NPA-Nyaung Kan Aye Punnavuddhana

Association

MMETC-Myanmar Mighty Education Training Centre

Word Course

(Lecture – 2)

Date:29.03.2009 (Sunday)

(1) How to move cursor around the document?(2) How to select the Text?(3) How to deselect Text/Objects?(4) How to move Text/Graphics?(5) How to copy Text/Graphics?(6) How to delete Text/Graphic?(7) How to check spelling and grammar?(8) How to change case?(9) How to make drop cap?(10)How to write the sales letter?(11)How to write the leave letter?(12)What is save and save as; print and print

preview?(13)How to draw the Table?(14)How to make the border, shading and patterns

inside the table?

(1) How to move cursor around the document?

• USING MOUSE POINTER I– Position the mouse pointer at the new location and click. The cursor

moves to the new location.• USING KEYBOARD KEYS

Press these keys To move

Right arrow () One character to the right

Left arrow () One character to the left

Up arrow () Up one line

Down arrow () Down one line

<Ctrl><Right arrow ()> Beginning of next word

<Ctrl><Left arrow ()> Beginning of current or previous word

<Page Up> Previous screen

<Page Down> Next screen

<Ctrl><Home> Beginning of the document

<Ctrl><End> End of the document

To Select Do This

Any amount of text Click and drag over the text.

A word Double click the word or place cursor anywhere in the word.

A graphic Click the graphic.

A line of text Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then click.

Multiple line of text Moves mouse pointer to the left of the line it changes to a right pointing arrow, and then click and drag up or down.

A sentence Hold down <CTRL> key, and click anywhere in the sentence.

A paragraph Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then double click or triple click anywhere in the paragraph.

Multiple paragraph Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then double click and drag up or down.

A large block of text

Click at the start of the selection, scroll to the end of the selection, and then hold down <SHIFT> key and click at the finishing point.

An entire document

Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then triple click or <Ctrl> + A.

(2)How to select the Text

(3) How to deselect Text/Objects?• Using Mouse: To deselect any amount of text or

objects you have selected, just click anywhere on the document.

• Using Keyboard: To deselect any amount of text or objects you have selected, just press one of the arrow keys.

(4) How to move Text/Graphics?1. Select the text or graphics you want to move.2. Click Cut button on the Standard toolbar.3. Open the document in which you want to paste and

position the cursor at the appropriate place4. Click Paste button on the Standard toolbar.

(5) How to copy Text/Graphics?1. Select the text or graphics you want to copy.

2. Click Copy button on the standard toolbar. Now the copied item is placed on the Clipboard.

3. Move cursor to the position where you want to paste.

4. Click Paste button on the standard toolbar to paste the copied item.

(6) How to delete Text/Graphic?1. Select the text or graphics you want to delete.

2. Press <Delete> key

3. Use <Backspace> key to delete one character to the left.

4. Use <Delete> key to delete one character to the right.

•To Move Text/Graphic With Drag & Drop Method

1. Select the text or graphics you want to move.

2. Click and drag the selected text or graphics to where you want to move it.

3. Leave mouse button.

•To Copy Text/Graphic With Drag & Drop Method

1. Select the text or graphics you want to copy.

2. Hold down <Ctrl> key as you click and drag the selected text or graphics to where you want to copy it.

3. Leave mouse button.

(7)How to check spelling and grammar?

1. Click Option menu

2. Choose Spelling and grammar.

3. If you want to change the text press change button or if not press Ignore Once button.

(8)How to change case?

1. Click on Format menu.

2. Select Change Case. The change case dialog box will appear as shown in figure.

3. Choose the options for require case.

4. Press Ok button.

(9)How to make drop cap?

1. Select the text.

2. Click Tools menu.

3. Select Drop Cap.

4. Click Dropped or In margin.

5. Choose or type Line to drop.

6. Choose or type Distance from text.

7. Press Ok button.

(10)How to write the sales letter?MIIIways Toys Ltd,

10 Horndean Way, Bristol BS2 6CS

Mr. J. Willams Yours ref:Home Stores Our ref: DY/SW 16 Tootbridge AvenueWestwoodSurvey SU 2 1 CH

29th March 2009Dear Mr. Williams

We have pleasure in sending you a copy of our catalogue, which includes details and prices of our complete range of toys.

We would particularly like to draw your attention to our new Plastic range of model soccers, cars which you will find on Page 63 of the catalogue.

We can offer you a special discount of 5 percent on all toys ordered before 1st May.

We look forward to receiving you first order.

