PATIENT RECORD MANAGEMENT SYSTEM

Software Engineering Project By:Javeria

11-arid-3303MIT-2

University Institute of Information Technology, Rawalpindi(UIIT,UAAR)

Pakistan

• Introduction• Scope• Functional Requirements• Non-functional Requirements• Activity List• Gantt Chart• Network Diagram• Entity Relationship Diagram• Data Flow Diagram• State Transition Diagram• Testing

INTRODUCTION

• Hospitals these days use excel sheets to maintain the various patient details like patient information, ward, bed number, billing details etc.,

• manual operation • number of patient details that are stored in a single excel sheet is

limited.• Searching for information with respect to certain criteria could be

difficult. • data stored in those excel sheets is not very secured.• If we want to maintain more than one copy of this excel sheet

then inconsistency may arise. • We make use of a database to provide the required details,

instead of using an excel sheet.

INTRODUCTION(Cntd..)• The information regarding patients can be stored in database.• It can update the table fields (patient details, the amount to be paid /

any balance remaining, the ward number, the bed number, the registration number, case number, etc.) as soon as a new patient admits.

• Enter the ward number for the patient either in the general ward or the ICU.

• Settle all bills pending to be paid by a patient before the patient’s discharge.

• Keep a track of all beds occupied / free in both the ward and the ICU.• Keep a track of all transfers of patients from the general ward to the ICU

and vice versa.• View information of all patients details, their admit time and the

amount to be paid based on the treatment given and the ward selected.

SCOPE

• This system can be used by only team members and administrator of a particular hospital.

• The database can be used by team members in order to search, edit and add patient details.

• The database can be accessed only after installing the software on local system.

• This software can be used by only by a single user at any instant.

• The systems’ usage is confined to usage by single organization.

FUNCTIONAL REQUIREMENTS

• The system should add the details along with automatically generated registration number of newly admitted patients to the database.

• The system should search for existing patient details for a given registration number.

• The system should keep the track of vacant and occupied beds in general ward and ICU.

NON-FUNCTIONAL REQUIREMENTS

• Usability: The system should be user friendly and self-explanatory.

• Availability: The system should be available 100% for the user and is used 24 hrs a day. The system shall be operational 24 hours a day and 7 days a week.

• Accuracy: The accuracy of the system should be limited by the accuracy of the speed at which the users of the system use it.

• Access Reliability: The system shall provide 100% access reliability.

ACTIVITY LIST

GANTT CHART

NETWORK DIAGRAM

1

8

3 45

9 6

7

2

Receptionist

Receive

Managed by

Record saved in

Patient Record Database

Out PatientIn Patient

System Administrator

ENTITY RELATIONSHIP

DIAGRAM

Patient ID

Name

History

Bed no.

Ward no.

NamePatient ID

History

System Administrator

Patient

Patient Record

Database

DATA FLOW DIAGRAMLevel 0

Update data

Get view

Patient data stored

Getview

Level 1Patient Receptionist

Manage Patients

Indoor/outdoor patients registeredin

Take patient history,Store record

Patient record database

Received by

Allocate ward no. / bed no.

Level 2

Manage patients

Add patient

View patient details

Search patient

Allocate ward no./bed no.

to indoor patients

Show free beds in

ward and ICU

Patient record database

Make bills

Amount to be paid based on treatment given /ward selectedSearch

patient by name

Keep track of free beds

Allocate free bed to new indoor patient

Add new indoor/ outdoor patient info

Allocate free bed to new indoor patient View patient

registration no., name, date discharged, date admitted, history, treatment, bills

Show in patient info

STATE TRANSITION DIAGRAM

New patient

Take patient info

treatment

Receive treatment

Indoor patient

Outdoor patient

Patient leaves

Login to the system

Pay the bills

ask patient details

allocate registration no. Doctor

treat the patient

Fees paid

Patient discharged

All bills cleared

Allocate bed no. in ward/ICU

Treatment completed

Update database

Patient details added to database

Patient details added to database

TESTING

Javeria