Sample windows 2000_foundation_workbook

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Microsoft Windows 2000 Foundation Level Exercise Workbook

C C T G L O B A L . C O M

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© 1995-2001 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: [email protected] Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2001 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training. All reasonable precautions have been taken in the preparation of this document, including both technical and non-technical proofing. Cheltenham Computer Training and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. Cheltenham Computer Training shall not be responsible for any direct, incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in these training modules, please inform Cheltenham Computer Training. Whilst every effort is made to eradicate typing or technical mistakes, we apologize for any errors you may detect. All courses are updated on a regular basis, so your feedback is both valued by us and will help us to maintain the highest possible standards. Sample versions of courseware from Cheltenham Computer Training (Normally supplied in Adobe Acrobat format) If the version of courseware that you are viewing is marked as NOT FOR TRAINING, SAMPLE, or similar, then it cannot be used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party. For current license information Cheltenham Computer Training reserves the right to alter the licensing conditions at any time, without prior notice. No terms or conditions will affect your rights as defined under UK law. Please see the site license agreement available at: www.cctglobal.com/agreement Courseware Release Version 5.0

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FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com

INSTALLING THE SAMPLE FILES INTO A FOLDER....................................................................... 1 INSTALLING THE SAMPLE FILES ................................................................................................................... 1

INTRODUCING WINDOWS 2000 ............................................................................................................ 3 TO RUN “DISCOVER WINDOWS 2000”......................................................................................................... 3 THE WINDOWS 2000 START ICON............................................................................................................... 3 THE “MORE COMMANDS HERE” ARROW....................................................................................................... 4 THE “SUB-MENUS HERE” ARROW................................................................................................................ 4 THE WINDOWS 2000 TASKBAR................................................................................................................... 5 THE WINDOWS 2000 RECYCLE BIN ............................................................................................................ 5 THE WINDOWS 2000 MY COMPUTER ICON................................................................................................. 5 THE WINDOWS 2000 “MY NETWORK PLACES” ICON................................................................................. 5

WINDOW COMPONENTS & SELECTION TECHNIQUES ................................................................ 7 TO MAXIMIZE OR RESTORE A WINDOW USING THE TITLE BAR ..................................................................... 7 TO MAKE A WINDOW TALLER OR SHORTER.................................................................................................. 7 TO MAKE A WINDOW NARROWER OR WIDER................................................................................................ 7 TO RE-SIZE A WINDOW IN TWO DIMENSIONS SIMULTANEOUSLY .................................................................. 7 THE SCROLL BARS ...................................................................................................................................... 7 TO MINIMIZE A WINDOW.............................................................................................................................. 8 TO MAXIMIZE A WINDOW ............................................................................................................................ 8 TO RESTORE A MAXIMIZED OBJECT TO RUN IN A WINDOW........................................................................... 8 TO MINIMIZE ALL PROGRAM WINDOWS SIMULTANEOUSLY.......................................................................... 8 TO REVERSE THE EFFECT OF MINIMIZING ALL WINDOWS ............................................................................. 9 RESTORING A WINDOW FROM THE TASKBAR BY SINGLE CLICKING ON IT .................................................... 9 CLOSING A WINDOWS USING THE CONTROL ICON........................................................................................ 9 TO CLOSE A PROGRAM USING THE CLOSE ICON ......................................................................................... 10 TO CLOSE A WINDOW USING THE KEYBOARD............................................................................................. 10 USING THE SHUTDOWN DIALOG BOX......................................................................................................... 10 ENTERING TEXT INTO A TEXT DIALOG BOX................................................................................................ 10 DROP DOWN LIST BOXES.......................................................................................................................... 11 TO SELECT AND DE-SELECT CHECK BOXES ................................................................................................ 11 TO SELECT AND DE-SELECT A RADIO BUTTON ........................................................................................... 11 TO USE A COMMAND ICON ......................................................................................................................... 12 TO MOVE BETWEEN DIFFERENT TABS IN A DIALOG BOX............................................................................. 13 TO MOVE AN ICON ON YOUR DESKTOP ...................................................................................................... 13 USING THE RIGHT-HAND MOUSE BUTTON TO DISPLAY A PROPERTY SHEET ................................................ 13 TO OPEN THE TIME/DATE PROPERTY SHEET............................................................................................... 14

STARTING TO USE WINDOWS 2000 ................................................................................................... 15 RIGHT-CLICKING THE START ICON ............................................................................................................ 15 LEFT-CLICKING THE START ICON .............................................................................................................. 15 TO DISPLAY THE START MENU USING A WINDOWS 2000 AWARE KEYBOARD............................................ 15 TO OPEN THE WINDOWS HELP WINDOWS .................................................................................................. 16 TO TILE OR CASCADE YOUR OPEN WINDOWS ............................................................................................. 16 USING THE TASKBAR TO CLOSE A PROGRAM ............................................................................................. 17 TO CUSTOMIZE YOUR DESKTOP ICON ARRANGEMENT ............................................................................... 18

HELP WITHIN WINDOWS 2000............................................................................................................ 19 TO GET HELP USING THE HELP MENU........................................................................................................ 19 TO OBTAIN “WHAT'S THIS” HELP ............................................................................................................. 22 WIZARDS................................................................................................................................................... 22

THE WINDOWS 2000 ACCESSORIES .................................................................................................. 23

