Sample word 2002_advanced_workbook

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Microsoft Word 2002 Advanced Level Exercise Workbook

C C T G L O B A L . C O M

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© 1995-2002 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: [email protected] Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2002 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training. All reasonable precautions have been taken in the preparation of this document, including both technical and non-technical proofing. Cheltenham Computer Training and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. Cheltenham Computer Training shall not be responsible for any direct, incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in these training modules, please inform Cheltenham Computer Training. Whilst every effort is made to eradicate typing or technical mistakes, we apologize for any errors you may detect. All courses are updated on a regular basis, so your feedback is both valued by us and will help us to maintain the highest possible standards. Sample versions of courseware from Cheltenham Computer Training (Normally supplied in Adobe Acrobat format) If the version of courseware that you are viewing is marked as NOT FOR TRAINING, SAMPLE, or similar, then it cannot be used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party. For current license information Cheltenham Computer Training reserves the right to alter the licensing conditions at any time, without prior notice. No terms or conditions will affect your rights as defined under UK law. Please see the site license agreement available at: www.cctglobal.com/agreement Courseware Release Version 5.0

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FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.com

INSTALLING THE SAMPLE FILES INTO THE HARD DISK............................................................ 1 INSTALLING THE SAMPLE FILES................................................................................................................... 1

FORMS ......................................................................................................................................................... 3 CREATING A FORM TEMPLATE.................................................................................................................... 3 CREATING A FORM...................................................................................................................................... 4 ADDING FORM FIELDS ................................................................................................................................ 9 PROTECTING A FORM................................................................................................................................ 11

MACROS .................................................................................................................................................... 13 RECORDING A MACRO .............................................................................................................................. 13

REFERENCES ........................................................................................................................................... 15 INSERTING BOOKMARKS........................................................................................................................... 15

TIME SAVERS........................................................................................................................................... 17 USING THE MEMO WIZARD....................................................................................................................... 17

ADVANCED MANAGING DOCUMENTS ............................................................................................ 23 DISTRIBUTING A DOCUMENT .................................................................................................................... 23

ADVANCED WEB CREATOR................................................................................................................ 25 SCROLLING TEXT...................................................................................................................................... 25

PREPARATION......................................................................................................................................... 29 SETTING BOOK MARGINS ......................................................................................................................... 29 ADDING HEADERS AND FOOTERS ............................................................................................................. 30

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EXERCISE – Installing the Sample Files into the Hard Disk 1 Word 2002 Advanced 2002 Cheltenham Computer Training


Installing the Sample Files into the Hard Disk Installing the sample files • Use Windows Explorer to create a folder called Word 2002 Advanced Samples, in the My

Documents folder. • If you are installing the sample files from the CD-ROM, place the CD-ROM in the CD drive

and copy the files from the word_2002_advanced\exercise_files to the My Documents\Word 2002 Advanced Samples folder. If these files have been copied to your network server, then ask your trainer/supervisor for more information about how to copy these files to your PC’s hard disk.

• Notes for tutors:

The above instructions are for Windows 95 - and for Windows 98 that has not been set-up for a multi-user environment (with individual profiles). The instructions above may also require modification within a Windows NT environment. Where possible pre-install the relevant work files prior to use by students/delegates.

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EXERCISE - Forms 3 Word 2002 Advanced 2002 Cheltenham Computer Training


Forms Creating a Form Template • Use Windows Explorer to create a folder called Word 2002 Advanced Work Folder in the

My Documents folder. • Start Word 2002.

Note: If the task pane is visible when you start Word 2002, click the X button at the top right corner of the task pane to close the task pane:

• From the main menu, choose File > Close OR from the top right corner of the page; below the title bar, click the X button to close the document window:

• From the main menu, choose File > New OR from the main menu, choose View > Task Pane to display the New Document task pane. Note: If you choose View > Task Pane, the task pane will default to the last task pane that was used before the task pane was closed, but if you restart Word 2002 the task pane will return to the New Document task pane by default.

