TFACTS Assessment Overview

Developed by Glenn Ogg

and Laurie Baker

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TFACTS Assessments Module:5 Quantitative Assessments

Safety Assessment (SA)Family Advocacy Support Tool (FAST)Child Adolescent Needs & Strengths

(CANS)Youth Level of Service (YLS)Life Skills Assessment (LS)

1 Qualitative AssessmentFamily Functional Assessment (FFA)

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All Assessments in 1 place for each family:

Assessment Navigation screen displays list of all assessments completed or in progress for a family.

Only 1 FFA created per family and cannot be deleted. All others (SA, FAST, CANS, YLS, LS) may have

multiples, but only 1 of each ‘in progress’ at a time. When creating a ‘YLS’, the “Individual” dropdown box

is enabled, required and populated with youth who are: Active Case Members. Age 12 through 18. Adjudicated as “Delinquency”.

For all except YLS, ‘delete’ hyperlink is only present when status for specified assessment = “In Progress”.

For YLS, once the record is scored, the user can not delete the YLS.

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Assessment Security: Security rules govern who can

view/initiate/complete. CANS and YLS users require specialized training

and certification prior to their being given access (tracked outside TFACTS).

Thereafter, all assessment security is enforced as follows. Create: Assigned assessment worker(s) and their

supervisory hierarchy. Read: All DCS assessment workers and assigned non-

DCS workers. (except YLS which non-DCS workers are prohibited from viewing).

Update: Assigned assessment worker(s) and their supervisory hierarchy.

Delete: Assigned assessment worker(s) and their supervisory hierarchy.

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A ‘report’ link is provided for each assessment; this link provides ability to generate/print a summary of the assessment.

A ‘document’ link is provided that will provide a means for user to scan and attach hard copy documents to the assessment record.

Assessment Security (continued):

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All ‘Assessments’ are accessed under one left-side navigation for each family.

Viewed together in one place…

…with the FFA always at the top of the list.

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Click ‘select’ to view the details of this CANS.

Includes all six (6) assessments:FFA - Family Functional AssessmentSA - Safety AssessmentFAST - Family Advocacy Support Tool CANS - Child Adolescent Needs & StrengthsYLS - Youth Level of ServiceLS - Life Skills Assessment

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This tab has general CANS information.

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This tab shows who the CANS is about.

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This tab shows the bulk of the CANS.

Within the ‘Safety’ sub-tab…

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…here at the bottom is an FFA text box.

User has the option to add text. It only displays on the FFA when CANS is “Approved”.

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This tab shows the result of the CANS.

Until “Approved”, the result is ‘Draft’.

Any outstanding questions are listed with a hyperlink to each.

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Once the CANS is “Approved”, we can view the text within the FFA.

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This tab has general FFA information.

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This tab shows who the FFA is about.

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This tab shows the bulk of the FFA.

Within the ‘Safety’ sub-tab…

…we can view not only the FFA text created back on the CANS screen, but also details:•Created Date: when•Created By: by whom•Source: from which assessment (CANS)•Participant: about whom

Text can also be added here.

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Next, let’s view the FAST.

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This tab has general FAST information.

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This tab shows who the FAST is about.

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This tab shows the bulk of the FAST.

Within the ‘Family Together’ sub-tab…

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…here at the bottom is an FFA text box.

User has the option to add text. It only displays on the FFA when FAST is “Approved”.

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This tab shows the result of the FAST.

Until “Approved”, the result is ‘Draft’.

Any outstanding questions are listed with a hyperlink to each.

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Next, let’s view the Life Skills Assessment.

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This tab has general Life Skills information.

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This tab shows who the Life Skills is about.

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This tab shows the bulk of the Life Skills.

Life Skills doesn’t have a separate ‘Results’ tab….

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It also has an FFA text box.

User has the option to add text. It only displays on the FFA when Life Skills is “Approved”.

…instead, there is an ‘Overall Raw Score’.

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Next, let’s view the Safety Assessment.

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This tab has general Safety Assessment information.

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This tab includes ‘Factors’.

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This tab includes ‘Considerations’.

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This tab includes the ‘Result’.

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Last, but certainly not least, let’s view the YLS.

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This tab has general YLS information.

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This tab has the bulk of the YLS information.

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This tab has additional YLS information.

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This tab shows the result of the YLS.

Further information:

E-mail: EI DCS TFACTS Feedback