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© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
What & How do I choose : SharePoint 2013 On Premise vs. Cloud - Office 365
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Wired2Win Webinar Series
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
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© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Agenda
• Introduction to SharePoint 2013 On-premise
• Introduction to SharePoint 2013 Online for Office 365
• Comparison between SharePoint On-premise , Online
and Hybrid
• How should I choose between On-premise , Online and
Hybrid?
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential 5
Introduction to SharePoint 2013 On Premise
• SharePoint farm is within the Corporate network
• IT support team maintains the Sharepoint farm and regularly applies the Microsoft patches
• On Premise AD is used for authentication
• Availability requirements that can meet and have to be designed are 99.9%, 99.99% or 99.999%
• Full support for server-side customizations
• Availability of Enterprise level services such as BCS, Fast Search server, Performance Point etc.
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential 6
Introduction to SharePoint 2013 Online for Office 365
• SharePoint site is in Microsoft Data Center (MDC)
• MSFT applies the patch regularly
• Built-in availability provided at 99.9%
• Globally available datacenters to reduce latency and high network bandwidth
• Built-in Disaster recovery capability
• Support for 5 Industry Compliance standards - ISO 27001, EU model clauses, “Health Insurance Portability and Accountability Act” business associate agreement (HIPAA BAA), Federal Information Security Management Act (FISMA) & Family Educational Rights and Privacy Act (FERPA).
• Support for Client Side Object & App model
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential 7
Introduction to SharePoint 2013 Hybrid
• Business uses both SharePoint On Premise and SharePoint Online
• Based on various factors (like security, feature needs etc.) SharePoint sites are deployed either on SharePoint On Premise or on Online
• Authentication can be based on the following • On Premise AD • Online AD (Windows Azure
AD)• You get best of the features
considering On-Premise & Online • Recommended for workloads
involving global site deployments to address scenarios where specific country laws prohibit data transfers to other countries or regions
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential 8
SharePoint 2013 On Premise
SharePoint 2013 Online
OR
Hybrid (SharePoint
2013 On Premise
+SharePoint
2013 Online)
OR
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential 9
Size of the organization
Infrastructure deployment & maintenance
Business continuityCosts involved
Customization options Information securityProduct feature
Storage needsCompliance standards
Comparison Parameters
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Description for Comparison Parameters - 1
10
Costs involved
Specifies the cost associated with servers,
storage, licensing , maintenance etc.
Infrastructure deployment & maintenance
Specifies the need to manage SharePoint Farm
deployments and maintenance
Business Continuity
Specifies the need to focus on providing
continuity in business
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Description for Comparison Parameters - 2
11
Customization Options
Specifies the option to achieve a workload using
custom code when there is no OOTB option
Information Security
Specifies the need to make the information or
content secure
Product Features
Specifies the list of features supported by the
Product
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Description for Comparison Parameters - 3
12
Compliance Standards
Specifies the list of Compliances supported
Storage needs
Specifies the storage needs for a required
workload
Size of the Organization
Broadly categorized as small , medium or large
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Comparison of environments - 1
13
Cost involved
Infrastructure deployment &
maintenance
Business Continuity (BC)
Purchasing/maintaining hardware, Software
licenses etc.
Purchasing Office 365 plans & user licenses
Pay as you use
On-Premise Online Hybrid
Depends on usage of On-Premise & Online solutions
IT support team to deploy/manage farm
Latest updates/patches not always deployed
MSFT manages Office 365
SharePoint Online in line with the latest
updates/patches
Both Corporate IT team and MSFT are involved
Need to design the solution Built-in capabilitiesOn-premise sites and Office
365 sites follow their respective plans
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Comparison of environments - 2
14
Product Feature
Customization options
Support for Enterprise level features
Office Web App (OWA) needs to be installed
Missing or limited features
Pre-configured features
On-Premise Online Hybrid
Features from On-premise & Online deployments
Full support for Server and Client side code
App usage from OAC or SAS
Full support - Client side Limited support - Server
sideCan use Apps from OAC or
SAS
Customization options from On-premise & Online
deployments
Information security
Information is not available to external users
Information in MDC meets Industry-specific security
standards
On-Premise - Sensitive Information
Online - Other Information
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Comparison of environments - 3
15
Compliance Standard
On-Premise Online Hybrid
Industry standards - To be designed and implemented
Corporate IT to get audits completed
Verified by third-party auditors
Meets the Compliance standards
On-premise and Office 365 sites follow their respective
Compliance standard
Storage needs
Size of Organization
Expensive Storage devices
Site Collection – More than 100GB
Scalable Storage size
Cheap storage cost
Site Collection - up to 100GB
Maximum content in single tenant - O365 plan-based
On-premise and Office 365 sites follow their respective
Storage solution
Suitable for medium & large organizations
Suitable for small organizations
Suitable for large organizations
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Following is the suggested approach to choose the right environment based on the earlier discussed parameters :
1. Score/weightage (1 to 5) is provided to each parameter based on it’s positive impact. A score of 1 provides the least positive impact while a score of 5 provides the highest positive impact. Below are a few examples :
2. Provide priority to the following parameters between ( 1-3)
• 1 – High
• 2 – Medium
• 3 – Low
How do I choose the right environment? - 1
16
Parameter Comparison Outcome
Cost Involved
Overall cost for a Sharepoint solution is less with Online version when compared with On-Premise.
Score for Online will greaterthan the score for On-Premise
Compliance standards
Sharepoint Online provides built-in support for 5 standards unlike the On Premise version
Score for Online will greaterthan the score for On-Premise
Product Features
SharePoint On-Premise provides a complete set of Enterprise level services in comparison to the Online version (has limited Enterprise level capabilities).
Score for On-Premise will greater than the score for Online
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
Sample worksheet
17
On Premise Online Hybrid
Priority (1 to 3)
Total score
Total score
Total score
Cost Involved 1 3 1
Infrastructure deployment & maintenance
1 3 1
Business continuity 1 3 3
Product feature 5 2 4
Customization options 5 2 4
Information security 4 3 4
Compliance standards 1 4 3
Storage needs 4 2 4
Size of the organization 2 3 2
FINAL SCORE 24 25 26
© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
To get the final score, the following needs to be done using the sample worksheet shown in the previous slide:
Higher of the three final scores decides the right environment. Following will be one of the outcomes:
How do I choose the right environment? - 2
18
Provide priorities to each parameter
Total score for each parameter = Score * Priority
Final score = ∑(Total
scores)
On-Premise Final score
Online Final score
Hybrid Final score
On-Premise version scores highOnline version scores highHybrid version scores high
Chosen Environment
© 2010 WinWire TechnologiesWinWire Technologies, Inc. ConfidentialWinWire Technologies, Inc. Confidential
Join us for our Next Webinar on Wired2Win Webinar Series!
Very Large Scale Document Repositories with High Availability in SharePoint 2013
Date: 21 November, 2013Time: 8 am PT
Q & A
© 2010 WinWire TechnologiesWinWire Technologies, Inc. ConfidentialWinWire Technologies, Inc. Confidential
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