• From the New from template section of the New Document task pane, select the General Templates option to display the Templates dialog box:

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4 Forms - EXERCISE 2002 Cheltenham Computer Training Word 2002 Advanced


• From the Templates dialog box, select the General tab and select the Blank Document

template:

• From the Create New section of the Templates dialog box, select the Template radio button and click the OK button to create a new template document page.

Creating a Form • From the main menu, choose View > Toolbars > Forms to display the Forms toolbar:

Note: If you want to add the Forms toolbar to the top of the window rather than as a floating toolbar, double-click the title bar of the Forms toolbar:

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• From the Forms toolbar, click the Insert Tables button and click the 3 x 5 Table square:

Note: If you do not already have the Show All feature turned on, click the Show/Hide button from the Standard toolbar to turn on the hidden characters.

• Place the cursor into the first row of the first column in the created table, and enter the following:

First column - First Name Second Column - Last Name Third Column - Sex Forth Column - Phone Number Fifth Column - E-mail Address

• Click into the first column of the first row then while holding the Shift key click the fifth column of the first row to highlight the entire first row.

• With the first row selected, click the Center button from the Formatting toolbar to center the text in the cells:

• Place the cursor into the first row of the third column. • Click the right mouse button and select the Table Properties command from the menu to

display the Table Properties dialog box.

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• From the Column tab of the Table Properties dialog box change the Preferred with to 0.8

inches and click the OK button:

• Click into the first column of the first row, then while holding the Shift key click into the second column of the first row.

• Place the cursor into the highlighted area, then right-click and select the Table Properties command from the menu to display the Table Properties dialog box.

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• From the Column tab of the Table Properties change the Preferred with to 1.4 inches and

click the OK button:

• Click into the first column of the first row, then while holding the Shift key click into the fifth column of the first row to highlight the entire first row.

• Place the cursor into the highlighted area, then right-click and select the Borders and Shading command to display the Borders and Shading dialog box.

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• From the Shading tab of the Borders and Shading dialog box, click the Gray-20% color

swatch and click the OK button:

• With the first row still highlighted, choose Format > Font from the main menu to display the Font dialog box.

• From the Font dialog box, change the following:

Font - Arial Font Style - Bold Size - 10

• Click the OK button:

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Adding Form Fields • Place the cursor into the second row of the first column and select the following from the

Form toolbar:

Second Row: First column - Click the Text Form field button Second Column - Click the Text Form field button Third Column - Click the Drop-Down Form field button Forth Column - Click the Text Form field button Fifth Column - Click the Text Form field button Third Row: First column - Click the Text Form field button Second Column - Click the Text Form field button Third Column - Click the Drop-Down Form field button Forth Column - Click the Text Form field button Fifth Column - Click the Text Form field button

• Click into the first column of the second row then while holding the Shift key click the fifth column of the third row to highlight the second and third rows:

• From the main menu, choose Format > Font.

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Font - Arial Font Style - Regular Size – 10

• Click OK. • Double-click the Drop-Down form field in the second row of the third column to display the

Drop-Down Form Field Options dialog box. • From the Drop-Down Form Field Options dialog box, enter Male into the Drop-down item

field and click the Add button, then enter Female into the Drop-down field and click the Add button:

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• Click the OK button. • Place the cursor to the left of the Male Drop-down list item, when the cursor changes into an

arrow, click the mouse button to highlight the cell:

• With the cell highlighted, press the Ctrl + C key combination OR click the Copy button from the Standard toolbar to copy the item.

• Place the cursor beside the Drop-down form field in the third column of the third row, when the cursor changes into an arrow, click the mouse button to highlight the cell:

• With the cell highlighted, press the Ctrl + V key combination OR click the Paste button from the Standard toolbar to paste the item:

Protecting a Form • From the main menu, choose Tools > Protect Document to display the Protect Document

dialog box. • From the Protect Document dialog box, select the Forms radio button:

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• In the Password field of the Protect Document dialog box, enter Advanced as the

password and click the OK button to display the Confirm Password dialog box:

• Re-enter Advanced into the Reenter password to open field of the Confirm Password dialog box and click the OK button:

Note: The form will automatically be locked when you return to the document.

• Press the Ctrl + S key combination OR from the Standard toolbar, click the Save button to display the Save As dialog box.