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TO START WORDPAD ................................................................................................................................ 23 TO ENTER TEXT INTO WORDPAD............................................................................................................... 23 TO SAVE A WORDPAD FILE ....................................................................................................................... 23 TO CREATE A NEW DOCUMENT WITHIN WORDPAD.................................................................................... 24 TO OPEN AN EXISTING WORDPAD FILE...................................................................................................... 24 TO START THE PAINT PROGRAM ................................................................................................................ 25 PAINT - DRAWING TOOLS.......................................................................................................................... 25 TO START THE CALCULATOR..................................................................................................................... 27 TO SEE WHAT A KEY DOES IN THE CALCULATOR ....................................................................................... 27 TO SWITCH TO SCIENTIFIC MODE............................................................................................................... 27 THE WINDOWS CLOCK.............................................................................................................................. 27 TO VIEW THE DATE.................................................................................................................................... 27 TO CHANGE THE DATE OR TIME ................................................................................................................. 27

THE EXPLORER, MY COMPUTER & RECYCLE BIN..................................................................... 29 TO OPEN THE WINDOWS EXPLORER WINDOW – THE EASY WAY ................................................................ 29 THE WINDOWS EXPLORER WINDOW......................................................................................................... 29 STANDARD TOOLBAR ICONS...................................................................................................................... 30 HIDING AND UNHIDE THE STANDARD TOOLBAR ....................................................................................... 30 LONG FILE NAMES .................................................................................................................................... 31 TO EXPAND A BRANCH ONE LEVEL ............................................................................................................ 32 TO OPEN ALL FOLDERS ON A DISK.............................................................................................................. 32 TO CLOSE ALL THE FOLDERS WITHIN THE EXPLORER ................................................................................ 33 SWITCHING DRIVES................................................................................................................................... 34 TO CREATE A NEW FOLDER WITHIN THE WINDOWS 2000 EXPLORER ........................................................ 34 TO CREATE A FOLDER DIRECTLY FROM THE DESKTOP, USING A POP-UP MENU.......................................... 35 TO COPY FILES THE HARD WAY USING THE WINDOWS EXPLORER ............................................................. 36 TO EASY WAY TO COPY FILES .................................................................................................................... 36 TO MOVE FILES WITHIN THE EXPLORER..................................................................................................... 36 SHORTCUT FOR COPYING FILES TO A DISKETTE ......................................................................................... 37 TO RENAME FILES OR FOLDERS USING THE EXPLORER .............................................................................. 37 TO RENAME FILES - THE EASY WAY ........................................................................................................... 37 TO RENAME FOLDERS - THE EASY WAY ..................................................................................................... 38 TO DELETE A FILE OR FOLDER ................................................................................................................... 38 TO PHYSICALLY DELETE A FILE WITHOUT IT FIRST BEING SENT TO THE RECYCLE BIN............................... 38 TO VIEW THE RECYCLE BIN WINDOW ........................................................................................................ 39 TO RESTORE, I.E. ‘UNDELETE’ FILES THAT ARE CONTAINED WITHIN THE RECYCLE BIN........................... 39 STARTING PROGRAMS VIA THE EXPLORER................................................................................................ 40 STARTING “ASSOCIATED DATA” FILES VIA THE EXPLORER........................................................................ 41 TO CREATE SHORTCUT ICONS ON THE DESKTOP THE EASY WAY................................................................ 41

PRINTING.................................................................................................................................................. 43 TO INSTALL A NEW PRINTER DRIVER ......................................................................................................... 43 TO CONFIGURE A PRINTER ......................................................................................................................... 43 TO VIEW INSTALLED FONTS ....................................................................................................................... 43

THE CLIPBOARD AND ‘DRAG AND DROP’...................................................................................... 45 BASIC CLIPBOARD CONCEPTS ................................................................................................................... 45 TO COPY INFORMATION TO THE CLIPBOARD.............................................................................................. 45 TO PASTE INFORMATION FROM THE CLIPBOARD........................................................................................ 46 TO USE POP-UP MENUS TO CUT OR COPY DATA .......................................................................................... 46 TO USE POP-UP MENUS TO PASTE DATA ..................................................................................................... 46 EMBEDDING DATA..................................................................................................................................... 47 IN-PLACE ACTIVATION OF EMBEDDED OBJECTS ....................................................................................... 48 TO LINK AN EXCEL CHART TO A MICROSOFT WORD DOCUMENT............................................................... 48 EDITING THE LINKED CHART .................................................................................................................... 49

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Installing the Sample Files into a Folder Installing the sample files • Use the Windows Explorer to create a folder called win 2000 foundation, just below the root

folder. • If you are installing the sample files from a diskette, place the diskette in the diskette drive

and copy the files/folders to the win 2000 foundation folder. If these files and sub-folders have been copied to your network server, then ask your trainer/supervisor for more information about how to copy these files to your PC’s hard disk.

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Introducing Windows 2000 To run “Discover Windows 2000” • Click on the Start Icon. • Select the Programs folder, then select the Accessories folder, then select the System

Tools folder. • Select the Getting Started command. The Getting Started with Windows 2000 window will

be displayed. Select Discover Windows from the opening dialog box. You may see a dialog box asking you to place the Windows 2000 CD-ROM into your CD-ROM or DVD drive. If so, do this, and then follow the on-screen prompts.

• Experiment! The Windows 2000 Start Icon • Clicking on the Start Icon displays a list of options. The programs that you use, such as

Microsoft Word will be displayed in a sub-list if you move the mouse pointer to Programs. • Experiment and see what is contained within the Start Menu.

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The “more commands here” arrow • In the example shown, moving the mouse printer to Programs, displays a sub-menu as

illustrated.

• Clicking on the small arrow at the bottom of the list will display more options, as illustrated.

This feature allows you to see a short, uncluttered list of recently used commands, but also a more detailed, complete menu listing if required!

