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Small Businesses Run Better with SAP Business One This breakfast meeting was held at the Londa Hotel in Limassol, Cyprus on October 4, 2012 by Supernova Consulting. The attendees had the chance to hear and see how small and medium sized businesses in Cyprus run better with SAP Business One. Supernova Consulting is a Gold SAP Channel Partner in Cyprus and offers SAP® Business All-in-One, SAP® Business One and SAP® BusinessObjects™ Business Intelligence (BI) Solutions
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Supernova Consulting
SAP Business One 8.8
Release Family
Friday, 19 October 2012Kyriacos Stylianides, Managing Director
Introduction
�Technology is evolving : 1990 – 2020
– ERP/CRM
– BI
– Mobility
�Technology is a strategic tool for every business of any size to manage
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 2
economic challenges
– Improve efficiency, productivity and…
– Achieve sustain-ability (regenerative & balanced)
– Intelligently manage company data
Where we are with SAP Business One 8.8
Roadmap Snapshot
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 3
Release Family –Definition
� Enhancements are delivered in major or minor releases. Major releases (e.g. 8.8) contain major new functionality or architectural changes; minor releases (e.g. 8.81, 8.82) include new and improved business functions or corrections
� Interfaces remain stable between major and minor releases� A major release and minor releases that follow it, present a release family
Release Family –Maintenance
� Each release family is supported for 3 years (begins with unrestricted shipment of the major release and covers any subsequent minor releases in the release family)
� When a new minor release enters unrestricted shipment, maintenance of the preceding version is discontinued� Patch frequency varies from 4 to 12 weeks; gradually decreasing during maintenance period
* Planned General Availability: Release 8.82 in Q2/2012 / Release 9.0 in Q4/2012
� Ease-of-Use� Business Processes� Crystal Reports and Analytics� System Architecture and Performance� Implementation and Maintenance� Integration and Collaboration� Cover additional Legal Requirements
Introducing SAP Business One 8.8
Our Focus
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 4
� Cover additional Legal Requirements
� Higher productivity� Lower total cost of ownership� More fun to work with!
� Higher productivity� Lower total cost of ownership� More fun to work with!
Results
� SAP Business One 8.8 is availablefor any customer with a valid maintenance contract
� SAP Business One 8.8 is availablefor any customer with a valid maintenance contract
Part of Maintenance
Innovations Delivered with 8.8
Cockpit
Dashboards
Mobile Capabilities New User Experience: Mobile AppMobility based on integration component
Individual Work CenterView, search, organize, and perform tasks in a personalized work center
Graphic Charts and SpeedometersPresent transactional data in graphic form
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 5
work center
Integration FrameworkIntegrate SystemsB1i Framework – platform to integrate systems
Enhancements
Release 8.8 introduces a new user interface with a fresh look and feel based on extensive customer research
� Rich in color, texture and dimensionality
� Improved graphics and images
� New UI aligned with SAP brand
� Flexible switch between old and new styles
New Fresh User Interface
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 6
styles
Benefits
� Engagement of the users on a more emotional level due to the modern and attractive look
� More usable and fun to work with
Improved User Experience!
Basic Units of Measure
Enhancements:
� Usage of different units of measure (UoM) in
� Purchasing documents
� Sales documents
� Warehouse
� Definition of standard UoM for sales and purchasing in the item master data and ability to change the standard UoM (even when transactions exists)
Purchasing10 x
Bale (10kg)
Warehouse2000 x
Ball of wool (50g)
Sales5 x 10-pack (500g)
Sales15 x Set 1 (600g)
Sales25 x Set2 (300g)
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 7
transactions exists)
� Ability to manually overwrite UoM in marketing documents*
Benefits:
� Support of more customer processes
� Increased flexibility for units of measure
� Enhanced basis for Add-On functionality
*please note that it is not possible to define separate price lists
Adaptable for Your Needs!
