TBLC: Increase Productivity & Online Tools

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Increase Productivity: Tips & Online ToolsTBLC SeriesPresenter: Diana Silveira

Agenda

DeclutterManaging Your Inbox Organize Incoming DataManaging Social MediaKeep Yourself on TaskBrowser ToolsCollaborative ToolsAdditional Tips/Tricks & Tools

Declutter

Clean Up Your Digital Space

Remove Duplicate FilesDuplicate CleanerDupe Guru

Move Collaborative Work to the Cloud

Google DriveDropboxOneDrive

Rename/Move Files

Delete what you dont need

Your inbox

Open Email Efficiently

DoDelegateDeferReplyDelete

Boomerang

Unroll.me

Avoid Enrolling in the futureUse a fake email address (GuerillaMail, Mailnesia)Create accounts w/ social media

Schedule Email Every time you check email 15 minutes is wastedSet a time limit/schedule visits to your inbox

Additional TipsEmail is NOT your to-do listDelete without openingPick up the phoneTurn off Push Notifications on PhoneMinimize the CC/BCCCanned Responses!

Image http://goo.gl/lcBDnu

Internal Chat/Filesharing Services like: HipChat or SlackIMPhoneGoogle Hangouts/Join.me

Email is not always the right tool

OrganizingIncoming data

Time for an Information Diet

Feedly

Flipboard

Pocket

Automate yourself

IFTTTwww.ifttt.com

Social media

Streamline facebook

Turn off auto-play video

Customize your News Feed

Change Notification Settings

Automate with IFTTT

HootSuite

Friends+Me

ChallengeDeclutter your PC: duplicate cleanerOrganize Your Email: Boomerang, Unroll.meSet Up a Recipe: IFTTTOrganize Your social media

Increase Productivity: Tips & Online ToolsPart 2TBLC SeriesPresenter: Diana Silveira

Part 1: Review and QuestionsWhat challenge did you complete? What was the biggest surprise?

Keep Yourself on Task

Wunderlist

Any.do

Google Keep

What Task Manager do you use?Outlook Calendar FeatureNotepadPocket Planner

Not sure where time is going?

StayFocused

Pomodoro TechniquePomodoro Technique: uses atimerto break down work into intervals traditionally 25 minutes in length, separated by short breaks.More: https://goo.gl/2k6NN

TogglToggl

Rescue TimeRescue Time: Install on a browser or on your PC

Browser Tools

Shorten URL to shareGoog.gl (Chrome)To.ly (Firefox)

Privacy Essentials

LightbeamTerms of Service

Ad Block Plus

Beware of imposters

LightbeamFirefox Only

Password Manager

LastpassDashlaneFirefoxChart Source: http://goo.gl/uBwhw

Become more efficient

Comprehend a little faster

Have the web read to you: SpeakIt

Chrome Only

Dictation.io

Chrome Only or visit dictation.io

Read without distractionEvernote ClearlyInstapaperPocketFeedly

Tips for a Successful Meetinghttps://goo.gl/6usRWS http://goo.gl/P0Ejzi

Source: https://goo.gl/FVEJgy

Written Agendas 24-48 hours in advance

Meetings are not for sharing information: what is the purpose?

Make sure decision-makers are present

Stay on Schedule

Parking Lot new or off-topics

Send important information out in advance

Create your own to-do list & notes

At the end of a meetingAssign/Restate all tasksSet Deadlines (before the next meeting)Create next meetingAgree to in-between communication toolsShare notes/minutes within 24 hrs

Online Collaboration

Join.me

Google Hangout

UberConferenceNo PINs for OrganizerUp to 10 callersRecordingMobile AccessBest hold music ever

FeaturesAll OS: phone, desktop, webUp to 25 peopleBusiness Manager Recording Feature

Facebook GroupsEveryone is already thereThreaded discussion/easy sharing

Google Drive

Image: http://goo.gl/V1y84

Evernote

Slack

WhatsApp

wikisPBWorksCentral DesktopCompare softwares: http://www.wikimatrix.org/index.php

LibGuides!

WordPress.comhttps://wordpress.com/ v. orgWP _ 1GB Free Alternatively: Google Sites/Wix

Doodle

doodle.com/

Evernote PenultimateDraw and take notesShare with Evernote

What productivity tools/tips can you share?Collaborative WhiteboardsCollaborate

Discussion & Questions

diana@novarelibrary.comslideshare.net/dee987Diana Silveira

www.novarelibrary.com