• Experiment with using this feature. The “Sub-menus here” arrow • Some groups within the Programs listed, such as Accessories, contain an arrow pointing to

the right. Moving the mouse pointer to these arrows will display a further sub-menu, as illustrated. Experiment with using this feature.

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The Windows 2000 Taskbar • Identify the information displayed within the Taskbar. The Windows 2000 Recycle Bin • Identify the Recycle Bin on the Windows Desktop. Double click on this icon to view it’s

contents (currently it is probable empty as you have not deleted anything). Close the Recycle Bin window (by clicking on the X in the upper, right part of the program window).

The Windows 2000 My Computer Icon • Identify the My Computer icon on the Windows Desktop. Double click on this icon to view it’s

contents. Close the My Computer window (by clicking on the X in the upper, right part of the program window).

The Windows 2000 “My Network Places” Icon • Identify the My Network Places icon on the Windows Desktop. Double click on this icon to

view it’s contents. Close the My Network Places window (by clicking on the X in the upper, right part of the program window).

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Window Components & Selection Techniques To maximize or restore a window using the Title bar • Double click on the My Computer icon. This will display a typical window containing

information. • Double click on the My Computer Title Bar to toggle between a maximized and windowed

state. • Double click on the My Computer Title Bar again. What happens? Repeat a few times. • Make sure that after experimenting that you leave My Computer displayed as a window To make a window taller or shorter • Move the mouse pointer to either of the horizontal borders of the My Computer window. • Depress the left-hand mouse button (and keep it depressed). • Drag the mouse pointer up or down the screen. • Release the mouse button when the window is the size required. • Experiment for a while and get some practice re-sizing the window. To make a window narrower or wider • Move the mouse pointer to either of the vertical borders of the My Computer window. • Depress the left-hand mouse button (and keep it depressed). • Drag the mouse pointer to the left or right across the screen. • Release the mouse button when the window is the size and shape required. • Experiment for a while and get some practice re-sizing the window. To re-size a window in two dimensions simultaneously • Move the mouse pointer to any corner of the My Computer window. • Depress the left-hand mouse button (and keep it depressed). • Drag the mouse pointer diagonally across the screen. • Release the mouse button when the window is the size and shape required. • Experiment for a while and get some practice re-sizing and re-shaping the window. The Scroll Bars • Use the techniques already practiced to re-size the My Computer window so that it displays

scroll bars. Remember that if you make a windows smaller that the information that it contains (icons in this case), then the window will automatically display scroll bars to allow you to view all the information within the window (by scrolling).

• Practice using the scrollbar to scroll the information within the window.

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To minimize a window • Click on the Minimize icon of the My Computer window. What happens?

To maximize a window • Click on the Maximize icon of the My Computer window. What happens?

To restore a maximized object to run in a window • Click on the Restore icon of the My Computer window. What happens?

To minimize all program windows simultaneously • At present we are only displaying a single window on the screen the My Computer window.

We will first open some more windows. Double click on the My Network Places icon, then double click on the Recycle Bin icon. You should now have three windows displayed on the screen. NOTE: You may need to move the windows on the screen so that you can view icons on your Windows Desktop. To move a window, move the mouse pointer to the title bar of a window, depress the mouse button, and drag the window to a new location.

• Click on an empty part of the Taskbar, using the right-hand mouse button to display a pop-up menu.

• Select Minimize All Windows.

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To reverse the effect of minimizing all windows • Right click on an empty part of the Taskbar to display a pop-up menu. Select Undo

Minimize All.

Restoring a window from the Taskbar by single clicking on it • In Windows 2000 all windows that have been minimized, minimize down to the Taskbar. In

the example shown, Microsoft PowerPoint, Paint Shop Pro and My Computer have been minimized and are displayed in the Taskbar. If you wish to see any of these minimized windows, simply click on the relevant icon within the Taskbar. First use the techniques already learnt to minimize all your windows. Then try clicking on any icon as displayed in the Windows Taskbar and observe the effect.

Closing a windows using the Control icon • Click on each icon within the task bar to make sure that you can see all your windows. • The Close icon is located in the top, right-hand corner of every window. It allows you to close

the window. Click on the Close icon of one of the windows displayed on your screen. From the menu displayed, select the Close command.

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To close a program using the Close icon • Select another window on your screen. Move the mouse pointer to the Close icon and click

once using the left-hand mouse button.

To close a window using the keyboard • Select another window on your screen. Press Alt+F4 to close a selected window. Using the Shutdown dialog box • The following example shows you how to open the Shut Down Windows dialog box.

Click on the Start Icon and choose Shut Down to display the Shut Down Windows dialog box as illustrated.

• Select the option required from the dialog box (in this case Shut down) by clicking on the drop down arrow and clicking on the required option. Then click on the OK button. The PC will shut down as requested. Re-start your PC once the process has completed.

Entering text into a text dialog box • The following example demonstrates how to enter text into the text box in the Run dialog box.

Click on the Start Icon to display the Start menu and then select the Run option to display the Run dialog box as illustrated.

• Click within the text box with the left mouse button and type in the name of the program you

wish to run, in this case we have entered calc (which will run the Windows calculator). Click on the OK button to run the Calculator program.

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Drop Down List Boxes • A drop down menu first appears as a single entry with a small downward arrow on the right.

Clicking with the arrow invokes the drop down list to display all of the options that may be selected (such as a type of font or a font size). In this example we will examine the regional countries supported by Windows. Click on the Start icon, point to Settings, and then click on Control Panel from the sub-menu displayed. This will display the Control Panel window. Double click on the Regional Options icon.