Available to Promise Inventory Status (ATP)
Enhancements:
� Overview of forward-looking inventory projections based on production or purchase orders
� User-friendly access with right click in each document (e.g. access while processing marketing documents)
� Enhanced item availability check
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 8
Benefits:
� Enhanced control of your inventory through increased transparency into current and future stocks
� Ability to make accurate commitments to customers as to when a product can be delivered
� Elimination of the risk of stock-outs
Accurate Customer Delivery Planning!
Support for Negative Totals inA/P and A/R Documents
Enhancements:
� Support of negative totals in marketing documents
� Support of negative lines in more document types (e.g. Invoices)
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 9
Benefits:
� Direct creation of invoice documents, without checking in advance if the balance due is positive or negative
� No need for creating additional credit notes for negative amounts anymore
Simplify Your Accounting Processes!
Reopen Order for Redelivery
Business Scenario :
� Items are returned for redelivery
� Reopen the original sales/purchase order to process a subsequent delivery
Enhancements:
� Reopen sales or purchase order when returning goods
� Increase open quantity of item in sales or purchase order according the quantity in the
Sales Order: Status: ClosedOpen Qty: 0
Sales OrderQty: 10
Delivery 1Qty: 10
Initial Sales Process:
Return (based on delivery)
ReturnQty: 3
Sales Order: Status: OpenOpen Qty: 3
Delivery 1
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 10
purchase order according the quantity in the return
� New behavior can switched on or off
Benefits:
� Reduce the need to have duplicate orders
� Easier and more transparent handling of subsequent delivery when goods are returned
Streamlined Processes
Open Qty: 3
Sales Order: Status: ClosedOpen Qty: 0
Subsequent delivery of open quantity:
Sales OrderDelivery 2
Qty: 3
Request for QuotationOverview
Enhancements:
� New marketing document type Purchase Quotation
� Ability to maintain many vendors and a default vendor for each item master
� Ability to create purchase quotation from Sales Order
� New Purchase Quotation Generation Wizard
Benefits :
Purchase Quotation Generation Wizard
Purchase Quotation 1
Purchase Quotation 2
Purchase Quotation n
Get data from vendors
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 11
Benefits :
� Supports users while requesting new prices and delivery dates from vendors
� Supports users while choosing the best option
� Reduces costs, increases quality and on-time delivery
� Good basis for SSP’s to develop additional branch specific functionalities
Improve Effectiveness of Purchasing Team
UpdatePQ 1
UpdatePQ 2
UpdatePQ n
Create Purchase Order
from vendors
Pick optimal vendor
Procurement Confirmation
Enhancements:
� Automatic creation of purchase quotations or orders directly from sales orders
� Purchase quotations or orders can include part or all of the items from the sales orders
� Procurement Confirmation Wizard automatically starts on Sales Orders marked as procurement document
� Collect and combine multiple sales orders for
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 12
Save Time and Money
Procurement Confirmation Wizard
Benefits :
� Saves time with the procurement process
� Saves shipping costs, as several Sales Orders can combine into one Purchase Order
Recurring Transactions forMarketing and Inventory Documents (2)
Annual contract with
Create atemplate
Recurring transactions templateTemplate
NameTransaction
TypeRecurrence
PeriodStart Date Valid Until
Server Maintenance
A/R Invoice Monthly 01.01.2011 01.12.2011
Transactions...
� Example:
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 13
customer based on a monthly rate
...12 Invoices will be triggered during the period
Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice
Execute
Transactions...
