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PMO 365 – The Many Faces of Project Management in Office 365
Presented By: Haniel Croitoru
April 21, 2016 #SOC_GTISBranch
HANIEL CROITO
RU
I’m passionate about technology, and I work at .
LEAD CONSULTANT | PMP, PMI-ACP | SPEAKER
The goal is to give an overview on how Office 365 can help you with your tasks
Paving the Way
When to use
What Identifying the Need
What frustrates you most with the work you do?
Paving the Way
When to use
What Identifying the Need
80% of PM’s time is typically spent communicating
Communication
• Medium• Frequency• Audience• Triggers
Paving the Way
When to use
What Identifying the Need
Communication
Project Plan
Status Reports
Risk & Issue Log
Meeting MinutesAction Items
Decision Log
Change Request Log
Office 365 continues to evolve
Office 365 family of Apps
• Outlook• Office Suite• Yammer• OneDrive for Business• SharePoint• Delve & Graph• Skype for Business
• OneNote• Groups• Planner• Project Online• Video Portal• Sway• Power BI
Paving the Way
When to use
What Identifying the Need
Task Management
Track your team’s Tasks
• Core activity to ensure successful execution• Well organized• Provide insights into each project
Paving the Way
When to use
What Identifying the Need
Task Management
When to use…
• Office 365 Planner• SharePoint Online• Project and Project Online
Paving the Way
When to use
What Identifying the Need
Task Management
When not to use…
• Excel• Outlook• Microsoft Project• SharePoint Online
Paving the Way
When to use
What Identifying the Need
Working across apps
Track your team’s Tasks
Paving the Way
When to use
What Identifying the Need
Online
Task Management
Track your team’s Tasks
Paving the Way
When to use
What Identifying the Need
Online
Project Logs Management
Track your Project’s Logs
• Monitoring risks, issues, and other logs is similar to tracking tasks• May have some relationships to tasks• Information changes frequently per item
Paving the Way
When to use
What Identifying the Need
Project Logs Management
When to use…
• Project Online• SharePoint Online
Paving the Way
When to use
What Identifying the Need
Project Logs Management
When not to use…
• Excel• OneNote• Office 365 Planner• Microsoft Project• SharePoint Online
Paving the Way
When to use
What Identifying the Need
Project Logs Management
Track your Project’s Logs
Paving the Way
When to use
What Identifying the Need
Online
Project Artefacts
Store and Share Documents
• Create intellectual property• Reliance on historical information• Discoverability
Paving the Way
When to use
What Identifying the Need
Project Artefacts
When to use…
• OneDrive for Business• Office 365 Groups• SharePoint Sites• Video Portal• Yammer
Paving the Way
When to use
What Identifying the Need
Project Artefacts
When not to use…
• Yammer• Outlook
Paving the Way
When to use
What Identifying the Need
Working across apps
Store and Share Documents
Paving the Way
When to use
What Identifying the Need
Project Artefacts
Store and Share Documents
Paving the Way
When to use
What Identifying the Need
Online
Search Content
Search for Content
• Find information stored in documents or general communication• Return relevant, accurate information• Efficient
Paving the Way
When to use
What Identifying the Need
Search Content
When to use…
• SharePoint Online• Yammer• Video Portal• Office 365 Groups• Delve
Paving the Way
When to use
What Identifying the Need
Search Content
When not to use…
• Outlook• Skype
Paving the Way
When to use
What Identifying the Need
Search Content
Search for Content
Paving the Way
When to use
What Identifying the Need
Online
Ask a Question
Ask a Question
• Find out information about the project• Something that is not discoverable via search
Paving the Way
When to use
What Identifying the Need
Ask a Question
When to use…
• Yammer• SharePoint Online• Office 365 Groups
Paving the Way
When to use
What Identifying the Need
Ask a Question
When not to use…
• Outlook• Skype
Paving the Way
When to use
What Identifying the Need
Ask a Question
Ask a Question
Paving the Way
When to use
What Identifying the Need
Online
Sharing minutes with others
Capture Meeting Minutes
• Keep a record of what was discussed• Inform others of outcome, next steps, and action items
Paving the Way
When to use
What Identifying the Need
Sharing minutes with others
When to use…
• Word/PowerPoint• OneNote• Office 365 Groups• Skype for Business
Paving the Way
When to use
What Identifying the Need
Sharing minutes with others
When not to use…
• Outlook
Paving the Way
When to use
What Identifying the Need
Sharing minutes with others
Capture Meeting Minutes
Paving the Way
When to use
What Identifying the Need
Online
Keep everyone informed
Report on Progress
• Update stakeholders• Keep history on progress
Paving the Way
When to use
What Identifying the Need
Keep everyone informed
When to use…
• Word/PowerPoint• OneNote• Power BI
Paving the Way
When to use
What Identifying the Need
Keep everyone informed
When not to use…
• Outlook
Paving the Way
When to use
What Identifying the Need
Keep everyone informed
Report on Progress
Paving the Way
When to use
What Identifying the Need
Online
How to get there
Need to assess…
• Needs - Organizational and personal?• Adoption - Audience and technical comfort?• Governance - what do you have flexibility over?• Process - How much does it lend itself to change?
SearchUser
Experience
Task Management
Paving the Way
When to use
What Identifying the Need
Summary
Online
Track your Team’s Tasks
Track your Projects Logs
Store and Share Documents
Search for Content
Ask a Question
Capture Meeting Minutes
Report on Progress
LEAD CONSULTANT | PMP, PMI-ACP | SPEAKER
Thank You!Organizers, Sponsors and You for making this possible.Message Me On LinkedIn or Email [email protected]
Download the full whitepaper athttp://www.whentousewhat.com
