Tackle 3 Challenges for a Successful Move to OneDrive

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Tracy van der Schyff17 January 2018

Tackle 3

Challenges for

a Successful

Move to

OneDrive

Welcome to

Webinar

Wednesdays Start Time: 11:00 AM ET

2 Confidential and Proprietary © Metalogix2 Confidential and Proprietary © Metalogix

Tracy van der SchyffMicrosoft 365 Coach & Catalyst

Facilitating the Evolution of Human Capabilities


User Adoption

Content Cleanup

Content Security

Key points to take away

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User

Adoption


Company

Vision


Where we

come from

vs where

we’re going.


Create the need


Digital

Literacy


What

makes it

better?


Keep

your eye

on the

new stuff


Files on demand


Free up space


Sharing and Expiry dates


Location and versions


Office 365 Roadmaps

https://products.office.com/en-us/business/office-365-roadmap







Microsoft Tech Community

https://techcommunity.microsoft.com/t5/OneDrive-Blog/bg-p/OneDriveBlog


Office Blogs

https://blogs.office.com/en-us/onedrive/


What’s new in Office 365

https://support.office.com/

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Content

Cleanup


1. Naming Conventions

2. File Sizes3. Duplicates4. File versions5. Limitations6. Do not migrate

garbage


Invalid file or folder charactersCharacters that aren't allowed in file and folder names in OneDrive, OneDrive for

Business on Office 365, and SharePoint Online

" * : < > ? / \ |

Invalid file or folder namesThese names aren't allowed for files or folders: AUX, PRN, NUL, CON, COM0,

COM1, COM2, COM3, COM4, COM5, COM6, COM7, COM8, COM9, LPT0, LPT1,

LPT2, LPT3, LPT4, LPT5, LPT6, LPT7, LPT8, LPT9.

File name and path lengthsThe entire path, including the file name, must contain fewer than 400 characters

for OneDrive, OneDrive for Business and SharePoint Online.




Content

Security


OneDrive Admin

Centerhttps://admin.onedrive.com


OneDrive Admin Center - Sharing


OneDrive Admin Center - Sync

OneDrive Admin Center - Storage


OneDrive Admin Center –Device Access

*** Microsoft Intune or Enterprise Mobility + Security,


OneDrive Admin Center –Compliance


OneDrive Admin Center –Notifications


Office 365 Security

& Compliancehttps://protection.office.com



The Office 365 Security & Compliance

Center is designed to help you manage

compliance features across Office 365 for your organization.


Azure Information

Protectionhttps://www.microsoft.com/en-us/cloud-

platform/azure-information-protection


Important

Resources


Office 365 features that are

available to help you with fulfill

your organization’s security and

compliance needs.


Feature Description

Office 365 Security & Compliance Center

You can use the Office 365 Security & Compliance Center to manage compliance across Office 365, Exchange Online, and SharePoint Online. You can manage archive mailboxes, eDiscovery cases, auditing reports, and retention and deletion polices in Exchange Online and SharePoint Online. You can also assign permissions to compliance managers in your organization so they can access some or all of the compliance features in the Security & Compliance Center.

Office 365 Import ServiceUse the Office 365 Import Service to import PST files to Exchange Online mailboxes or import data files to your SharePoint Online organization. For both types of files, you can upload the files over the network or copy them to a hard drive and then ship the drive to a Microsoft datacenter, where the data will be imported to Office 365.

Anti-spam and anti-malware protection in Office 365

Office 365 has built-in malware and spam filtering capabilities that help protect inbound and outbound email messages from malicious software and help protect you from spam. You don’t need to set up or maintain the filtering technologies, which are enabled by default, but you can make company-specific filtering customizations.

Archiving in Office 365Archiving allows you to manage information lifecycle in Office 365 by automatically archiving older and infrequently accessed content, and removing older content after it’s no longer required. It includes archive mailboxes, retention policies, Overview of document deletion policies and records management.

Auditing in Office 365You can use the auditing functionality in Office 365 to track changes made to your Exchange Online configuration by Microsoft and by your organization’s administrators and changes made by users to documents and other items in the site collections of your SharePoint Online organization. After you turn on auditing to capture admin and user actions, you can view audit reports and export the audit logs.

Data loss prevention in Office 365

Data loss prevention (DLP) helps you protect sensitive information and prevent its inadvertent disclosure. Examples of sensitive information that you might want to prevent from leaking outside your organization include financial data or personally identifiable information (PII) such as credit card numbers, social security numbers, or health records. With a data loss prevention (DLP) policy, you can identify, monitor, and automatically protect sensitive information across Office 365.

eDiscovery in Office 365Electronic discovery, or eDiscovery, is the process of identifying and delivering electronic information that can be used as evidence in legal cases. You can use eDiscovery in Office 365 to search for content in Exchange Online mailboxes, SharePoint Online sites, or both. Using eDiscovery, you can identify, hold, and export content found in Exchange mailboxes and SharePoint sites.

