Mentorship Guide

Guidelines• Every VP will be given 9-10 new recruits.• These new recruits will be selected at random.• Mentorship group meetings will take place over a span of 5 days.• The mentorship groups will be GCM based, and will be used as a Talent

Allocation Tool.• There will 4 meetings in all (1 virtual meeting + 3 actual meetings).• The VPs have to follow the checklist and guidelines for each mentorship

meeting.• The VPs have to fill out the GCM-based Talent Allocation Tool at the end

of each meeting.• Personal Goal Setting (PGS) will be combined with Mentorship Groups.• At the end of the 3rd, 4th and 5th mentorship meeting, the VP will conduct

the PGS of 3 new recruits. The PGS document has been attached.

Meeting 1Pro-active Learning +

Entrepreneurial Outlook4th/ 5th SEPTEMBER

• Duration 1 hour 30 mins.• Purpose - Explanation of Non-X in brief.- To grade the new recruits for the comptencies

of SOCISL RESPONSIBILITY, PRO-ACTIVE LEARNING and ENTREPRENEURIAL OUTLOOK.

- To find people for ER C, GCDP ICX & GIP ICX

Agenda• Check-in (5 mins)• Importance of Non-X support systems (5 mins)• Explanation of ER in brief (5 mins)• Explanation of TM /HRin brief (5 mins)• Explanation of C in brief (5 mins)• Explanation of F and Trainee Servicing in brief (5 mins)

• Activity (40 mins)- Break up the group up into 5 pairs.- Each pair will pick up a chit and act the situation out. Each pair gets 5 mins.- Situations are o Sell a painting workshop for street children (BKK) to a company for funding.o Sell an AIESEC internship to a corporate company.o Sell a Global Village to a company for funding.o Sell a Global Village to a TV channel, for TV coverage.o Sell a painting workshop for street children (BKK) to a newspaper, for press coverage.- The pairs can assume the company/T.V. channel/ newspaper to be anything. However, they have to

specify the field of the firm. Eg: Selling BKK to a youth magazine’; or selling GV to a tourism firm.- The VP will have to play the part of the company/firm.

• Hype up LTS and RYLC.(5 mins)

Post-meeting work for VPs• On the google spreadsheet, make a note of the situation

handled by the new recruit.• Grade each new recruit on 5 for Entrepreneurial Outlook

(how they dealt with the situation – quick thinking and selling skills).

• Grade each new recruit on 5 for Pro-active Learning (how well they picked up all the information that was given to them throughout mentorship groups and how they used it in their roleplays).

• Update on the Google spreadsheet name, phone numbers, email ids, parents email id, parents occupation

Meeting 2Virtual Platform

5th/ 6th September,

• Virtual Meeting.• Must be conducted over Skype.• Time: 9 pm – 10: 30 pm.• Duration: 1 hour 30 mins.• Purpose: - To have introductions.- To get the new recruits signed up on

myaiesec.net- To add them to the Google group- To promote virtual platforms.

Agenda• Welcome (5 mins)• Check-in (5 mins)• Adding them to the AIESEC Google group (5 mins)• Hyping up RYLC (5 mins)• Telling them about myaiesec.net and its purpose and importance (10

mins)• Mailing them the sign-up ppt. The ppt has been attached (5 mins)• Live signing up on myaiesec.net (15 mins)

• Reminder Meeting no. 3 6TH /7TH September.• Homework Come up with names for the mentorship group before

meeting no. 3!.

Post meeting work for VPs

• Fill up google spreadsheet with @aiesec.net mail ids

Meeting 3 SOCIAL RESPONSIBILITY +Global Mindset

+ Emotional Intelligence

6th/ 7thSeptember

• Duration 2 hrs• Purpose - Explanation of OGX- To grade the new recruits on the

competencies SOCIAL RESPONSIBILITY, GLOBAL MINDSET and EMOTIONAL INTELLIGENCE.

- To find people for OGX, Trainee Servicing and TM.

Agenda• Check in (5 mins)• Explanation of OGX in brief GCDP+ GIP - TT/MT/DT/ET (10 mins).• OGX processes in brief Raise, Match, Realization, Re-integration(15 mins).• What is an EP? What is a trainee?• What is X+L? Importance of X+L (5 mins)• Ask new recruits if they want to go on an exchange and when (5 mins)

• Activity (25 mins)- Break the group up into 5 pairs.- Each pair will pick up a chit, and act the situation out. Each pair gets a maximum of 5 mins.- Try getting trainees to come for this activity. - Situations are:o Trainee buddy and frantic trainee situation.o Getting college permission for Recruitment situation.o EP manager and frantic EP on X situation.o EP manager and EP (about to leave for X) situation.o OGX form sales situation.- The VP will have to play the part of the frantic trainee/EP/college/student.• Reminder Meeting no. 5 on 8TH September, 2012(5 mins).

• Activity 2(20 minutes) keep them in their groups, and ask them to conceptualise a learning event for environmental problems.

• Also come up with posters for the same.

Post-meeting work for VPs• On the google spreadsheet, make a note of the situation

handled by the new recruit.• Grade each new recruit on GlobalMindset (how they dealt with

internationals and international situations during their roleplay).• Grade each new recruit on 5 for Emotional Intelligence (how

sensitively and efficiently they managed personal problems of Eps and Trainees/queries of students during their roleplay).

• Grade each new recruit on 5 for Social( based on how well their learning event concept is )

• Grade each new recruit on 5 for creativity ( based on poster design idea)

8th september

• Conduct PGS and get confirmations for LTS

Happy Mentoring!