Report: Archivematica hosting in the cloudSarah RomkeySystems Archivist, Artefactual SystemsAssociation of Canadian Archivists, June 2015

Introduction

● Archivematica: what is it, and why use it in the cloud

● Two cloud-hosting projects:o COPPUL (Council of Prairie and Pacific

University Libraries)o ArchivesDirect (partnership with DuraCloud)

COPPUL: Infrastructure

● Hosting infrastructure provided by University of British Columbia- EduCloud.

● Members use SFTP client to make digital material accessible to Archivematica installation

COPPUL: Governance

● Available to consortium members● Gold, Silver and Bronze levels● First year participating members:

o 2 Gold (University of Saskatchewan Library; University of Victoria Library)

o 1 Silver (Vancouver Island University Library) o 3 Bronze (MacEwan University Library; Mt Royal

University Library; University of Lethbridge Library).

ArchivesDirect: Infrastructure

● Service offered by not-for-profit org DuraSpace.

● Hosts Archivematica instances in DuraCloud o Amazon S3 and Glacier

● DuraCloud Sync Tool

ArchivesDirect: Governance

● Available to any subscriber● AIPs produced and stored are system-

agnostic- can be removed and stored elsewhere at any time

ArchivesDirect: Pilot Project

● Three month pilot period● Nine institutions participated in pilot:

o University of Washington; Pepperdine University; The Huntington Library; University of Texas San Antonio; North Carolina Department of Cultural Resources: State Archives and State Library; Phillips Academy Andover; Illinois Wesleyan University; Kansas State University

ArchivesDirect: Pilot project● Technical feasibility results● Common use cases:

o born-digital government and university records, student artwork, e-theses and dissertations diverse formats: audiovisual, textual, geospatial, websites, presentations, images,

databaseso digitized

books, newspapers, images, video from vendors pre-made access and preservation copies

o submission documentation & metadata permission forms, accession records, pictures of digital media, etc. descriptive MD from other systems

Feedback and lessons

● Technical: file fetching from DuraCloud● Ease of use depends on human

resources

Feedback and lessons

● For future hosting projects:o What technical, legal or juridical constraints

exist for your potential users?o Training, consultation, and technical support

are still important requirements