Journal Entry Preview
Enhancements :
� Simulate a journal entry before a document is added to the database
� Includes G/L accounts and Cost Center distribution
Benefits:
� Enable users to check journal entry prior to posting
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 14
to posting
� Risk-free learning of system behavior
� Reduces system implementation time
� Journal entry posting more predictable
Avoid Posting Issues
Basic Cost AccountingOverview (1/3)
Enhancements:
� Introduced Multi-dimensions concept
� Assign up to 5 dimensions
� General Setting
� View multi-dimensions in a single column or individual columns
� Block or warn where distribution rule or project code is missing
G/L Accounts master data extension
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 15
� G/L Accounts master data extension checkbox
� Enter default value or use above assignment
Benefits :
� Multidimensional assignment
� Enforces completion of data
� Greater cost and revenue analysis
Enable Cost and Revenue Analysis
Basic Cost AccountingOverview (2/3)
Enhancements:
� Cost center and Distribution rule master data extension
� Assignment to Dimensions
� Active setting to speed up selection
� Transactions attached to multiple Cost centers via Dimensions
� Data presented in different views using Dimensions
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 16
Dimensions
Benefits :
� Speed up entry of data
� Better grouping of cost centers
� Multiple views can be generated of the same data
Data capture in a single location
Basic Cost AccountingOverview (3/3)
Enhancements:
� Cost Accounting Summary report
� Include Journal vouchers
� Use of hierarchies for desired report structure
� Budget versus Cost Center report
� Reporting per dimension
� Cost Accounting Reconciliation report
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 17
� Cost accounting correction JE transparent
� All new reports are presented in Crystal Report layouts
Benefits :
� Managers see their own data
� Supports management decisions
� Budget management
Management Decisions Backed up by Real Data
Integrated Crystal Reports (1/5)
User Experience
Enhancements:
� Seamless integration of industry leading reporting solution and SAP Business One
� Variety of layouts and graphical presentation options
� Improved design capabilities
� User-friendly preview options like magnifier, page browsing, multiple preview windows, etc.
� Interactive reporting and drill down (see next
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 18
� Interactive reporting and drill down (see next slide)
Benefits:
� Simplified reporting and analysis of business critical information
� Easy design of layouts and reports that completely match your corporate identity style
Faster Information Access and Analysis!
Integrated Crystal Reports (2/5)
Interactive Reporting Analysis
Enhancements:
� Zoom-in and out
� ‘Find text’ search option
� Direct link from report to SAP Business One
� Drill down capabilities and navigation with grouped data tree
� Export functionality to many formats (XML, XLS, …)
Drill Down
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 19
(XML, XLS, …)
� On-report sorting, filtering and reformatting
Benefits:
� Easier and faster information access
� Increased transparency
� Easy export of data in common formats for external processing
Better Control of Your Business!
Integrated Crystal Reports (5/5)
Xcelsius (Requires Additional Purchase of License)
Capabilities:
� Easy creation of interactive dashboards from Microsoft Excel or a live data source
� Export of your dashboard into familiar formats – Microsoft Office, Flash (SWF) files, Adobe PDF and Adobe AIR
� Embedding of Xcelsius flash objects in your CR layouts and reports, or deployed web services
� Real-time data interaction
Benefits:
� Display of business data in stunning visualizations
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 20
Move the cursor over the dashboard for interactive experience!
Interactive Analysis for Improved Decision Making!
Interactive Xcelsius model. Please place in presentation mode (F5).
� Increased readers engagement due to capability to interactively explore reports
� Faster answer to business questions and with fewer reports
� Easy to conduct ‘what if’ analysis
Sample Profitability Report
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 21
Vessel Profitability
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 22
Financial KPIs
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 23
Data Archiving
Data Archive Wizard:
� Removes chained transactional data related to closed financial periods from the productive database
� Simulates the run prior to execution with estimation of database size reduction
� Creates a copy of the current database to have access to historical data
Productive Database(Prior to data archive run)
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 24
Benefits:
� Improved utilization of productive database
� Leaner and faster system performance
� Lowered TCO:
� Faster and smaller backups
� Faster upgrade, lower maintenance effort
Data Archiving removestransactional data
Productive Database(after data archive run)
Enhanced System Performance and Management!
Remote Support Platform (RSP)
Send automatic health check queries to identify potential system issues
Remote support platform for SAP Business One is an automated tool that checks customers’ system and database against operational best practice, thu s ensuring customers end-to-end business
� Proactively identifies and prevents potential system issues� Secures day to day business operations� Reduces IT support and maintenance costs, which results in lower TCO
SAP & Partner SupportSAP Business One RSP
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 25
Automatically send fixes to heal detected issues
Notify partner
Collect information about installation, data load, disk space usage,
previously performed back-ups etc.
