEuropa.com

So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated

• No Segregation of DutiesNo Segregation of Duties

• Still not SOX compliantStill not SOX compliant

VisionEuropa.com

So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated

• No Segregation of DutiesNo Segregation of Duties

• Still not SOX compliantStill not SOX compliant

• No Critical MassNo Critical Mass

VisionEuropa.com

So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated

• No Segregation of DutiesNo Segregation of Duties

• Still not SOX compliantStill not SOX compliant

• No Critical MassNo Critical Mass

THOUGH FRAMEWORK IS IN PLACETHOUGH FRAMEWORK IS IN PLACE

VisionEuropa.com

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkReorganize 10 Resources

1G/L Analyst1 Clerk

ASSESS TALENT POOL

VisionEuropa.com

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkTotal Headcount 10

1G/L Analyst1 Clerk

1 Controller1 Analyst1 Credit &

Billing1 A/P Clerk

REASSIGN RESOUCES

VisionEuropa.com

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkTotal Headcount 10

1G/L Analyst1 Clerk

1 Controller1 Analyst1 Credit &

Billing1 A/P Clerk

1 Inventory1 A/R Collect

1 Clerk

CONVERT FROM LOCAL TO REGIONAL

VisionEuropa.com

Country A

Country C Country D

Country B

1 Accountant1 Clerk

1 Accountant1 A/R Clerk1 A/P Clerk

1 Accountant

1 Accountant1 Analyst1 Credit & Collection

1 A/P ClerkTotal Headcount 10

1G/L Analyst1 Clerk

1 Controller1 Analyst1 Credit &

Billing1 A/P Clerk

1 Inventory1 A/R Collect

1 Clerk

1 FA&R

MAINTAIN LOCAL PRESENCE

VisionEuropa.com

Mission AccomplishedMission Accomplished

Country A

Country C

Country D

Country B

1G/L Analyst1 Clerk

1 Inventory1 A/R Collect

1 Clerk

1 FA&R

1 Controller1 Analyst1 Credit &

Billing1 A/P Clerk

Total Headcount 10

CentralServer

Global ERP

VisionEuropa.com

Mission Accomplished!Mission Accomplished!

VisionEuropa.com

Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions

VisionEuropa.com

Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions

• Segregated DutiesSegregated Duties

VisionEuropa.com

Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions

• Segregated DutiesSegregated Duties

• SOX CompliantSOX Compliant

VisionEuropa.com

Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions

• Segregated DutiesSegregated Duties

• SOX CompliantSOX Compliant

• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth Ready

VisionEuropa.com

Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions

• Segregated DutiesSegregated Duties

• SOX CompliantSOX Compliant

• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING

VisionEuropa.com

Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions

• Segregated DutiesSegregated Duties

• SOX CompliantSOX Compliant

• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING

• Local PresenceLocal Presence

VisionEuropa.com

Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions

• Segregated DutiesSegregated Duties

• SOX CompliantSOX Compliant

• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING

• Local PresenceLocal PresenceWITHOUT ADDING

VisionEuropa.com

Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions

• Segregated DutiesSegregated Duties

• SOX CompliantSOX Compliant

• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING

• Local PresenceLocal PresenceWITHOUT ADDING

• One Single HeadcountOne Single Headcount

VisionEuropa.com

Virtual Shared ServicesVirtual Shared Services

• Thanks for watchingThanks for watching

For More Information please call 972-771-9887For More Information please call 972-771-9887