Encryption in Office 365Office 365 Message Encryption is an easy-to-use service that lets email users send encrypted messages to people inside or outside their organization.

Hold in Office 365Hold allows you to preserve or archive content for compliance and eDiscovery. The types of hold include Overview of preservationpolicies in the Office 365 Security & Compliance Center and In-Place Hold and Litigation Hold in Exchange Online.

http://go.microsoft.com/fwlink/p/?LinkId=615566

http://go.microsoft.com/fwlink/p/?LinkID=544944









Feature Description

Inactive mailboxes in Office 365

An inactive mailbox is used to preserve a former employee's email after he or she leaves your organization. A mailbox becomes inactive when a Litigation Hold or an In-Place Hold is placed on the mailbox before the corresponding Office 365 user account is deleted. The contents of an inactive mailbox are preserved for the duration of the hold that was placed on the mailbox before it was made inactive. Administrators, compliance officers, or records managers can use eDiscovery in Office 365 to access and search the contents of an inactive mailbox.

Information management policies in Office 365

An information management policy is a set of rules for a type of content. In SharePoint Online, information management policies enable organizations to control and track things like how long content is retained or what actions users can take with that content. Predefined policies include retention policies, expiring out-of-date content, and auditing of document usage.

You can use site policies to help control site proliferation. A site policy defines the lifecycle of a site by specifying when the site will be closed and when it will be deleted.

Information Rights Management

Information Rights Management (IRM) helps prevent sensitive information from being printed, forwarded, saved, edited, or copied by unauthorized people.

Legacy Exchange Hosted Services

Information about transition from the following legacy Exchange hosted services:

Exchange Hosted Archiving (EHA)Exchange Hosted Encryption (EHE)Forefront Online Protection for Exchange (FOPE)

Mobile Device Management in Office 365

You can use Office 365 to secure and manage any device that uses Exchange ActiveSync to sync with your organization’s email, calendar, contacts, and tasks. Using the Office 365 and Exchange admin centers, you can perform common mobile device management tasks likesetting device access rules, viewing device reports, and remotely wiping devices that are lost or stolen.

Transport Rules in Office 365Using transport rules, you can look for specific conditions in messages that pass through your organization and take action on them. Transport rules let you apply your business policies to email messages and they can help you secure messages, protect messaging systems, and prevent information loss. You can use the Exchange Admin Center or Windows PowerShell to manage transport rules.








• Data Encryption in OneDrive for Business and SharePoint Online https://support.office.com/en-us/article/data-encryption-in-onedrive-for-business-and-sharepoint-online-6501b5ef-6bf7-43df-b60d-f65781847d6c

• Security in Office 365 White Paper https://www.microsoft.com/en-us/download/details.aspx?id=26552

• Office 365 Security & Compliance https://protection.office.com

• OneDrive Admin Center https://admin.onedrive.com

• Multi-Geo Capabilities https://techcommunity.microsoft.com/t5/Security-Privacy-and-Compliance/Introducing-Multi-Geo-in-Office-365/ba-p/107016.

• Overview of security and compliance in Office 365 https://support.office.com/en-us/article/overview-of-security-and-compliance-in-office-365-dcb83b2c-ac66-4ced-925d-50eb9698a0b2

• Azure Information Protection https://www.microsoft.com/en-us/cloud-platform/azure-information-protection

• What is Azure Information Protection? https://docs.microsoft.com/en-us/information-protection/understand-explore/what-is-information-protection

https://support.office.com/en-us/article/data-encryption-in-onedrive-for-business-and-sharepoint-online-6501b5ef-6bf7-43df-b60d-f65781847d6c

https://www.microsoft.com/en-us/download/details.aspx?id=26552

https://protection.office.com/

https://admin.onedrive.com/

https://techcommunity.microsoft.com/t5/Security-Privacy-and-Compliance/Introducing-Multi-Geo-in-Office-365/ba-p/107016

https://support.office.com/en-us/article/overview-of-security-and-compliance-in-office-365-dcb83b2c-ac66-4ced-925d-50eb9698a0b2

https://www.microsoft.com/en-us/cloud-platform/azure-information-protection

https://docs.microsoft.com/en-us/information-protection/understand-explore/what-is-information-protection


Webinars:

https://www.metalogix.com/webinars

Blogs:

https://www.metalogix.com/blog

https://www.metalogix.com/webinars

https://www.metalogix.com/blog


Know your product

Keep up to date – inform users of updates

Make training and resources available

Get the help you need around your security

Do not take the easy way out by just

migrating all content

TAKEAWAYS

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Tackle 3 Challenges for a Successful Move to OneDrive