• Which regional setting is your computer set up for? Click on the down arrow to see what

other countries are supported. Click on Cancel to close the dialog box. TAKE CARE not to actually set up the computer for another country! Once the dialog box has closed, reopen it again, just to check that you have not changed the regional setting (and if you have then change them back now!)

To select and de-select check boxes • To select a check box (to turn it on) click on it with the left-hand mouse button. A tick or cross

will be displayed in the check box to indicate it is selected. • To de-select a check box (to turn it off), click on it with the left-hand mouse button to remove

the cross/tick and de-select the option. To select and de-select a radio button • To see an example of a radio button, click on the Mouse icon within the Control Panel.

• Ensure that the Buttons tab is selected

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• You will see two radio buttons, allowing the mouse button to be setup for right-handed or left-

handed operation, this has the effect of reversing the effect of the two buttons. You will notice that if you select left-handed then right-handed to automatically de-selected (i.e. it is left or right – it cannot be both).

• Re-select the right-handed radio button and close the dialog box. • Close the Control Panel window. To use a command icon • To illustrate the effect of using command icons we will start a program called WordPad (a

small word-processor that is supplied for free with Windows). To do this click on the Start icon, point to Programs, point to Accessories, and then from the sub-menu displayed click on WordPad. This will start the WordPad program.

• Type your name into the word-processor program. To save the file to disk we will use the

Save command icon. Click on the Save icon.

• In the save dialog box that is displayed enter a file name (anything will do) and then click on

the Save button. • Close the WordPad program using any method that you have learnt so far.

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To move between different tabs in a dialog box • As an example of a tabbed dialog box, we will look at the mouse configuration options

available via that Control Panel. First we need to open the Control Panel. To do this click on the Start icon, point to Settings and click from the sub-menu displayed click on Control Panel. Double click on the Mouse icon displayed within the Control Panel.

• As you can see this dialog box contains a number of tabs.

• Click on each tab in turn and examine the contents of each tab. When you have finished

experimenting, close the dialog box by clicking on CANCEL. This will ensure that any changes that you have made will NOT be saved!

To move an icon on your Desktop • If necessary, close (or minimize) any programs that you may have running, so that you can

see the Windows Desktop. • Then click on an icon you wish to move and hold the right-hand (or left-hand) mouse button,

you are now in “drag” mode. • Drag the icon to the location. Release the mouse button and “drop” the icon at the new

location. Experiment with moving a few icons like this. Using the right-hand mouse button to display a property sheet • Click on any object with the right-hand mouse button. A pop-up menu will be displayed. The

contents of the menu will depend upon the object on which you clicked. Even clicking on the Desktop itself will open a pop-up menu. Try right clicking on the Desktop now (i.e. an empty part of your screen). You should see a pop-up menu as illustrated.

• If you select Properties from this pop-up menu you will see a dialog box allowing you to

customize your screen, containing a number of tabs.

• Close the dialog box without making any changes.

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To open the Time/date property sheet • It is important to realize that the property sheet that is displayed when you right click,

depends on what you selected the first place! Click on the object whose properties you wish to change with the right-hand mouse button and then select the Properties command to display the property sheet pertaining to the object selected. Try right clicking and an empty part of the Taskbar (the bar normally displayed along the bottom of your screen) and the Taskbar Properties sheet was displayed. The General tab in the sheet allows you to determine such items as whether the Taskbar should always appear on top, and whether the clock should be displayed.

• Close the dialog box without making any changes.

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Starting to Use Windows 2000 Right-clicking the Start Icon • Single click on the Start icon using the right-hand mouse button will invoke a small, pop-up

menu.

• From the pop-up menu displayed click on Explore. This will open the Windows Explorer

(more on this later) and is an extremely useful shortcut to remember. For now, close the Windows Explorer window.

Left-clicking the Start Icon • The Start menu contains the various categories where your applications and work are stored.

You can move further into the various sub-categories by positioning the mouse over the category you are interested in to automatically open the next sub-category (you do not even have to click the mouse!). Take a little time to examine what is contained within the various sub-menus of the Start menu.

To display the Start menu using a Windows 2000 aware keyboard • If necessary close the start menu (by pressing the Esc key) then if you have a Windows 2000

aware keyboard, press the key with the symbol on it will open the Start menu.

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To open the Windows Help windows • Click on the Start Icon and select the Help command from the Start menu and the Windows

Help window will be displayed as illustrated.

• Take a little time investing the help available. For instance see what’s new in Windows 2000.

To tile or cascade your open windows • Normally your screen is filled by a single application. Sometimes, however, it is useful to be

able to see all active application windows on your screen simultaneously. For instance, you may want to drag a chart produced in your spreadsheet application into your word-processor application. If you tile your windows they are displayed on your screen side-by-side. If you cascade your windows they are stacked in an overlapping pile.

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• First we need to start open a few windows. Double click on the Recycle Bin icon, then

double click on the My Network Places icon and finally double click on the My Computer icon.

• Move the mouse pointer to an empty part of the Taskbar. • Click using the right-hand mouse button, to display the pop-up menu. • Click on Tile Windows Horizontally, Tile Windows Vertically or Cascade Windows as

required. The screen display will change as illustrated below.

Using the Taskbar to close a program • Right-click on the application icon as displayed in the Taskbar, which displays a pop-up menu

for that application. Click on the Close command from the pop-up menu.

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To customize your Desktop icon arrangement • Right-click on the Desktop to display the Desktop pop-up menu. • Click on the Arrange Icons command, which displays the Arrange Icons sub-menu. • Click on the desired type of icon arrangement.

