SAP HR AND HRM Interview Questions and Answers

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1. What are Dynamic Actions? Give few examples?

Dynamic actions when triggered by the system. They are result of some personnel action.  If changes are made (personnel action) to the personnel data of an info type, then has an effect on the data of a second info type, the system automatically displays the info type.  One of the main purposes of the dynamic action (of the system) is to have a consistent and coherent data.  These actions are started automatically by the system, unlike the Personnel actions which you start by yourself.  The best example is when an action is carried out like hiring; it needs to populate a set of info types. In the initial entry of details in info type 0000 is personnel action. Then the system automatically displays next info types- which are result of dynamic action.

2. What is the difference between Indian and US Payroll? Does each of them have their own ITs and the taxation differs?

Yes, since the Benefits which are more important in US.  In US unemployment tax will come. Garnishments will come, Residence taxation, Work tax and others.

3. What is the role of an administrator in PA?

The role of an administrator is to restrict access to Personnel administration based on PA/PSA. Administrator can come across for Personnel administration, Time management, and Payroll in sap. Each administrator is responsible for each individual activity. We can get the name of the administrator in the pay slip so the employee for any clarification we can meet the responsible administrator (accessed through payslip).

4. What are employee attributes and how are they classified?The employee attributes are all the information pertaining to that employee. They are typically classified according to the HR structures to which the employee belongs such as organization structure, pay structure, and are stored in form of well defined and related information called info types.

5. What is Recruitment Cycle? Its is the complete process of  recruitment right

from identifying the vacancies displaying the same, notifying them, inviting the applicants, screening the applicants, interviewing them, selecting them, and recruiting them and appointing them(giving an organizational position in the organization all these processes constitute the recruitment cycles.

6. What is an Organizational Management?

Organizational Management is a plan and reporting structure of a company. OM is helpful to depict the organizational plan and reporting structures of a company, whereas organizational plan is a blue print. The relationship in OM is two way i.e. Top to Bottom and Bottom to Top.

7. How can Organization plan be created?

The organizational plan can be created through different modules. They are: Organizing & Staffing

Simple Maintenance Expert Mode Graphical Structure

8. What is meant by authorization? Authorizations are the transactions given to the

end users or the developers for only some areas to work, info types, transaction codes, org units and others depending on the requirement of the client or the developing enterprise.

9. What is IT 41 used for? How to default IT 41?

Date Specifications (Info type 0041).  The following information is recorded in the Date Specifications info type (0041). The Date type specifies the type of information.  A concrete Date type (specified by the user) is used in a series of reports, for example to evaluate an entry date that cannot be derived from the organizational assignment history but which is stored in the Date Specifications info type (0041).   This info type can be used in payroll as well as for the leave program.  The standard system contains twelve combinations of Date type and Date. If the requirement is more than twelve date specifications for an employee at the same time, then the time constraint 3 is used.

10. What are the different software packets available in market?

Few of the top /old ERPS’s are Baan,JD Edwards EnterpriseOne from Oracle,Maximo from IBM,Microsoft Dynamics,PeopleSoft from Oracle,mySAP from SAP,Ramco ERP from Ramco Systems.

11. What are the different modules of SAP?

SAP Modules are classified into 4 types SAP Functional Modules SAP Technical Modules SAP New Dimensional Modules /SAP New

Modules SAP IS - Industries specific modules.

12. What are the different type of projects?

There are 7 types of SAP HR projects 1. SAP Implementation Project. 2. SAP Support Project. 3. SAP Roll-Out Project. 4. SAP Enhancement Project. 5. SAP Up gradation Project. 6. SAP Migration Project. 7.SAP Acquisition/Merger Project. 

13. What are the Roles And Responsibilities Of Sap Hr Consultants?

1)Legacy Process Understanding.  2)Identifying the Gaps and Solution Design GAP

analysis & Solution Design 3) Requirement Gathering 4) Business blue print Preparation 5)Writing functional specifications 6)Configuration & customization 7) Testing 8) End user manual preparation and End user

training 9)Go live cut over activities 10)Post Go live Support

14. What are the Importance of Info types in SAP HR ?

Info types are used  to store all relevant Hr data of employees in an organization.

It is represented by a  ‘4’ digit number.Eg:0000,2001,1002 etc.

Info type is a collection of logical or business related characteristics of an object. Info types are also called information types to enter rational related information for an employee.

For e.g.  Personnel data (0002) info type  have fields like title, first name, middle , last name, birth date, language etc

15. What are the Important info types in SAP Personnel Administration?

Important Personnel Administration Info types are0000     Actions0001     Organizational Assignment0002     Personal Data0003     Payroll Status0005     Leave Entitlement0006     Addresses0007     Planned Working Time0008     Basic Pay0009     Bank Details0007     Planned Working Time0008     Basic Pay0009     Bank Details0014     Recur. Payments/Deds.0015     Additional Payments

16. What are the Important T Codes in SAP Personnel Administration?

PA10 - Personnel file PA20 - Display HR Master Data PA30 - Maintain HR Master Data PA40 - Personnel Action PA41 - Change Hiring Data PA42 - Fast Data Entry for Events PRMD - Maintain HR Master Data

17. What is Concurrent employment ? Concurrent employment allows one Person to hold more

than one position in under a single company code. Conditions for Concurrent Employment are (i)An person has several personnel assignments with the

same organizational unit at the same time. (ii) employee’s data is managed in the same SAP R/3

system for all personnel assignments. Example : Kimberly Mathew is a “Consultant” holds to two positions (i) SAP HR consultant & (ii) SAP FICO consultant at the same time under same

organizational unit “SAP consulting –North America".

18. What are the different type of Wage Types? What are the characteristics of wages?

Types of wage types 1) Primary wage type 2) Secondary/Technical wage type 3)Customer specific wage type Wage type characteristics: 1) Amount 2) Number 3)Rate  

19. What is time management status? Time Management status is the link between time

management and payroll .The feature for  time management status is  TMSTA.

Time Management status  field is available in info type 0007 .

Values for the Time Management status are 0 - No time evaluation 1 - Time evaluation of actual times 2 - PDC time evaluation 7 - Time evaluation without payroll integration 8 - External services 9 - Time evaluation of planned times  

20. Structures in SAP Human Resources/HCM

There are three types of Human Resource structure

1. Enterprise Structure 2. Personnel Structure 3.Organizational Structure

21. Reports in PA & OM Integration/Integration tools

1. RHINTE00 - To transfer data from PA to OM 2. RHINTE10 - To transfer OM data to PA tables 3. RHINTE20  - To determine whether the data

relevant for integration is available in both PA and OM

4. RHINTE30 -To update IT0001 (org assignment) 

 

22. What is the difference between a job and a position?

Job is not concrete, it is is generic.(Eg: Manager, Assistant Manager, Consultant).

Positions are related to persons .Position is concrete and specific which are occupied by Persons. (Eg: Manager –Finance , Consultant – SAP HR).

23. What is an evaluation path? An evaluation path describes a chain of

relationships that exists between individual organizational objects in the organizational plan.

You can maintain evaluation paths on img -> Personnel Management ->Organization Management-> Basic Settings-> Maintain Evaluation Paths .

 

24. How does any company use an organizational plan?The company organization structure and reporting structure is represented through the organization plan. The active plan version is the current plan version and the other plan versions are considered as various planning Stages. Used for manpower planning. Normally plan version"01" is always made the active plan version.

25. What are the three administrators ? The three administrators are :

1.Personnel Administrator 2.Payroll Administrator 3.Time Administrator

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