• Locate the Word 2002 Advanced Work Folder and save the document as Info Form.dot and click the Save button.

• From the main menu choose File > Close OR from the top right corner of the page; below the title bar, click the X button to close the document window:

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EXERCISE - Macros 13 Word 2002 Advanced 2002 Cheltenham Computer Training


Macros Recording a Macro • From the Word 2002 Advanced Samples folder, open the Macro.doc file. • From the main menu, choose Tools > Macro > Record New Macro to open the Record

Macro dialog box:

• In the Macro name field, enter YearUpdate. • From the Store macro in drop-down list, select the Macro.doc file. • From the Assign macro to section, click the Keyboard button. • From the Customize Keyboard dialog box, place the cursor into the Press new shortcut

key field and press the Alt + Ctrl + ; key combination. • From the Save changes in drop-down list, select the Macro.doc file. • Click the Assign button to add the key combination to the current keys list. • Click the Close button to display the Stop Recording dialog box to begin recording the

Macro. • From the Main menu, choose Edit > Find. • In the Find what field, enter 2001. • Click the Find Next button. • From the Formatting toolbar, click the Bold button then click the Italic button. • From the Formatting toolbar, click the arrow next to the Highlight button and select Yellow

from the drop-down list. • From the Formatting toolbar, click the arrow next to the Font color button and select Dark

Blue from the drop-down list. • From the Stop Recording dialog box, click the Stop button to end the Macro. • Click the Cancel button on the Find and Replace dialog box to close the dialog box. • Press the Alt + Ctrl + ; key combination to run the Macro and change all the years in the

document. • From the main menu, choose File > Save As to open the Save As dialog box. • Locate the Word 2002 Advanced Work Folder and save the document as Advanced

Macro.doc and click the Save button.

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EXERCISE - References 15 Word 2002 Advanced 2002 Cheltenham Computer Training


References Inserting Bookmarks • With the Advanced Macro.doc document open, highlight the first yellow highlighted 2001:

• From the main menu, choose Insert > Bookmark to display the Bookmark dialog box. • From the Bookmark dialog box enter the following:

Bookmark Name - Year Sort by - Location

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16 References - EXERCISE 2002 Cheltenham Computer Training Word 2002 Advanced


• Click the Add button to add the bookmark:

• From the main menu, choose File > Save As to display the Save As dialog box. • Locate the Word 2002 Advanced Work Folder and save the document as Bookmark.doc

and click the Save button. • From the main menu, choose File > Close

OR from the top right corner of the page; below the title bar, click the X button to close the document window:

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EXERCISE - Time Savers 17 Word 2002 Advanced 2002 Cheltenham Computer Training


Time Savers Using the Memo Wizard • From the New from templates section of the New Document task pane, select the General

Templates option to display the Templates dialog box:

• From the Templates dialog box, select the Memos tab and select the Memo Wizard template.

• From Create New section of the Memos tab select the Document radio button and click the OK button to start the Memo Wizard:

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18 Time Savers - EXERCISE 2002 Cheltenham Computer Training Word 2002 Advanced


• Click the Next button to begin customizing the wizard:

• Select Contemporary as your desired style and click the Next button:

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• Select the Yes. Use this text radio button, and enter Advanced Memo into the field:

• Click the Next button then check the following checkboxes and enter the following items to be included in the header of your memo:

Date - Will enter the current date by default From - Jane Doe Subject - Extended Lunches

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• Click the Next button and enter the email addresses of the people who will be receiving the

memo:

To - [email protected], [email protected], [email protected] Cc - [email protected] Do you want a separate page for your distribution list - No

• Click the Next button and enter the item(s) to be added in the closing of your Memo:

Typist's Initials - Enter your initials Attachments - Checked

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• Click the Next button and enter the items you would like to add to the header and footer of

the memo:

Header: Date - Checked Topic - Advances Memo: Extended Lunches (this will be entered by default) Footer: Date - Unchecked Confidential - Checked Page Number - Checked

• Click the Finish button to generate the memo:

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• Press the Ctrl + S key combination

OR from the Standard toolbar, click the Save button to display the Save As dialog box.

