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Business Service Center Update

May 1, 2012

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Major Projects Update• Implementation of eForms (e.g. electronic HRM forms with

workflow, etc.) Initiated project January 2012

• Consolidation of 4 applicant tracking systems into 1. Continuing research on options – expected FY13 project

• Implementation of Expenses module (e.g. electronic travel and payments processing, etc.) Initiated preliminary research on options – expected FY13

project• Implementation of electronic time sheets and leave

approvals Currently undergoing a pilot on electronic timesheets – will

hear more shortly

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Process Improvement Projects Update

• Vendor Setup Pilot Complete for Phase 1

• Employee On-boarding Beginning discussions with stakeholders; initial concept 50%

complete.

• Employee Off-boarding Finalizing concept with ITSS; beginning discussions with

stakeholders.

• Lump Sum Payout Merged into eForms implementation.

• ePro Requisition Processing initial EIS/processing changes completed; rolling out additional

training and outreach to customers in Spring 2012.

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Standardization of Business Practices

• BSC Operations Committee• Charge is to standardize business practices across

the UNT System• Members from each member institution:

Chief Finance Officers (4)Chief HR Officers (4)Controllers (3)Associate Vice Chancellor for Business Services (1)

• Meet on regular basis

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Standardization of Business Practices (cont’)

• Meal Reimbursements at ConferencesMonitor to ensure that meals were not covered in

registration fees when reimbursements are requested• Meal Reimbursement with No Overnight Stay

Tax meal reimbursement when there was no overnight (not to be confused with business meal reimbursements)

• Tax Reimbursements >60 Days OldMonitor the age of reimbursements and tax accordingly

• Gifts/Tips – Allowable Source of Funds Allow non-state (local) deptids (not projids) to fund

gifts/tips where restrictions are silent or not prohibitiveNOTE: all above changes have an effective date of 3/1/12

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Standardization of Business Practices (cont’)

• Annualize Hourly Rate for Payroll Calculations–2080 Rule Convert from monthly hourly rate calculation to annualized

hourly rate calculation NOT IMPLEMENTED YET

• Initiation of Staff Employment Postings by Department Allow departments to initiate postings using approved (and

restricted) templates NOT IMPLEMENTED YET AT UNT AND UNTS

• Staff Employment Offer Letters Require written offer letters for staff appointments NOT IMPLEMENTED YET AT UNTHSC

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Individually Billed Travel Cards (IBT)

• Suggested use of individually billed cards so that you are in control of travel plans and can make them immediately.

• Will receive reimbursement of expense as incurred – do not have to wait until trip has occurred.

• “Soft” credit check – should not affect employee credit rating.

• Travel advances will still be available for those unable to qualify for IBT.

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HUB FairThursday, May 10th

11am to 1pm

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HRM8 Issues?

• BSC continues to review all processes to ensure that prompt, efficient service is provided.

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Questions?

Remember that we have answers on our website, BSC Solution…click to get answers.