By Name: Icons are arranged on your Desktop by name, alphabetically. By Type: Icons are arranged on your Desktop according to object type. By Size: Icons are arranged on your Desktop according to file size. By Date: Icons are arranged on your Desktop according to the date that the object was created. Auto Arrange: Icons are re-arranged on your Desktop automatically each time you drag an icon from one part of the Desktop to another.

• You may also select the Line up Icons command, which lines up icons either vertically or

horizontally. • Experiment with using these options!

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Help Within Windows 2000 To get Help using the Help menu • Click on the Start Icon and select Help to display the Windows Help dialog box. We will

attempt to install a screen saver of your choice on your PC to demonstrate that you can use Help to achieve useful tasks! A screen saver, as the name implies saves your screen from possible damage. If you leave your PC on for a long period of time with exactly the same image displayed on the screen, eventually you would find that the image has become etched on your screen (permanently!).

• When Help is first evoked, you will see a screen to that illustrated below (if you do not, then click on the Contents tab).

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• We want to personalize our computer by installed a screen saver, so click on Personalizing

Your Computer from the list of options displayed. You will notice the screen displayed a range of options connected within personalizing your computer. Select Set up a screen saver.

The screen will then display exact instructions for setting up a screen saver, as illustrated.

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• To make you like even easier you can make Windows open the required dialog box for you. If

you click on the work Display (highlighted in blue, as illustrated).

Then the following dialog will open automatically for you. Notice that you are even on the correct tab within the dialog box!

• Select a screen save of your choice. In the sample illustrated, we have selected 3D Pipes

(OpenGL). Click on Preview to see the effect and OK to confirm your choice.

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To obtain “What's This” Help • To see an example of “What’s This” help we will open Mouse configuration dialog box from

the Control Panel. First click on the Start icon, point to Settings, and then select Control Panel. Double click on the Mouse icon

• Click on the Help icon displayed in the right of the dialog box Title bar.

• The mouse pointer will change to have a question mark displayed beside it.

• Click on any item within the dialog you require help on and a small help pop-up will be displayed. Try it!

• Close all open windows. Wizards • The various Wizards to be found within Windows 2000 can be thought of as an extension of

the Help facility. Wizards can be used to guide you to a particular end result whether it be a product installation or the creation of a complex document. For an example of using a Wizard within Windows 2000 click on the Start icon, select Settings, and from the sub-menu displayed select Printers. When the Printers dialog is displayed, click on the Add Printer icon. The Add Printer wizard will start guiding you through the processing of adding a new printer to your computer. Try it!

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The Windows 2000 Accessories To start WordPad • The WordPad accessory is a cut down version of the Microsoft Word application. BEWARE:

Do not attempt to edit Microsoft Word documents within WordPad as WordPad does not support many of the advanced features found within word and you may lose much of your document formatting! To open the WordPad program click on the Start Icon, move the mouse pointer to Programs and select Accessories from the sub-menu. Click on WordPad, as illustrated.

To enter text into WordPad • Simply start typing! WordPad opens up with a blank document by default. To save a WordPad file • From the File drop down menu, select Save, which displays the Save As dialog box

OR click on the Save icon.

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• In the Save In section, select the location you wish to save the file to (i.e. on your local hard

disk(s), on a diskette, or on a network drive). Clicking on the down arrow next to the Save In section will display a drop down list.

• Enter the file name as required (any name will do) • By default, the file is saved in Word 6 format. If you wish to save it in a different format, click

on the drop down arrow next to the Save as type box to display the following drop down list.

• Click on the Save button to save the file. To create a new document within WordPad • Either from the File drop down menu select the New command

OR click on the New icon. • The New dialog box will be displayed. Select the required format (or simply use the Word 6

default) and then click on the OK button. To open an existing WordPad file • Either from the File drop down menu select the Open command

OR click on the Open icon. The Open dialog box will be displayed as illustrated.

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• As when saving a file, select the correct location and enter a file name. Click on the Open

button.

• Close the WordPad program To start the Paint program • The Paint program offers the ability to generate and manipulate graphics and pictures and

store them various formats. The program offers a rich tool selection and all standard graphical functions, such as airbrush, freehand line draw, shapes and the ability to zoom. To start the Paint program click on the Start Icon. Move the mouse pointer to Programs and then from the sub-menu select Accessories. Click on Paint.

Paint - Drawing Tools • The tools within Paint are depicted on the left-hand side of the screen in the toolbox. If the

mouse is positioned over a tool (without clicking) the in-built Help facility will give a brief text description of the tool’s function. Identify the function of the following tools:

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• Experiment for a while. This course does not allow us to go into detail about using Paint, but

remember that you can always use the Help within the program to lean more about it!

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To start the Calculator • Click on the Start Icon. Move the mouse pointer to Programs and then from the sub-menu

select Accessories. Click on Calculator. To see what a key does in the Calculator • Right-click on a button within the Calculator and a What’s This button is displayed. Click on

this button and the function of the button is explained. To switch to Scientific mode • Click on the View drop down menu, and click on the Scientific command. The Windows Clock • The Clock program is not located in the Start menu. You will find it on the Taskbar, which is

normally displayed along the bottom of your screen. Simply look at the right-hand end of the Windows 2000 Taskbar.

To view the date • Move the mouse pointer to the Clock, as displayed in the Taskbar. After a few moments the

date is displayed. To change the date or time • Double click on the Clock which displays the Date/Time Properties dialog box, which allows

you to modify the time or date.

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The Explorer, My Computer & Recycle Bin To open the Windows Explorer window – the easy way • Right-click on the Start Icon and then click on Explore from the pop-up menu displayed.

