TUTORIAL 2/2 (of the second part) ECLAP 2012 Conference, IPR management, IPR wizard, groups and aggregations

TUTORIAL 2/2ECLAP 2012 Conference

Demo P. Bellini, M. PaolucciEmail: [email protected]

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ECLAP 2012 Conference http://www.eclap.eu

May 2012, Florence, Italy

How to edit basic group information (description, select the main page type, body, etc.)

How to set the public/private wall How to set featured content How to manage objects

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How to upload single & multiple files How to update a content How to change content preview How to change content metadata How to assign and change IPR information


How to report a bug How to create a playlist How to create a collection How to annotate a video/audio/image How manage your subscriptions


Upload content Update content Change a content icon Change content metadata Edit User Profile


1. Select menu or right block “Create New Content”2. Pay attention to select the correct metadata language (default is the language

currently set)3. Enter metadata, press the “+” icon to add more fields, the “trash” icon to remove a

field, the fields marked with “*” are mandatory4. Indicate the correct Worflow (test for testing)5. Select the taxonomy nodes associated with the content (Press Ctrl for multiple

association)6. Select the groups where the content is associated (Select your group)7. If one or more groups are selected the content can be marked as public/private (if

private, some access restrictions can be set via IPR Wizard)8. Select the language used in the content (if applicable), it is mandatory for texts9. Select the files to be sent, in the dialog multiple file selection is allowed (pressing

Ctrl/Shift)10. For each content selected a different Title can be set (all the other metadata is

shared)11. Select the terms of use acceptance,12. Start uploading13. See upload progress and processing progress in the right block


1. Make a search or select “My Content” in the content block to find the content to update

2. Select “Edit Object” in the Actions menu3. In the “Update resource” section, change the

content language (if needed)4. Select the new file5. Press Update6. The content is updated



2. Select “Edit Object” in the Actions menu3. In the “Change Icon, preview” section select the

image preview to use4. Upload it, 5. The image is automatically scaled



2. Select “Edit Object” in the Actions menu3. In the “Modify and Enrich Multilingual Metadata”

section select “Edit Metadata”4. Change one or more metadata5. Select “Apply changes”6. Select “Close Metadata Editor session”


Edit User Profile

Select the menu “Editmy Profile”

Fill in the formsespecially set yourAffiliation(“Specialization and Job”)

Standard user role: Authenticated user

If you need more permissions:

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you can ask to the site administer

AVAILABLE ROLES(only admin):


IPR Wizard

Assign a license to your content (mandatory for EUROPEANA)

Assign a provider licensing page (an Eclap Portal page in which you can add licensing information)

Assign the permissions on content access on the ECLAP Portal (es: content public, content accessible only to DSI educational users, etc.)


Not all users can modify the IPR on the content Who can do this?

A registered user who has: Set his/her affiliation on the user profile (es: DSI) Requested to the administrator to be an IPR manager

of his/her group (es: DSI IPR Manager)

On what content? The IPR manager can set IPR permissions only for

the content uploaded in the portal from people with the same affiliation (es: content uploaded by DSI people)


IPR Model contains: A set of permissions A licence (Creative Commons, etc.) A Publisher Eclap page An IPR ingestion identifier

Assign an IPR Model to a content: Automatically at ingestion time (using ECLAP

Metadata Mapper Ingestion Server) Manually on Eclap Portal on single contents

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(1)


View all your IPR models (menu>profile>my IPR Models) Create IPR Model Assign an IPR Model to a content

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(2)

Select the “My IPR Models” in the Profilemenu (menu>profile>my IPR Models> create a new Model)

Select the “Create new Model” tab: Set the model details (title, description) Set the content permission basing on the

users roles (public, group, group and educational, trusted)

Select a licence (public licences are availableonly if all permissions are selected)

Set the ECLAP information page on IPR (default to group page)

Set the IPR ingestion identifier (not mandatory)18May 2012, Florence, Italy

1.Make a search or select “My Content” in the content block to find the content

2.Select “Edit Object” in the Actions menu3.Select “IPR Wizard”4.Choose the public or private model

(default as how your content has been uploaded)

5.Choose the model from the listbox6.Please make a selection (do not go away

from the page):1.Click on “Save” if you want to assign

the model2.Click on “Exit without saving” otherwise


GROUPS

Main actions for all group members: Blog: comments Pages: view and comments Members: view a list Forum: view, comments and creation of new topics Objects: view a list (previews) Etc.

