How to prepare your existing office environment for tomorrow at no extra cost If you are looking for ways on how to forever reduce the cost of office work, do not forget the cost of printing. In the large financial aspect of various costs, we often forget about them, although they can represent as much as 15% of the budget of an average small or medium-sized enterprise. You do not believe it? Walk around the office. Are copies lying on the tray or the printer? How many piles of printed paper are there on tables of your colleagues, who needed barely any information from them? If we believe recent researches, the average office worker prints as many as 10,000 pages per year and the trend of reckless printing is not going to stop without proper actions. How can we take control over all the printouts?

The multifunction printer (MFP): the core of your future office You probably already use an MFP in your company for printing, photocopying, scanning, or even faxing. But did you know, that an MFP can do even more? With it you can actually respond to two most pressing issues of today’s office work: ➢ security of printouts

When you send the document to print and walk the long office corridor to go to the printer, the document will not be lying on the tray, so it can be viewed by anyone else, but will only be printed by the MFP when you identify yourself with your identification card or PIN code. Thus, all printing tasks can be completed safely. ➢ costs of printouts

Without understanding where the losses are, it is extremely difficult to limit them. An MFP, combined with Manager Print Solutions, helps you optimize the whole printer infrastructure in the company, so you can start dealing with printing costs on many levels like recording the use of the printer at the departmental or user level, and measuring where the highest costs are and for what needs. You may find that in your company you are printing too many color copies, and reply to the latter by simply specifying which individual or workgroup can print in color or through which system or application. Of course, you can extend MPS features to other solutions, such as managing paper and ink supplies or service, which will make your business uninterrupted without any surprises.

How to start upgrading your MFP? Canon has developed strategies that help companies manage flows of documents, optimize printer infrastructure, and minimize costs associated with printing, distributing and updating documents. By choosing a capable print management solution, you can lower your printing costs, reach higher productivity and also reduce the harmful impact on the environment.