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"My IT department says we are not allowed to use SharePoint Designer." This phrase is fairly common when the topic of SharePoint Designer comes up in a training, conference setting or a consulting engagement. IT departments have concerns around deploying SharePoint Designer to end users. This session provides real world use cases and guidance that covers when it is safe to let your site administrators use SharePoint Designer 2010 (and also when it's not safe). In addition, we will discuss the different level of privileges that should be granted to different groups of people in your organization.
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Asif RehmaniSharePoint MVP, MCTSharePoint-Videos.com
Using SharePoint Designer 2010 in the ‘Real World’
@asifrehmani
SharePoint-Videos.com Facts
• Each video is fully narrated by SharePoint experts
• Video length – average of 10 - 15 mins each– Full of demonstration, minimal or no PowerPoint
Topics Covered
End User SharePoint functionality
Site Owner and Site Collection Administration
InfoPath SharePoint Designer
Business Connectivity Services Reporting Services
Workflows Branding
Access and Access Services Project Management
Videos such as…
• Installing SharePoint Server 2010• Customizing Site Navigation• Exporting List and Site Templates to other Site Collections• Use Chart Web Part to visualize data from Excel
Spreadsheets• Creating External Content Types• Creating List, Reusable and Site Workflows• Report on Database data using Data View web part• And a whole lot more…
Who am [email protected]
• Microsoft Office SharePoint Server MVP, MCT
• Principal contributor at SharePoint-Videos.com– Videos on SharePoint, SharePoint Designer and
InfoPath
• SharePoint 2010 Training
• Co-Author of the books Professional SharePoint Designer 2007, SharePoint Designer 2010 and more.
• Speaker at various conferences– TechEd, MS SharePoint Conference, SharePoint
Connections, Best Practices Conference etc.
Current Video Count:
331
Current Video Count:
331
What to Expect during this presentation?
• 250 level presentation
• Demos and Best Practice guidance on each of the areas
• Giveaways of video tutorial DVD and 16GB USB Flash drive at the end
Assumption of the audience today
• Folks who want to learn more about SharePoint Designer (SPD)
• Developers and IT Professionals who are wondering if they should be using SPD themselves
• IT Administrators who have allowed some form of SPD usage in their organization and are wondering what kind of problems can possibly occur
• IT Administrators who are not fans of SPD and would rather eat mud than let their users use SPD in their pristine environment
Options for Customizing SharePoint 2010
Designers
Site Admins
Developers
IT Professionals
Developers
Contributors
Designers
Site Admins
IT Professionals
Browser
What is SharePoint Designer?
In Experienced Hands
Evolution of SharePoint Designer
Capabilities of SharePoint Designer 2010
The drawbacks of not using SharePoint Designer
• Simple maintenance of objects (page content modification, lists, libraries, metadata, security etc) take much longer than they should
• Non-developers are limited to browser based modifications OR getting a third party product
• Solutions have to be built the hard way (code-based). For example: Workflows, External Content Types, Data View Web Parts
Bottom line: The total Return on Investment (ROI) for SharePoint is not being realized!
Who should be able to use SharePoint Designer?
X
Should you give it to the End Users?
• Readers• Members
Readers and Members have no need for SPD
Restricting SharePoint DesignerRevoke permissions as needed from Site Owners and Designers
Organizational StructureThe birth of Citizen Developers
Activities your users currently perform directly in Production
As a Subsite Owner
– Create Lists and Libraries? • Manage Metadata? Create new Views?
– Manage subsite security?
– Manage Site Columns and Content Types?
– Create Workflows?
It is OK to use SharePoint Designer directly in Production*
Some components can be made on test sites and then brought over
• Reusable Workflows
• Data View web parts
DEMO
Watch the free videos at sharepoint-videos.com
Get access to the completely pre-built SharePoint environment with the Demos - http://tinyurl.com/asifcloudshare
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