Your truly,

ChristinSales Manager

(11)How to write the leave letter?AUNG KAUNG MYATPASSPORT NO. 271768MYANMAR CITIZENNo. 9, USJ 10/9ASUBANG JAYA56100 KUALA LUMPUR.

MARCH 8, 2009

ABC (M) SDN BHDWISMA FOREVER, NO. 25, JALAN JEJAK 3, TAMAN MALURI55100 KUALA LAUMPUR.

ATTN :MR Tan.

Dear Sir,

APPLICATION FOR UNPAID LEAVE FOR THREE (03) MONTHS______________________________________________________________________________I, AUNT KAUNG MYAT (Passport no. 271768) would like to apply for three (03) months unpaid leave to return to my country (MYANMAR) to see my parents.

Hope you will kindly approve my unpaid application for the period from March 2,2009 to June 2, 2009 both date inclusive.

Truly yours,

(12)What is save and save as; print and print

preview? (i) Saving An Unnamed Document

1. Click File menu and choose Save command. Save as dialog box will appear as shown in figure.

2. Type the name of the document in the File name text box. The document name can be as long as 255 characters, but it’s advisable to make it short for easy reference and identification.a. To save the document in different folder or drive, choose

different folder or drive form Save in: drop down box or click a different folder at Place Bar column.

b. To save the document in a new folder, click Create New Folder button.

c. For more option on saving, click Tools drop down menu on the Save As dialog box.

3. Click Save button.

Saving Location Create New Folder More Save Options

Place Bar File Name Saving Type

Save As Dialog Box

(ii) Saving An Existing/Modified/Altered Document

• Click File menu and choose Save command.

• This process will update the existing document if there are any changes done.

(iii) Saving Document With A Different Name

• This is normally done when you want to maintain the original contents of the document and keep the modified file in another file or when you want to make another copy of the same document with different name.

1. Open the document, which you want to make another copy.

2. Click File menu and choose Save As…command

3. Type new document name in the File Name: text box.

4. Click Save button.

Avoid This• File name cannot include any of the following

characters:

(1)Forward Slash(\) (2)Back Slash(/)

(3)Greater Than Sign(>) (4)Less Than Sign(<)

(5)Asterisk(*) (6)Question Mark(?)

(7)Quotation Mark(“) (8) Pipe Symbol(|)

(9) Colon(:) (10)Semicolon(;)

(12)What is save and save as; print and

print preview?

1. Click on File Menu

2. Choose Print command

3. Choose Printer at Name box

4. Choose Page range

5. Choose Copies

6. Press OK button.

Printing the document

(12)What is save and save as; print and print preview?

1. Click on File Menu

2. Choose Print Preview

3. Press Close button to go back to document.

Previewing the document

(13)How to draw the Table

To draw the Table1. Click on Table menu2. Choose Insert Table.3. Insert table box will

appear as shown is figure.

4. Choose Number of columns and number of rows.

5. Press OK button.

• To draw the following table,

1. Click Table menu then

2. Choose Insert Table.

3. Type or Select 5 at number of columns.

4. Type or select 4 at number of rows then press OK button.

• To go to next cell, press Tab key.

• To adjust column/row width, double click on border of the column/row.

• To insert cell/column/row, put cursor on the cell and click Table menu, choose insert cell/column/row.

• To delete cell/column/row/table, put the cursor on the cell/column/row/table, click Table menu, choose delete cell/column/row/table.

• To split cells, put cursor on the cell to split, click Table menu, choose split cells then select or type number of columns and number of rows then press OK button.

• To merge cells, select two or more cells, click Table menu, choose merge cell.

• To split table, put cursor at require row, click Table menu, choose split table. Then press enter key.

• To merge table, put the cursor between the tables, press backspace key and delete key.

• To change the table style, put cursor on the table, click Table menu, choose

1. Select the table you wish to put border.

2. Click Format menu.

3. Select Border and Shading.

4. Click on Borders Tab.

5. Choose Style6. Choose Color.7. Choose Width.8. Choose Setting9. Press OK button.

(14)How to make the border, shading and patterns inside the table?

Shading inside the table

(14)How to make the border, shading and patterns inside the table?

1. Select the table you wish to put Shading.

2. Click Format menu.

3. Select Border and Shading.

4. Click on Shading tab.

5. Choose Fill for background color.

6. Choose Patterns Style.

7. Press OK button.

Patterns inside the table

This is end of Microsoft Word Lecture Note 2.

Thank you

And

Proceed to Lecture Note 3.