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Access to information is no longer a problem—managing the information onslaught is! The Web offers great tools for increasing your efficiency, but only if you know where to look and how to use them. This helpful and informative crash course in information management will introduce you to both the “standards” (RSS feeds and social bookmarking) and the cutting edge (My6Sense and Greplin), and take you from white belt to ninja in an hour and half.
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Tips & tricks for managing information onslaught
Kimberley R. Barker, Emerging Technology Librarian
White belt: learn how to make information come to you
Blue belt: learn how to manage the ifnormationonce it’s streaming in
Ninja: learn how to meta-manage & customize the information
Warning!
It usually takes more than one session to become an information management expert.
Individual consults with librarian-ninjas are available, so don’t hesitate to contact us if you would like to schedule a time to meet.
Let’s get started!
•RSS feeds
•Search alerts
•Social bookmarking
White belt training includes:
RSS Feeds/Atom
“Really Simple Syndication”
Visiting websites is like going to a restaurant; subscribing to feeds is like getting delivery.
http://www.google.com/alerts
*Alerts are a standard feature of most search engines. Google is but one example.
Social bookmarking
“… a method for Internet users to organize, store, manage and search for bookmarks of resources online.” – Wikipedia
Accomplished through tagging: “…the process by which many users add metadata in the form of keywords to shared content.” (Golder & Huberman)
Allows you to:
access your bookmarks from anywhere (device & internet connection)
easily share information
perform more focused searching (but beware the folksonomy!)
Bookmark any site on the Internet, and get to it from anywhere
Share your bookmarks, and get bookmarks in return
Discover the most useful and interesting bookmarks on the web http://www.delicious.com/help/about
My favorite features:
Easy-to-use interface
Browser add-on makes tagging quick and easy
Ability to create tag bundles, tag subscriptions, and networks
Delicious is very popular (the more people who use a site and tag content, the better it is)
Let’s get started!
Evernote
Citation management software
Annotation software
Program that allows you to:
Gather information (photos, e-mails, websites, notes, screenshots, etc)
Organize it (automatically processes, indexes and makes searchable; you can further organize with tags and folders)
Retrieve info via tags, titles, and keywords– even within images
Share your information with others: all of it, or some of it
Three ways to access
Log in at Evernote.com
Download Evernote to your computer and open the program
From your mobile device
*Warning: the three interfaces are fairly different, and not as intuitive as they could be.
“… software for scholars and authors to use for recording and utilising bibliographic citations “– Wikipedia
Examples
Mendeley
Zotero
Refworks
Endnote
Papers
http://en.wikipedia.org/wiki/Comparison_of_reference_management_software
iAnnotate-iPad
PDF Xchange Viewer- Windows PC
Preview- Mac
“Freemium”- Free version includes:
Add comments and annotations
Mark up pages
Type directly on the pdf
Extract text
Send pdf’s via email from within Viewer
Compatable with Windows 2000 & later
Mac
“…offers essential editing capabilities, such as resizing, rotation and cropping, and even lets you annotations to share your comments.”
Annotate, add keywords, and documents are automatically indexed- find with OSX’s Spotlight search engine
Comes standard on a Mac, just as Safari does (Within Preview, Tools menu -> Annotate)
GreplinMy6senseKnow About It
Indexes information that you create in places like Gmail, Twitter and Facebook, and provides a search engine for it
Keep everything in one place- no more multiple log-ins in search of a piece of information
“…a mobile RSS reader that syncs with your Google Reader account (all of it, not just the first one thousand feeds like so many imitations!) and then watches how you interact with the items. It knows when you are reading, it knows when you’ve shared a link. It then offers two views of all your subscriptions: their most recent posts and the My6Sense recommended posts. The service learns from your behavior over time and offers a quality mobile feed reading experience.”
-- ReadWriteWeb
How it works
collects links found in your social “streams” and sends them to you
makes recommendations based on what you are already doing within social networks
You have wrestled the bears of information and stood in the icy streams of organizational management.
YOU ARE NOW AN IM NINJA!
Please get in touch!
Kimberley R. Barker, Emerging Technology Librarian, Claude Moore Health Sciences Library
434.243.4806
