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Should I move my Network Folders to Office 365?
#SPSBE05
Peter Baddeley
April 18th, 2015
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About Me
Work for ISC Software Solutions
Work with SharePoint, Office 365 and Dynamics
Organise SUGUK meetings in Cambridge
Organising SPS London
Contact Me [email protected]
@baddaz
www.baddaz.com
SharePoint Saturday London
Saturday 11th July
Imperial College London
http://www.spslondon.org
About You
About this Session
Network Folders dumped into Office 365
The problems with this
How to approach it
Agenda
A Question
Requirement
Solution Options
Challenges
Users
Constraints
Roadmap
Wrap Up
A Question
The Problem and Question
I have all this data on Network Folders
I want to get rid of the old servers
I want to stop users using DropBox/Box
I am thinking about or have purchased Office 365
Should I move my Network Folders to Office 365?
What this means
• Network Folders moved “as is” to Office 365
• Existing folder structure remains
• No consideration of SharePoint structure
• Dumped in Team Site or OneDrive for Business
Why this happens
Its too easy to buy Office 365
Too much focus on Exchange
1TB/Unlimited OneDrive for Business
Cheap and Quick Solution
Why this is bad
Its just Network Folders on the Web
Much of the Content is Outdated/Duplicated
Is it what the users/business actually needs
Design your Route
Requirement
Understand the Problem
Are Network Folders On Premises really your problem? (If so, whose problem)
Identify the document process in your business
General Office 365 Benefits Mobile
Web Apps
Search
Version Control
Specific Process Benefits
The Solution
Solution
Options
Where can Documents go
Understand your Documents
?
Team Sites
Project Sites
OneDrive for Business
Groups
Yammer
Something Else
Not Documents Images
Videos
Wiki’s
Somewhere Else On Premises
Another Cloud Service
Leave it where it is
The Challenges
Important considerations for Office 365
Don’t use On Premise Assumptions
Migration
No PowerShell or Database Migration
Migration Time Consuming
What do you want to Migrate?
Vendor Tools Metalogix
AvePoint
Sharegate
MigrationWiz
Backup
Is Microsoft Backup good enough? Backup Site Collection every 12 hours
Kept for 14 days
Call support to do a restore
If not, what sort of Backup do you want?
Vendor Tools MetaVis
CloudAlly
Leap Backup
Administration
How will you monitor Storage
Compliance
Security
External Users
Vendor Tools MetaVis
ShareGate
AvePoint
Change
Manage the changes coming from Microsoft
Some Recent Examples App Launcher
Delve
Video
Skype for Business
Plan for impact on your solution
Plan for impact to the users
Users
Understand how they want to work
Don’t fight your users
Work with them
Where to Start
What will users see when loading Office 365
Named Intranets with Home Page are Dead
Some options Office 365 Home
Yammer
Delve
OneDrive
Sites
Mobile
What devices will be supported?
Who do the devices belong to?
Do you understand the experience?
Support Model
Areas of Support User Support
Device Support
Guidance
Change
Creating New Document Areas (Sites/Libraries)
Supporting Non Employees
Support Approach/Team Central Support Team
Decentralised
Support/Training Tools – Support+ from Combined Knowledge
Constraints
Understand the difference between Constraints and Concerns
Respond to the Concerns
Respect the Constraints
Data Concerns
Documents are far too sensitive to be in Office 365
Understand what documents really can’t go into Office 365
Office 365 Trust Center
https://products.office.com/en-us/business/office-365-trust-center-cloud-computing-security
Technology Constraints
I have Existing Investments which I should use over Office 365 Infrastructure Investments
Alternative Cloud Services
The Internet connection is not quick/reliable enough to go to the Cloud
Roadmap
Build your Roadmap
Office 365
Strategic decision
You can’t think of SharePoint in Isolation
What plan do you need
What plan can you have
Trial the plan you want
Phases
• Solving specific problem
• Defined Deliverables with outcomes
• 3-6 weeks delivery time
• Engage with users
• Pilot/Protoype
Office 365 Plan
What you get
User limits
Trial them
Plan your Data Sizing
Don’t choose the Cheapest option
Extra Sites Data = $0.20 GB/month
Area Size
Initial Sites Allocation 10GB
Extra Sites Allocation per User 500MB
OneDrive for Business per User 1TB
Phase Implementation
Design
Phases
Wrap Up
Things to consider
Understand your requirements
Understand Office 365 functionality and limitations
Find the right Toolset
Consider the alternatives
Design your route
Tackle the Tough Questions
Justify the solution which meets the requirements
How much is it going to cost
How long is it going to take
What will be the benefits
……..And be honest and realistic
Questions
Thank you!