The Windows Explorer Window • The Windows Explorer lets you view all aspects of your system using a hierarchical view. The

Explorer window is split into two separate views as depicted above. On the left-hand side you can see all system folders (both Desktop and file system), whilst on the right-hand side the contents are displayed. Take a few minutes to examine the components making up the Windows Explorer window.

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Standard Toolbar icons • Identify each of the icons within the Windows Explorer toolbar and make a note of their

function.

Hiding and Unhide the Standard Toolbar • Click on the View drop down menu and select the Toolbars command. • Make a note of which toolbars are currently displayed. • Hide the Standard Buttons toolbar and observe the effect. • Re-display the Standard Buttons toolbar.

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Long File Names • Windows 2000 can support file names of up to 255 characters, including spaces and periods

(full stops). In the original version of Microsoft Windows file names were limited to only eight characters!

• Click on the WINNT folder and you will see the following message displayed

• Click on Show Files and if you scroll down you will see some folders displays long file

names, such as Connection Wizard, Downloaded Program Files, as well as some files with long file names. Try it.

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To expand a branch one level • Within the Windows Explorer double click on the WINNT folder

OR single click on the plus sign next to the folder.

You should see the WINNT sub-folder displayed, as illustrated.

To open all folders on a disk • Within the Explorer window, click once on the left-hand pane. • First select the drive icon, in this case the Local Drive (C:) icon.

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• Enter an asterisk (*), using the numeric keyboard. All folders and all sub-folders will now be

displayed.

To close all the folders within the Explorer • Within the Explorer window, click once on the left-hand pane. • Select the drive icon, in this case the Local Drive (C:) icon. • Enter a minus sign (-),using the numeric keyboard. All the sub-folders will close, as

illustrated.

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Switching Drives • Disk drives can be selected from the selection window (on the left-hand side of the Explorer).

All drive letters will be displayed here including network (mapped) drives and will appear directly under the ‘My Computer’ icon in a hierarchical list. As each new drive letter is selected, its contents will appear in the contents window. In this case we will examine the CD-ROM drive (assuming you have a CD-ROM in your drive). Click on the Compact Dick icons and the display will change as illustrated.

To create a new folder within the Windows 2000 Explorer • We will create a new folder, just below the top level folder. First we need to select the top

level folder, as illustrated.

• Click on the File drop down menu and move the mouse pointer to New. In the sub-menu

displayed, click on Folder. The folders will appear, being given a name determined by Windows 2000, as illustrated.

• Enter a name of the folder, in this case My New Folder, and press the Enter key. The folder

will be displayed as illustrated.

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To create a folder directly from the Desktop, using a pop-up menu • First minimize any windows that may be displayed on your screen. • Click the right-hand mouse button anywhere on an empty part of the Desktop surface and the

Desktop pop-up menu will be displayed. • Move the mouse pointer to New and from the sub-menu select Folder, as illustrated.

• A folder will be displayed on your Desktop, as illustrated.

• Enter a name for the folder such as My Desktop Folder and press the Enter key. You can

now use this folder to help organize your Desktop and keep it free from clutter. There is no limit to the number of folders you create on either the Desktop or within the file system, and every folder may contain additional folders.

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To copy files the hard way using the Windows Explorer • Open the Explorer by clicking on the Start Icon, move the mouse pointer to Programs, and

click on Windows Explorer. • Select the C:\win 2000 foundation\Files in here folder. This folder as the name suggests,

contains some sample files that you can practice with. • Select the first file in the folder called file-01. • From the Edit drop down menu, click on Copy

OR click using the right-hand mouse to display the pop-up menu, and click on the Copy command.

• Select the required destination within the Windows Explorer tree, in this case select the folder

called Copy to here. • From the Edit drop down menu, click on Paste

OR click using the right-hand mouse to display the pop-up menu, and click on the Paste command. You should see a copy of the file appear in this folder.

To easy way to copy files • Simply highlight the file you wish to copy, and with the CTRL key depressed, drag the file

from one location to another. To try this first select the folder called Files in here, and then select the file called file-02. With the CTRL key depressed use the mouse to drag this file to the Copy to here folder. Release the Ctrl key and you should see this file in the Copy to here folder

To move files within the Explorer • Select the file to be moved and then drag and drop the file to the new location. NOTE: When

copying or moving files the Windows Explorer will not prompt you for confirmation of your action! Be careful when copying or moving files to ensure the source and destination are correct. If you make a mistake use the Undo feature within the Edit drop down menu to undo the last action. To try moving a file, first select the folder called Files in here, and then select the file called file-03. Use the mouse to drag this file to the Copy to here folder. You will see that the file called file-03 is present in the Copy to here folder, but is no longer present in the Files in here folder i.e. it has been moved!

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Shortcut for copying files to a diskette • Insert a blank, formatted diskette into the diskette drive of your PC. • Select the file called file-05 (in the Files in here folder). We will now copy this file to a

diskette. • Click once using the right-hand mouse, to display the pop-up menu as illustrated.

• Click on the Send To command, and then select 3 ½ Floppy (A) from the sub-menu

displayed. The file will be copied to your diskette. • Click on the 3 ½ Floppy (A:) icon, to confirm that the file has indeed been copied.

• Click on the Copy to here folder on the C: drive again, and then remove the diskette. To rename files or folders using the Explorer • Select the file or folder to be renamed, in this case select the file called file-09 (in the Files in

here folder). • From the File drop down menu, select the Rename command

OR click once using the right-hand mouse button to display the pop-up menu, and click on the Rename command.