@
Reduced IT Dependency and Maintenance Cost
Healing Tasks
System Status Reports
Incident Processing
Health Checks
Patch Distribution
Electronic File Manager
Enhancements:
� EFM-Designer for electronic file format (add-on)
� Runtime generates electronic files according these definitions
� Manage definitions and update, export and import definitions of bank files and electronic reports
Benefits :
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 26
Benefits :
� Easier and faster definition of bank files and electronic reports
� Faster reaction to legal changes
� Partners can effectively implement additional electronic reporting and new bank file formats
� Easy distribution of formats through import and export
Lower Effort and Cost to Adapt and Design Electronic Reports
BIC/SWIFT & SEPA
Background:
� SEPA (Single Euro Payments Area) basis for financial infrastructure for Europe
� SEPA will be used in 31 countries (EU + EEA) with several local variations of bank format
Enhancements:
� Data structure adapted to manage BIC/SWIFT per bank account which is a must for SEPA
� Standard SEPA bank file formats (Credit Transfer and
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 27
� Standard SEPA bank file formats (Credit Transfer and Direct Debit)
� New technical infrastructure to design, create and modify bank file formats (Electronic File Manager)
Benefits :
� Lower bank fees and faster money transfer across countries when using SEPA
� Easier adaption of the outgoing bank format if required
Utilize the Benefits of SEPA with Lower Bank Transaction Fees and Faster Bank Transfers
Note: SWIFT available for all localizations, IBAN for all, SEPA available for EU localizations, Switzerland and Norway
Integration of SAP Business One via B1iSN with other ERP Systems
Seamless integration between local SAP Business One installations and central SAP Business Suite installation *
� Rich and proven out-of-the-box scenarios enable rapid set-up within short time
� Flexibility of the technology allows easy customization and extendibility
� Lightweight architecture requires minimal skill set, and reduces maintenance*B1iSN can also be used for integration with other systems of your Ecosystem with proven standards (e.g. web services)
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 28
HeadquartersHeadquarters
Manual Processes
Headquarters
Manual Processes
HeadquartersHeadquarters
Branch OfficeBranch Office
CustomerCustomer
AcquisitionAcquisition
CustomerCustomer
Branch OfficeBranch Office
SubsidiarySubsidiary
ManufacturingSite
ManufacturingSite
SupplierSupplier
Fully integrated with B1iSN
Headquarters
Branch Office
Customer
Acquisition
Customer
Branch Office
Subsidiary
ManufacturingSite
Supplier
Fully integrated with B1iSN
Reliable and Affordable Integration of Your Ecosyst em
New User Experience: SAP Business One Mobile App
SAP Business One with You Anytime, Anywhere� Shows reports and content, processes approval requests, manages business partner data, and much more� App for iPhone, iPad and iPod touch available in iTunes – Integrated connection to demo server� Further enhancements in 2011 on content and function; supporting additional platforms/devices
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 29
Available with SAP Business One 8.8 Patch Level 12 or higher and Integration Component for SAP Business OneIncreased Mobility
Dashboards
Dashboards Included within Business One :
� Customer Aging
� Sales Analysis
� Service Call
� Additional dashboards can be created by partners with the SAP Crystal Dashboard Designer
Advantages:
� Quick view on present data and trends over time
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 30
View Relevant Data
Cockpit – A Personalized Work Center
Messages / Alerts or Workflows
Dashboard Integration for
Dashboard Integration for
KPI monitoring
Cockpit Cockpit
Cockpit feature a dramatically improved user interf ace� Intuitive user experience; Easy UI configuration and personalization� Simple embedment of Partner solutions (add-ons)� Fast adoption of predefined work centers delivered by SAP and Partners
Search Engine -Easy navigation
SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 31
WorkflowsWorkflows
Option to embed Business Services such as Dun& Bradstreet; Web feeds/RSS; Social networks; any Web-Application or Information
Common Trans-actions and links
Open Open Documents
Cockpit selection /
configuration and classic
Cockpit selection /
configuration and classic navigation
New User-Interface
Supernova Consulting
SAP Business One 8.8
Release Family
SAP Business One 8.8203b SAP B1 8.82 HILTON.pptx