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Work together from anywhere using online tools, file sharing, and calendar sharing.
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Working Together Online
September, 2008
Adam Kingadam@npowermichigan
.org
Working Together Online
NPower’s MissionTo inspire and empower
nonprofits to use technology to better serve their
communities.
NPower Locations
Los AngelesLos Angeles
SeattleSeattlePortlandPortland
DenveDenverr
PhoenixPhoenix
PhiladelphiaPhiladelphia
WashingtonWashington D.C.D.C.CharlotteCharlotte
IndianapoliIndianapoliss
MichigaMichigann
New New YorkYork
AtlantAtlantaaTexasTexas
NPower Michigan’s Services
•Consulting and Assessments
•Nonprofit IT Workshops
•Managed Services
• NPower strategy, budgeting and planning• Toll Free 24x7 Help desk• Security (anti-spyware and anti-virus)• Windows Security updates• Remote assistance• Software deployment• System monitoring
Today’s Session
File sharing
Website
Calendars
BackupBlog
Database
CRM
Collaboration
Remote
Mobile
Hardware
Connect
Photos
Video
Hosting
Meetings
Conferencing
Smartphones
SaaS
Today’s Session
What?Online, web-based tools that are free or low cost
Files, data, & email accessible anywhereShare calendars
Meet online, drive less
Today’s Session
Who?Available to anyone, nonprofits especially
Where?Anywhere…..that’s the point!
Today’s Session
Why?Moving towards “platform independent” A mobile, independent, but effective staff
Need less infrastructureSave time, reduce waste
Get MORE done
Working Together Online• SlideShare.net/NPowerMichigan
• Wouldn’t it be nice?– Share calendars– Share contacts– Access ENTIRE mailbox (inbox & all folders) anywhere– Access all your own contacts, calendar, and tasks anywhere– Internal website for announcements, discussion– Share & collaborate on documents online– Organization-wide calendar
Email / File Share / Collaborate
+
Email / File Share / Collaborate
• Option 1: Exchange & Sharepoint
– Need T1 internet: $300 per month minimum
– Need your own server: hardware + labor $3000 every 5 years
– Need large backup hard drives: minimum 2 @ $150 each
– Need separate antivirus protection: $85 dollars @ TechSoup.org
– Maintenance and updates required– Server goes down = email goes
down– Internet connection goes down =
email goes down
• Option 2: Hosted Exchange & Sharepoint
– Basic DSL connection – No server needed– Backed up by Hosted Exchange
provider– Antivirus protection included– Maintenance and updates included– $9 to $12 per month, per user– Makes sense for 25 or fewer staff– Recommended providers:
– Intermedia.net– Sherweb.com
Email & Online Collaboration
• Google Apps for Nonprofits www.google.com/a/npo
– Email with your domain (i.e. [email protected]) – Shared calendars– Organizational calendar– Internal team website– Share and collaborate on documents online (word
processing, spreadsheet, etc)
Email & Online Collaboration
Email & Calendar Sharing• BlueTie.com
– Web based email with your domain (i.e. [email protected]) - 10GB– Shared calendars– Shared contacts – Online file sharing– Backed up!– $4.99 per user, per month
• Zoho.com– Online apps (word proc., spreadsheet, presentation)– Web conferencing, Contact Database– Basic versions of all apps are free
Online Productivity
Smartphone
• Email anywhere• Faster scheduling• Task management (“to dos”)• Address book always available• Look up information / search• Directions
Phone Number & Messaging
• GrandCentral.com– One phone number to ring on all of your phones– Be reachable when you are out of the office– View and listen to voicemails online– Listen to voicemails as they are being sent
www.GrandCentral.com
Fax
• RapidFax.com– Send & Receive faxes via the Web to your email– Can’t completely replace fax machine
Instant Messaging
• Meebo.com– Free web-based IM service– Quick messaging to co-workers (in or out of the office)– Saves time
• JungleDisk.com– Use as a shared network drive– Your files accessible on any computer – $2 per user per month, plus 15 ¢ per GB
(Workgroup Edition)
File Sharing
Less than half the price
of purchasing and
maintaining a file
server…
File Server vs. Online
• Server– Hardware - $2000– Software - $200– Setup - $1000– Backup Media - $300– Total: $3500 every 5
years
• Online File Service– 10 staff ($2 each per
month) - $20– 20 GB data (0.15 per GB,
per month) - $3– $23 per month– $1380 per 5 years
• Egnyte.com– Virtual file server
File Sharing
File Sharing
• Workspace.Officelive.com– Share and work on Office files from anywhere
File Sharing
• More Online File Sharing and Backup– Xdrive.com– ElephantDrive.com– Ibackup.com– Mozypro.com– Box.net– YouSendit.com & MailBigFile.com
File Sharing & Online Backup
More listed at:http://techmagazine.ws/free-online-file-storage/
Database & Financials
• Online Databases– Buy vs. Rent?– Access web-based database from any
computer– No software or server required– No updates or maintenance required– Data is backed up and secured
Database & Financials
Salesforce CRM – www.salesforcefoundation.org Zoho CRM – www.zohocrm.com Sugar CRM – www.sugarcrm.com Convio Common Ground – www.convio.com Donor Perfect – www.donorperfect.com eTapestry – www.etapestry.com Volgistics – www.volgistics.com WildApricot – www.wildapriciot.com Democracy In Action –
www.democracyinaction.org Quickbooks Online – www.intuit.com
www.WorkFlowPerfect.com
• WorkFlowPerfect.com– Enforce best practices and processes – Everyday business
activities– Assign tasks, track progress– Upload files and supporting documents
Team & Project Collaboration• Huddle.net
– Online project management and team collaboration – Manage programs, share files, discussion boards– Free for 1 or 3 projects…
Online Conferencing
• DimDim.com– Online voice, video– Share slides, show your computer Desktop– Free for 20 or less attendees
Online Conferencing
• More web conferencing tools:– Zoho– WebEx– Microsoft Live Meeting– Adobe Connect Pro– FuzeMeeting.com
Online Conferencing
• FreeConferenceCall.com & Rondee.com– Host a conference call for free– Usually not a local number
Conference Calls
• Skype.com– Free person-to-person video calls – Free conference calls up to 25 people
Video Conferencing
• Oovoo.com– Free video conferencing for up to 3
people at a time
Video Conferencing
Scheduling• MeetingWizard.com
– Send a single meeting request to many people with proposed dates and times– Choose the time that works best for most– Automated email reminders
Meetings
• MyCommittee.com– Create a committee, add agenda, invite members, automated meeting reminders– post minutes, discuss/edit online– Free for 1 committee
To Do Lists
• RememberTheMilk.com & ToodleDo.com– Online To Do list– Share with staff– Prioritize, due dates, etc.– Email and RSS alerts
To Do Lists
• ToodleDo.com
Social Bookmarking
• Del.icio.us• Shared (“Social”) Bookmarking tool• Sign up for an account and share bookmarks across your organization• http://del.icio.us/NPowerMichigan
• LogMeIn.com– Free access to your computer at the office– Work on files, email, etc.
Remote Access
• CostToDrive.com
Cost to Drive
• MeetWays.com
Meet Half Way
What will work for YOU?
1. Use mobile devices2. Meet online3. Hosted Email solution4. Calendar sharing5. Files online6. Database online7. Projects & Tasks online8. Fax & Voicemail access
Adam [email protected]