• Enter the new name, in this case file-09a and press the Enter key to confirm the change. To rename files - the easy way • Within the Windows Explorer click once on the file to select it, in this case select the file called

file-08 (in the Files in here folder). • Wait a few moments and then single click again in the file or folder (using the left-hand

mouse button). A box will appear around the file or folder allowing you to directly edit the name.

• Enter a new name (any name will do) and press the Enter key. NOTE: Be careful not to make the second click too soon after the first click, as Windows 2000 may interpret this as a ‘run this file command'!

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To rename folders - the easy way • Within the Windows Explorer click once on a folder to select it, in this case select the folder

called original name. • Wait a few moments and then single click again in the folder (using the left-hand mouse

button). A box will appear around the file or folder allowing you to directly edit the name. • Enter a new name, in this case My renamed folder and press the Enter key. As you can

see you can use the same technique for renaming file and folders! To delete a file or folder • WARNING! Files or folders can easily be deleted from the Windows Explorer. Use this

facility with care! Many files that you can see using the Explorer are vital to the correct functioning of Windows 2000. Remember that the Explorer program in common with many Windows 2000 programs has an Undo Delete command, located under the Edit drop down menu.

• Select the folder containing the file that you wish to delete, in this case select the folder called good bye.

• Select the first file in this folder, called good bye-01. • Press the Delete key which displays the dialog box illustrated.

• Confirm your deletion, by clicking on the Yes button.

NOTE: All files deleted via the Windows Explorer move to the Recycle Bin before being finally purged, and so remain salvageable for quite a long time.

To physically delete a file without it first being sent to the Recycle Bin • Select the file you wish to completely delete from your computer system, in this case select

called a file called good bye-02. • Press Shift+Del, which will display the warning dialog box illustrated.

• Click on the Yes button and the file will be physically removed from your hard disk.

NOTE: This dialog box does NOT send the file to the Recycle Bin. It deletes the file from disk. PERMANENTLY.

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To view the Recycle bin window • Normally when you delete a file it is moved to the Recycle Bin. Files are held in the Recycle

Bin for some time, and you may well find that you will be able to recover ‘deleted’ files from the Recycle Bin.

• Minimize the Windows Explorer program, so that you can see the Windows Desktop. • Double click on the Recycle Bin icon, and the Recycle Bin window illustrated will be

displayed, containing the file that you deleted (without pressing the Shift key). As you can see there is no sign of the second file that you permanently deleted!

To restore, i.e. ‘undelete’ files that are contained within the Recycle Bin • Select the file(s) that you wish to restore, in this case select good bye-01 • Click on the File drop down menu within the Recycle Bin window, and select the Restore

command, as illustrated.

This will automatically restore the file to the disk location from which it was deleted. NOTE: If the folder that contained the file originally was also deleted, then Windows 2000 will also automatically restore the folder!

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Starting Programs via the Explorer • Programs can be launched directly from the Windows Explorer by selecting the file you wish

to run and simply double-clicking the file. To try this we will run the Windows calculator program, which is stored as a file called Calc. First we need to switch to the folder containing the Calc file. Maximize (or is necessary re-start) the Windows Explorer program. Double click on the WINNT folder, as illustrated.

• Scroll down to display the System32 folder, and then double click on this folders icon. You

will see the following screen.

• Click on Show Files and scroll down until you see a file called Calc.

• Double click on the Calc file to run the calculator program.

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Starting “associated data” files via the Explorer • You can ‘start’ associated data files. If Windows 2000 understands the type of data you are

trying to open, then when you double click on the data file, Windows will run the necessary application to display the data file. Thus if you have installed Microsoft Word on your computer, then double clicking on a Microsoft Word document file will first start Microsoft Word, and then load the document that you double clicked on, into the Word application! To try this look at the sample files contained in the Files in here folder.

• In the example illustrated the files are displayed as icons with a W attached to them. This is

because in this case Windows knows that these are files in Microsoft Word format. If you have Microsoft Word installed, double clicking on one of these files would first start the Microsoft Word program, and then load the data containing the file into the Word program and display this on your screen. Try double clicking on any of these file icons and see what happens! If you do not have Microsoft Word installed, then the files will be loaded in the Windows WordPad program.

To create shortcut icons on the Desktop the easy way • Icons can be added to the Desktop to serve as pointers to installed applications (more

commonly referred to as ‘Shortcuts’). Double clicking on a shortcut icon will open the related application or file. It is important to realize that creating a shortcut will NOT copy or move the original file, but merely create a shortcut pointer that points to the original file.

• Click on the Start Icon and move the mouse pointer to Programs, from the sub-menu displayed click on Windows Explorer.

• Select the required icon (any one will do). • Hold down the Shift and Ctrl keys. Hold down the left mouse button and drag the icon to the

Desktop. • Release the mouse button, followed by the Shift and Ctrl keys. • A pop-up menu will be displayed, select the Create Shortcut(s) Here command.

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Printing To install a new printer driver • You must make sure that the correct printer driver is installed so that Windows 2000 can

communicate properly with your particular printer. If the wrong printer driver is installed, printing may not work quite as expected, or it may not work at all. There are two main types of printer, those based on the Hewlett Packard’s PCL (Printer Control Language) and those based on Postscript. Some printers support both types of printer language!

• To install a new printer driver first select the Printers folder from My Computer OR click on the Start Icon and select Settings followed by Printers.