Main additional actions for Group Managers: Walls: edit Blog: create new (Select the tab “Blog” and then “Create a new blog”) Pages: create new (Select the tab “Pages” and then “Add a new page”) Members: manage them (Select the tab “Members” and add or remove, etc.) Featured objects: select them Objects: filter/select the objects basing on their features and, IN FUTURE,

apply to them specific actions (such as: ‘apply to a set of objects the same IPR model’, ‘the same metadata file’, etc.)


Only the group administer can: Set “Featured content”:

Search a content and from the actions available on it select “Mark as featured” (max 10)

Now your marked content appears in: “Featured” (Random) “My Featured”

Group Actions: Featured content


EDIT: group• Group details (e.g.

name, taxonomy, language, etc.)

• Select the main page type

• group description (text) • body of the group (html)

EDIT: Private wall (users logged in)

body of the private wall (html)

•Group description (text)•Body of the group (html)

EDIT: Public wall(users not logged in)

body of the public wall (html)

Edit Group - Edit group Walls

•Group description (text)•Body of the group (html)

Select “Private Wall” and the edit tab, if you wantto modify the page visible ONLY to peopleregistered to the group (use for internalinfomation)

Select “Public Wall” and the edit tab, if you wantto modify the page visible to people not enrolledin the group (use as promotional page)

Select “Edit” if you want to put the sameinformation (the sistem will do it automatically) both in the Private Wall and in the Public wall

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Group Actions: Edit Group - Edit group Walls (2)


Each object in ECLAP has the folllowing features: An object can be hidden/not hidden. An obj is hidden when it is

not indexed: it will not appear in the lists of objects (e.g. Last posted, etc.)

An object can be assigned to different workflow types: Internal, ECLAP, Test, Europeana

An object can be just published on Europeana or NOT An object can be void/not void. An object is void if you have

uploaded in the Eclap portal only the metadata without the real content (e.g.: in the portal are present only metadata but not the image or the pdf/video, etc.)

To each object can be applied an IPR Model The IPR model can be public or not public (IPR model type): it

depends on the permissions and on the licence choosen


In this page you can see the list of the objects (obj) associated to your group

For each object you can view:

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Manage the group Objects (2) (only for Group Managers)

obj title (link) if obj is hidden obj WF type If obj is void If obj is published

on EU IPR model applied

(title and type)


You can filter the objects basing on the following features:

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hidden WF type void published on EU IPR model type IPR model applied(only those

associated to your group)


Filter example: <I am the Development group manager and I want

to select all the objects not-hidden to which is applied the IPR Model called “Public-as-it-is” >

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Select filters and Click on ‘Apply’ button

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Manage the group Objects (5) (only for Group Managers) Actions available : Group manager (GM)

Set to hidden Set to not hidden

(+) GM & ‘WF IPR user’ Apply the IPR Model

(+) GM & ‘Publisher or Enricher’ Overwrite Taxonomy

Terms Add Taxonomy terms Publish to Europeana Set the WF type to Eclap,

Europeana, etc. May 2012, Florence, Italy

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Manage the group Objects (6) (only for Group Managers) – ‘Set to hidden’ 1) Filter your content

basing on the Hidden Filter and click on the button ‘Apply Filters’

2) Select the action ‘Set to hidden’

3) Select the set of items to which you want to apply the action

4) Click on ‘Apply Action’ and confirm

NOTE: ‘hidden’ means that an item is visible in the lists

1)

2)

3)

4)


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Manage the group Objects (7) (only for Group Managers) – ‘change WorkFlow’ Example: change the WF

type from ‘ECLAP’ to ‘Europeana’

1) Filter your content basing on the Workflow type Filter (select ‘ECLAP’) and click on the button ‘Apply Filters’

2) Select the action ‘Set the WF type to Europeana’



NOTE: ‘hidden’ means that an item is visible in the lists

1)

2)

3)

4)


