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How to create shared services for your overseas operations, achieve critical mass, segregation of duties and become sox compliant and growth ready without adding one single headcount.
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VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources to:resources to:
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesduties
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant
WITHOUT adding any WITHOUT adding any headcountheadcount
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant
WITHOUT adding any WITHOUT adding any headcountheadcount
AN EXAMPLE; THE FINANCE FUNCTION
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A typical deployment Overseas A typical deployment Overseas
Country A
COUNTRY BY COUNTRY
VisionEuropa.com
Country A
1 Accountant1 Clerk
ADHOC DEPLOYMENTS
A typical deployment Overseas A typical deployment Overseas
VisionEuropa.com
Country A
Country B
1 Accountant1 Clerk
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
APPLY, RINSE, REPEAT
A typical deployment Overseas A typical deployment Overseas
VisionEuropa.com
Country A
Country C
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
ISLANDS
A typical deployment Overseas A typical deployment Overseas
VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
DUPLICATION OF FUNCTIONS
A typical deployment Overseas A typical deployment Overseas
VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Ad Hoc ImplementationsAd Hoc Implementations
VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
• No Critical MassNo Critical Mass
VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
• No Critical MassNo Critical Mass
• No Segregation of DutiesNo Segregation of Duties
VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
• No Critical MassNo Critical Mass
• No Segregation of DutiesNo Segregation of Duties
• Not Sox CompliantNot Sox Compliant
VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
AND IT GETS WORSE
• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
• No Critical MassNo Critical Mass
• No Segregation of DutiesNo Segregation of Duties
• Not Sox CompliantNot Sox Compliant
VisionEuropa.com
Functionally OrganizedFunctionally Organized
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
DUPLICATION OF FUNCTIONS
VisionEuropa.com
Country BCountry A
Functionally OrganizedFunctionally Organized
Country C
Country D
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Duplication of FunctionsDuplication of Functions
VisionEuropa.com
Country BCountry A
Functionally OrganizedFunctionally Organized
Country C
Country D
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Duplication of FunctionsDuplication of Functions
• Poor use of ResourcesPoor use of Resources
VisionEuropa.com
Country BCountry A
Functionally OrganizedFunctionally Organized
Country C
Country D
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Duplication of FunctionsDuplication of Functions
• Poor use of ResourcesPoor use of Resources
• Inefficient use of ITInefficient use of IT
VisionEuropa.com
Country BCountry A
Functionally OrganizedFunctionally Organized
Country C
Country D
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
CHANGE PERSPECTIVE
• Duplication of FunctionsDuplication of Functions
• Poor use of ResourcesPoor use of Resources
• Inefficient use of ITInefficient use of IT
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A New PerspectiveA New Perspective
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
VisionEuropa.com
A New PerspectiveA New Perspective
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
THIS IS ONE COMPANY!
VisionEuropa.com
A New PerspectiveA New Perspective
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
THERE ARE TEN RESOUCES
VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP ONE
Unite the ResourcesUnite the Resources
VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP ONE
CentralServer
Global ERP
DEPLOY GLOBAL ERP PACKAGE
Unite the ResourcesUnite the Resources
VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP TWO
Unite the ResourcesUnite the Resources
VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP TWO
THE INTERNET
SET UP YOU VPN
Unite the ResourcesUnite the Resources
VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP THREE
Unite the ResourcesUnite the Resources
VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP THREE
CONNECT THE ISLANDS
Unite the ResourcesUnite the Resources
VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP FOUR
CentralServer
Global ERP
Unite the ResourcesUnite the Resources
VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP FOUR
CentralServer
Global ERP
Unite the ResourcesUnite the Resources
STANDARDIZE PROCESSES
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So Far So GoodSo Far So Good
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So Far So GoodSo Far So Good• No more IslandsNo more Islands
VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
• Access to Local DataAccess to Local Data
VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
• Access to Local DataAccess to Local Data
• IT Support StreamlinedIT Support Streamlined
VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
• Access to Local DataAccess to Local Data
• IT Support StreamlinedIT Support Streamlined
• Easy to ReplicateEasy to Replicate
VisionEuropa.com
So Far So GoodSo Far So Good
• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
• Access to Local DataAccess to Local Data
• IT Support StreamlinedIT Support Streamlined
• Easy to ReplicateEasy to Replicate
BUT
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So Far So Good; ButSo Far So Good; But
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So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
• No Segregation of DutiesNo Segregation of Duties
VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
• No Segregation of DutiesNo Segregation of Duties
• Still not SOX compliantStill not SOX compliant
VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
• No Segregation of DutiesNo Segregation of Duties
• Still not SOX compliantStill not SOX compliant
• No Critical MassNo Critical Mass
VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
• No Segregation of DutiesNo Segregation of Duties
• Still not SOX compliantStill not SOX compliant
• No Critical MassNo Critical Mass
THOUGH FRAMEWORK IS IN PLACETHOUGH FRAMEWORK IS IN PLACE
VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkReorganize 10 Resources
1G/L Analyst1 Clerk
ASSESS TALENT POOL
VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkTotal Headcount 10
1G/L Analyst1 Clerk
1 Controller1 Analyst1 Credit &
Billing1 A/P Clerk
REASSIGN RESOUCES
VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkTotal Headcount 10
1G/L Analyst1 Clerk
1 Controller1 Analyst1 Credit &
Billing1 A/P Clerk
1 Inventory1 A/R Collect
1 Clerk
CONVERT FROM LOCAL TO REGIONAL
VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkTotal Headcount 10
1G/L Analyst1 Clerk
1 Controller1 Analyst1 Credit &
Billing1 A/P Clerk
1 Inventory1 A/R Collect
1 Clerk
1 FA&R
MAINTAIN LOCAL PRESENCE
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Mission AccomplishedMission Accomplished
Country A
Country C
Country D
Country B
1G/L Analyst1 Clerk
1 Inventory1 A/R Collect
1 Clerk
1 FA&R
1 Controller1 Analyst1 Credit &
Billing1 A/P Clerk
Total Headcount 10
CentralServer
Global ERP
VisionEuropa.com
Mission Accomplished!Mission Accomplished!
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Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
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Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth Ready
VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING
VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING
• Local PresenceLocal Presence
VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING
• Local PresenceLocal PresenceWITHOUT ADDING
VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING
• Local PresenceLocal PresenceWITHOUT ADDING
• One Single HeadcountOne Single Headcount
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
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