• Double click on the Add Printer icon to launch the Add Printer Wizard. • Select the Next button. • Select Local Printer or Network Printer whichever is appropriate, followed by Next. • From the Manufacturers list choose the correct manufacturer of your printer. • From the Printers list select the correct model. • Select Next, follow the prompts for each Wizard dialog box and then your new printer is

installed! To configure a printer • To open the Printers folder, click on the Start Icon and select Settings followed by Printers. • Select the printer you wish to configure and then select Properties from the File drop down

menu, or use the right-hand mouse button. To view installed fonts • Open the Control Panel (by clicking on the Start Icon, moving the mouse pointer to

Settings and clicking on Control Panel, from the sub-menu displayed). • Double click on the Fonts icon, located within the Control Panel. • Click once on a font to select it, and then click using the right-hand mouse button, to display

the pop-up menu. • Click on Open from the pop-up menu, to display a box containing samples of the selected

font.

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The Clipboard and ‘Drag and Drop’ Basic Clipboard Concepts • The purpose of the Clipboard is to provide a mechanism for exchanging data between two or

more sources. Data (both text and graphics) can be copied or cut from any application; once it has been copied it remains in the Clipboard and can be retrieved using the Paste function. An example of using the Clipboard would be to copy some text generated in a word processor directly into a spreadsheet. The Windows Clipboard only stores the most recent item copied; each time you copy an item you overwrite whatever is currently stored on the Clipboard with that new item. REMEMBER: When using the Clipboard, you must select the information you require, prior to using Cut or Copy!

To copy information to the Clipboard • Open the Windows Notepad program. To do this click on the Start icon, and point to

Programs. Then from the sub-menu displayed point to Accessories. From the Accessories list click on Notepad (you may have to use the down arrow at the bottom of the list to expand the list to include ALL the accessories programs).

• Type in your name. • Select the data you wish to copy, in this case you name. To do this move the mouse to the

end of your name, press the left mouse button, and drag to the start of your name. • From the Edit drop down menu, select the Copy command (or press Ctrl+C).

You do not see any effect, but your name has not been copied to the Windows Clipboard.

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To paste information from the Clipboard • We have copied your name to the Clipboard and we will now paste it to an entirely different

program, called WordPad. To start WordPad click on the Start icon, and point to Programs. Then from the sub-menu displayed point to Accessories. From the Accessories list click on WordPad (you may have to use the down arrow at the bottom of the list to expand the list to include ALL the accessories programs).

• From the Edit drop down menu, select the Paste command (or press Ctrl+V). • You name will appear. To use pop-up menus to cut or copy data • Switch back to the Notepad program and type a short sentence of text (anything will do). • Then select this text by dragging across it with the mouse (while depressing the Left button). • Click on the selected data using the right-hand mouse button, which will reveal the pop-up

menus displayed below.

• Select the required command, in this case Cut. Unlike last time you will see a difference, the

select text disappears, as it has been cut (i.e. moved) to the Windows Clipboard. To use pop-up menus to paste data • Switch back to the WordPad program • Position the insertion point at the location to which you wish to paste the data. • Click once using the right-hand mouse button, and select the Paste command. • The text that you cut to the Windows Clipboard should now be displayed.

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Embedding data For this part of the Exercise you will need to have Microsoft Word and Microsoft Excel installed on your PC. • Use the Windows Explorer to open a file called My Chart, which is located in the

win 2000 foundation\ cut copy and paste folder. Double clicking on this file will display the following.

• Click once on the chart to select it and then select the Copy command from the Edit drop

down menu. • Start the Microsoft Word program. • Within Microsoft Word select the Paste command from the Edit drop down menu.

REMEMBER: If an item is embedded it is merely copied and then pasted in its entirety into the target application such as a graphic being pasted into a word processing document). If the original data item is updated the update is NOT replicated to the embedded data item. Embedding does not have the high performance overhead associated with linking. Thus if we switch back to Microsoft Word and change some of the information underlying the chart then the Chart within Word SHOULD NOT change (as it is embedded not linked). Try this now, switch back to Excel and click on cell B2. Change the value from 4 to 9 and press the Enter key. You will see the chart change within Excel, but if then now switch back to Word it still displays the original chart.

• Close Excel without saving your changes.

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In-place Activation of Embedded Objects • It is important to be able to edit embedded objects. To do this you will normally select the

embedded object and then double click on it. Try this now, double click on the Excel Chart that you have embedded in the Word document and you will see that the Toolbars change from Word toolbar to Excel toolbars, allowing you to edit the Chart. Normal Microsoft Word toolbars

The toolbars change as displayed when you edit the Excel chart within Word.

To link an Excel chart to a Microsoft Word document • Use the Windows Explorer to re-open the file called My Chart, which is located in the

win 2000 foundation\ cut copy and paste folder. Double clicking on this file will display the Excel worksheet containing the chart.

• Select the chart from within Microsoft Excel and select the Copy from the Edit drop down menu.

• Switch back to Microsoft Word • Position the Insertion point at the end of the document and press the Enter key a few times to

give yourself some space. • From the Edit drop down menu select the Paste Special command. • Select ‘Microsoft Excel Chart Object’. • Select either the Paste (to embed), or Paste link (to link back to the spreadsheet) radio

button.

• Click on the OK button. The link is now complete and the chart will appear within the word

document. Switch back to Excel and close the Excel program

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Editing the Linked Chart • After closing the Excel program, switch back to Word and double click on the Chart within

Word. What happens? You should find that the Excel program starts automatically and the original chart is displayed within Excel.

• Make a few changes to the numbers within Excel and save your changes. • Close Excel. • View the chart as displayed within Word and you should see that the chart has changed to

reflect the changes that to made within Excel.

Technology

Sample windows 2000_foundation_workbook