• Locate the Word 2002 Advanced Work Folder and save the document as Advanced Memo.doc and click the Save button.

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EXERCISE - Advanced Managing Documents 23 Word 2002 Advanced 2002 Cheltenham Computer Training


Advanced Managing Documents Distributing a Document • From the main menu, choose File > Send To > Mail Recipient to display the email options. • Highlight all the addresses from the To section of the memo, then press the Ctrl + C key

combination to copy the selected text:

• Place the cursor inside the To field of the e-mail and press the Ctrl + V key combination:

• Highlight all the addresses from the Cc section of the memo, then press the Ctrl + C key combination to copy the selected text::

• Place the cursor inside the Cc field of the e-mail and press the Ctrl + V key combination:

• From the main menu, choose File > Save As to display the Save As dialog box. • Locate the Word 2002 Advanced Work Folder and save the document as Memo Draft.doc. • From the main menu, choose File > Close.

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EXERCISE - Advanced Web Creation 25 Word 2002 Advanced 2002 Cheltenham Computer Training


Advanced Web Creation Scrolling Text • From the main menu, choose File > New. • From the main menu, choose View > Web Layout

OR at the bottom left corner of the Document page, click the Web Layout View button:

• From the main menu, choose View > Toolbars > Web Tools to open the Web Tools toolbar. • Select the Scrolling Text button from the Web Tools toolbar to display the Scrolling Text

dialog box:

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26 Advanced Web Creation - EXERCISE 2002 Cheltenham Computer Training Word 2002 Advanced


• From the Scrolling Text dialog box enter the following:

Behavior - Scroll Direction - Left Background color - Yellow Loop - Infinite Type the scrolling text here - This is an example of how to Scroll Text in Word 2002

• Click OK. • Select the Scrolling text, and choose Format > Font from the main menu.

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EXERCISE - Advanced Web Creation 27 Word 2002 Advanced 2002 Cheltenham Computer Training



Font - Arial Font Style - Regular Size - 11

• Click the OK button. • Press the Ctrl + S key combination. • Locate the Word 2002 Advanced Work Folder and save the document as Scrolling

Text.doc. • From the main menu, choose File > Close.

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EXERCISE - Preparation 29 Word 2002 Advanced 2002 Cheltenham Computer Training


Preparation Setting Book Margins • Press the Ctrl + O key combination

OR from the main menu, choose File > Open OR from the Standard toolbar, click the Open button to display the Open dialog box.

• From the Word 2002 Advanced Samples folder, select the Book.doc file and click the Open button.

• From the main menu, choose File > Page Setup to display the Page Setup dialog box. • Select the Margins tab of the Page Setup dialog box set the following:

Top - 1 Bottom - 1 Left - 1.25 Right - 1.25 Gutter - 0 Gutter position - Left

• Click the OK button to apply the new setting to the document.

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30 Preparation - EXERCISE 2002 Cheltenham Computer Training Word 2002 Advanced


Adding Headers and Footers • From the main menu, choose View > Header and Footer.

Note: The Document will change to the Print Layout view, which will display a visible header box at the top of the page, and a footer box at the bottom of the page. The Header and Footer toolbar will also be displayed:

• Enter Using Headers and Footer into the Header field. • Highlight all the entered text and from the Main menu, choose Format > Font. • From the Font dialog box, change the following:

Font - Arial Font Style - Bold Size - 16

• From the Header and Footer toolbar, click the Switch Between Header and Footer button to move to the footer field:

• Enter - # - into the Footer field. • Highlight the # character and from the Header and Footer toolbar click the Insert Page

Number button. • Highlight all the entered text and from the main menu, choose Format > Font.

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EXERCISE - Preparation 31 Word 2002 Advanced 2002 Cheltenham Computer Training



Font - Arial Font Style - Bold Italic Size - 12

• Click the OK button. • From the main menu, choose File > Save As to display the Save As dialog box. • Locate the Word 2002 Advanced Work Folder and save the document as Headers &

footers.doc and click the Save button. • From the main menu, choose File > Close.

Technology

Sample word 2002_advanced_workbook