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Stuart Crawford from Bulletproof InfoTech presented to Volunteer Red Deer on Social Media and Compliance. Stuart helped the attendees understand the risks of social media and how business and volunteer organizations can mitigate the risks associated with online social networking. For more information call Stuart at 403.340.1011.
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Social Media and Compliancy
Is it possible?What are the risks?
Stuart R. Crawford
Bulletproof InfoTech
403.340.1011
stuart.crawford@bulletproofIT.ca
The new world
Right and Wrong Takes A Whole New Meaning
What are the risks today?
Are compliance officers embracing Social Media Social Media is here to
stay, the platforms are here to stay
Data and Privacy protection
data leaks, data breaches or reputational damage
What Is Really Private Online?
How do online privacy regulations apply? Beyond the courts Beyond the IT Pro
How are privacy regulations interpreted? By staff By managers By executives By shareholders
What Do Business Owners Need To Be Aware Of?
Government regulations PIPEDA HIPAA Privacy regulations
Industry regulations EUB
Securities regulations Sarbanes-Oxley
How do these government and industry regulations impact the use of social media in today’s business?
But Really, What Can Happen?
Can employees share private patient information online?
Can your staff email confidential information to a competitor?
Can your press release be leaked and impact share price?
Threats have always been here!
What is so different today?
Does Social Media really cause concern?
What Happens When They Go Here?
Don’t Most Of Our Employees Have These?
Can We Really Enforce Corporate Policy Outside The Office
How Does Business Enforce Compliancy Today?
They block it!
Is this the correct move?
What do these actions cause?
Does it really stop the use?
What Can Business Really Do?
Google Alerts Monitor anything in the
public domain
Have employees register Blogs Twitter Facebook
Social networking acceptable use policy
Does It Really Work?
If someone wants to write about your business they will Mini-microsoft blog
Enforcement may not work
Passive monitoring, auditing and sampling may work
How do you control your corporate identity?
What Next?
Social Media is not going away
Business has faced these challenges in the past, but it wasn’t as easy
Electronic data is continuing to grow
Challenges around compliance will increase
“If you list your company's name
or write about what you do, it
affects the company.”
Doug Corneliuscompliance officer, ComplianceBuilding.com
Your Acceptable Social Networking Use Policy
All organizations must have a handbook with clear rules around social networking when the employee starts
Clear expectations Privacy Confidential information Trade secrets
Sign off a must
Start Passive Monitoring Now
Use Google Alerts
RSS feeds
Email subscriptions
Random searches
Auditing of employee blogs, facebook and twitter accounts
Encourage and welcome formal and informal discussions with social media
Something To Understand
As Joe Rogan’s character on Newsradio once quite accurately quipped,
"Dude, you can’t take something off the Internet.. that’s like trying to take pee out
of a swimming pool."
Once your business data, IP, press releases, client information and other is out there, it is out there.
Q & A
www.facebook.com/stuart.crawford.calgary.computer.service
www.linkedin.com/in/stuartcrawford
www.twitter.com/scrawforditmwww.twitter.com/bulletproofIT
Questions
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