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Manage the group Objects (8) (only for Group Managers) – ‘publish to Europeana’ Example: publish a set of

contents to Europeana 1) Filter your content

basing on the ‘Published in Europena’ Filter (select ‘not published’) and click on the button ‘Apply Filters’

2) Select the action ‘Publish to Europeana’

3) Select the set of items that you want to publish to Europeana


1)

2)

3)

4)


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Manage the group Objects (9) (only for Group Managers) – Apply IPR Model - 1) Filter your content basing

on the IPR model applied filter (in fig. ‘none’) and click on the button ‘Apply Filters’

2) Select the action ‘Apply the IPR model’

3) Choose the model you want to apply ( (3*) if no model is present, you have to create a new IPR model)



1)

2)

3)

4)

5)

3*)


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Manage the group Objects (10) (only for Group Managers) – Add Taxonomy -

1) Select the action ‘Add Taxonomy terms’

2) Select the terms you want to apply to the items

3) Select the set of items to which you want to associate the taxonomy terms


1)

2)

3)

4)

NOTE: The taxonomy terms will be ADDED to the previous. Each items has the old terms and the terms that you have selected


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Manage the group Objects (11) (only for Group Managers) – Overwrite Taxonomy

1) Select the action ‘Overwrite Taxonomy terms’

2) Select the terms you want to apply to the items

3) Select the set of items to which you want to associate the taxonomy terms


1)

2)

3)

4)

NOTE: The old taxonomy terms of your items (if present) will be REPLACED with the new terms tha you have selected


Using Eclap Portal

Report a Bug Create a Playlist Create a Collection Add annotation


Not all Eclap users can report a bug: ask to the site administer to become an issue

reporter Select the menu: “How to > Issue Reporting” Select the tab “Create a new Issue” and fill in the

form


1. Find content (video, audio, images) to be added to the play list

2. Select “Add to playlist” in the actions menu3. See che current playlist in the “Compose playlist” block4. Repeat until all elements are present5. May reorder items by drag & drop6. May remove an item using the “trash”7. May select a sub part of video/audio clicking the title or

the “pencil” icon, for images the duration can be changed

8. Save the playlist9. Metadata for the playlist is presented10. Upload it


1. Find content to be added to the collection2. Select “Add to personal collection” in the actions menu3. See the current collection items in the “Compose collection”

block4. Repeat until all elements are present5. May remove an item using the “x”6. Write the name of the collection7. Select “New collection” to create a new collection in the “My

unpublished collections”8. Select the items to add to the collection9. Press + (next to collection name) to add the selected items10. Press on “disk” icon to publish the collection11. Enter Collection metadata12. Upload it13. The collection becomes published


1. Find a collection2. Select it to view3. The first item is opened4. Select the other items using the “Collection

Browsing” block on the right


1. Find the content to be added2. Select “Add to personal collection” in the actions

menu3. Select the content item in the “Organize

collection” block4. Press + next to the collection name5. The item is added to the collection6. If the collection is published press the “disk” icon

to update the collection info.


1. In the “Organize collections” block expand the collection to be modified

2. Press on the “trash” icon next to the item to be removed from the collection

3. The item is removed4. If the collection is published press the “disk” icon

to update the collection information.


1. Search an audio/video/image content2. Select “Add annotation” from the actions menu3. The “Add annotation” block on the right reports

the content of the annotation4. For audio/video select the “pen” icon to set the

annotation to a time interval5. Write annotation description6. Save the annotation


1. Select “View annotations” from the actions menu2. A new window/tab opens with MyStoryPlayer

interface3. You can see the content and on the bottom are

present the temporal annotations


1. Search an audio/video/image content2. Select “Add annotation” from the actions menu3. The annotation block on the right reports the content of

the annotation4. For audio/video select the “pen” icon to set the

annotation to a time interval5. Search another media (audio/video/image) to be

associated with the other media6. Select “Add annotation” action to set it as a media

reference of the annotation7. Select the “pen” icon to set a sub interval 8. Write annotation description (optional)9. Save the annotation


In order to manage your subscriptions, you can go on main menu and select:

Profile > View My Profile > Messages and Subscriptions > Subscriptions

Technology

TUTORIAL 2/2 (of the second part) ECLAP 2012 Conference, IPR management, IPR wizard, groups and aggregations